Council Meeting – 12th November 2014

MINUTES OF THE PARISH COUNCIL MEETING
HELD ON WEDNESDAY 12^TH NOVEMBER 2014
IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM

Present: Cllr Wendy Long (Chair), Cllr Peter Thompson, Cllr Caroline Briggs, Sarah Stokes (Clerk), 2 parishioners and UTE.

Public comments.

Resident 1, noted that the football pitch was on the agenda. The resident asked what is in the PC reserves (accounts). The Resident informed the PC that Great Longstone Cricket Club have arranged a meeting with Baslow and Longstone Junior Football Club. GLCC are looking into negotiation with the football club over costs to use their changing and toilet facilities per annum/per match. Use of two changing rooms and 1 toilet for 12 months, a temporary agreement. The resident requested that the PC draw up a new agreement as the old one does not cover the football club.

Pc asked the representative from the CC, if they allow villagers from other villages to play on their team and become a member.

The resident stated that they do.

The Chair opened the meeting at 7.38pm

89/14 Apologies for absence from members.

Apologies were received from Cllrs Cox and Wright.

90/14 Declarations of business interests.

There were no declarations of interest.

91/14 Minutes of the meeting 10^th September 2014.

The minutes were proposed by Cllr Briggs and seconded by Cllr Thompson.

92/14 Inspection of Council owned land.

The Cllrs went through the report on the land inspection carried out on September 28^th 2014. A number of items were already actioned prior to the November PC meeting. Other areas not actioned, where further action was discussed:

92.1 Verges/debris up Moor Rd. Clerk has asked DDDC.  See below.

92.2 Bus shelter area. Elderberry bushes needing removing near the shelter. Clerk to ask B Cardona. Moving of bin was discussed; Clerk had asked DDDC to action.

92.3 Trees on war memorial and long village green, requiring work to low growth on cross green and width on long green. Clerk to ask D Goodwin from PDNPA for advice. Clerk to ask B Cardona to clear under benches – leaves. Clerk to ask Cllr Cox if still able to put sturdy stakes at an angle on two new trees in front of war memorial.

92.4 Beggarway Lane.  Grit bin supplies to be monitored. It was noted that grit piles have been placed. Flooding and ditches being dug out was discussed. Clerk to contact DCC regarding flooding on corner of Beggarway beyond business park entrance, also enquiring into the ditch digging being carried out in the area and plans for GL parish.

92.5 West Green. Clerk to ask N Smith for a quote for the fallen down wall in the corner of West Green. See 94.14 for benches/tree seat. Path requiring new surfacing. Cllr Cox volunteered to look into this on the inspection.

92.6 Croft Rd telephone cover. Clerk had liaised with Dales Housing as near the Bungalows. Clerk to contact BT as the cover is not in a good order.

92.7 Recreation ground. Clerk to ask D Goodwin (as above) to look at the large tree down near to The Meadows/Dales Housing. Netball hoop area, hole requiring filling in. Cllr Long to look into. Clerk to compile a notice incorporating School into the notice, to go on the court.

Play area – foothold been missing, Parishioner refixing. Painting/staining of the following to go on the next agenda; jumbolander, swings, ship decking and climbing wall. Nest swing requiring new ropes. Clerk to contact local contractor for price to supply and fit and  just supply, along with the supply of black caps for various pieces of equipment.  Notice board to have further Danish oil in new year. Moss treatment required to ship and swing areas.  Clerk to ask B Cardona.

Benches to go on the agenda for plans for 2015, maintenance of.

The work for B Cardona was proposed by Cllr Long and seconded by Cllr Briggs, with other work requiring quotes.

93/14 Recreation ground.

93.1 Playground. Jumbolander roof work – actioned.

93.2 Equipment for older children. Cllr Long reported that the court is still requiring re lining. Liaising with school on funding. Clerk to look into insurance coverage for  trial court adaption’s. It was noted that moss spraying/strimming of the court area had been actioned.

93.3 Football pitch. The Clerk had been in correspondence with the Chair of Baslow and Longstone Junior Football Club, copied in to GLCC, in relation to an agreement, using facilities, permission to make changes on the rec.  There was much discussion with the Cllrs within the meeting. It was felt that the lines of communication are now open between the CC and FC. The CC had sent a letter referring to the 1921 deed and usage of the cricket pitch. Also the 1984 agreement between GLCC and the GLCC. The CC suggested the PC look into an up to date agreement. To be put as an agenda item on for the January meeting.

Cllr Thompson reported on the football pitch erosion, posts being replaced, as too large for the under 12’s, with a standard pitch and smaller goals. The high grass and holes have been actioned where the old goal posts were situated. It was resolved that the Clerk send an additional letter requesting that the FC should inform the PC before any changes are made to the current football pitch.

94/14 Maintenance.

94.1 Benches. The Clerk reported on visiting a local manufacturer of recycled plastic benches/planks for benches. A block of the sturdy material was shown to the Cllrs. The company would be able to produce a suitable bench or planks for use on existing concrete supports for example (such as on Rec.). The Clerk went into the actual factory and tried out benches, being extremely solid/sturdy/well built. Clerk to circulate the brochure.

Cllrs Briggs raised a possible seat around the tree on West green, looking towards it being a memorial seat, plaques put on. This being in addition to the three already on West Green. Cllr Briggs proposed putting a letter in UTE to gauge interest. To note the subject of benches/memorial being discussed in depth on the inspection of land. Cllr Briggs to put insert in UTE.

95/14 Village greens.

95.1 Lease for planting area near to bus shelter. Ongoing.

95.2 Allotments. A letter had been received from an allotment tenant asking to form a joint tenancy, to both free up a plot and share the space. It was resolved to allow 2 named parishioners to share a plot, with one being the primary tenant (address on agreement). If one of the ‘named’ doesn’t wish to continue with the shared plot, the agreement must come back to the PC for approval.   Clerk to write to the two tenants, prior to sending out a new tenancy agreement/releasing a plot. To note there are two parishioners on the waiting list.

It was also noted that two plots were not being kept in good order. Clerk to send out rent invoices, reminding tenants to keep the plot in good order, also that there is a waiting list if they cannot manage the plot.

96/14 Burial grounds.

97/14 Footpaths/roads.

97.1 Verges. Station Rd, Moor Rd. The Clerk reported that there is no progress with Station Rd. A letter of complaint has been received from a resident on Moor Rd, regarding the lack of road sweeping/leaf clearance off drains/road single track on one stretch below farm along with slippyness. The Clerk reported that she had once again spoken directly to DDDC regarding the issues, expressing directly the concerns of the parishioner whom has been for many years doing leaf clearance on the drains on Moor Rd. DDDC have sent it to the next tier of management. The Clerk also reported that she has asked for Judith Twiggs input, who has informed the PC that this has been passed to the Assistant Director in the Economy, Transport and Environment dept, whom is responsible for highways maintenance. The Clerk to keep the parishioner informed of any progress.

97.2 Streetlights/parking/speeding. No report.

97.3 Snow measures/gritting. Two quotes for costs to plough and grit were circulated to the Cllrs present. Clerk awaiting approval from local contractor, from DCC, with regards to insurance when spreading grit, to advise Cllrs on receipt of this. The prices are for extra measures, in line with last year.

97.4 Moving of rubbish bin near bus shelter. The Clerk has requested the bin move forward, but with no progress from DDDC to date.

97.5 Telephone box – A letter had been received from PDNPA. BT has received a request from the Community Heartbeat Trust to adopt a number of telephone kiosks across the Peak District. The CHT propose to adopt underused phone boxes and intend to install lifesaving defibrillators in the kiosks. After much discussion over; other locations, users of the box in its current state, parking/access, who can use the machine, expenses, making the lifesaving service visible, servicing of, listed responders and 999 calls.

It was proposed that the Clerk reply:

Agree to the removal of the service to allow for the installation of defibrillators to proceed.

Clerk to ask that the opportunity to have a phone for 999 calls be looked into.

98/14 Quarry. No report, to be removed from the agenda unless an item to discuss.

99/14 Council Administration.

99.1 Land registration of village. The Clerk has commenced gathering information.

99.2 Clerk. Filing, archiving. Ongoing.

99.3 To approve any changes to Financial regulations, standing orders and code of conduct for Cllrs. Or to agree that no changes are necessary. It was resolved for no changes to be made to the documents.

99.4 Annual parish Meeting and village week. Date for the APM to be agreed.

99.5 Reimbursable expenditure. Clerk to put in the two claims.

99.6 Document retention policy. It was resolved to adopt the DALC guide, as in previous years.

99.7 Local development plan. Cllrs checked and approved the plan where boundaries were outlined such as village greens. Clerk to return map to PDNPA.

The V Hall MC, have asked that the Village hall go on the next agenda.

100/14 Financial matters.

100.1 Bank reconciliation for 31 September 2014.

INCOME           rent                  £10.00
Dividend           £31.63
Bank int            £4.99
Conver stock    £1.53

EXPEND                                  £2,519.40

UNPRESE        PPP Forum       £16.00

Closing balance on current account. £1000.00

Closing balance on deposit account. £36,302.64

100.2 Bank reconciliation for 31 October 2014.

INCOME            bank int                       £1.54

EXPEND          Safe custody                £65.00

UNPRES          PPPF                           £16.00

Closing balance on current account. £1000.00
Closing balance on deposit account. £36,239.18

100.3 Quarterly statement at 31 Sept 2014.

INCOME  –        rent                 £10.00
Invest               £31.63
Bank int            £4.99

EXPENDIT-      Admin               £1,650.16
Greens             £1,530.00
B Grds             £1,075.00
Rec                  £1,649.99
Footpaths         £788.00
V hall                £723.10
Sec 137            £120.00
VAT                 £253.75

100.4 To accept and approve payments:

Sarah Stokes                Admin               £706.40 (2 months)
Sarah Stokes                Expenses         £37.36
DALC                           Training            £20.00
British Legion                Wreath £25.00
GLCC                           mow rec           £1,125.00
B Cardona                    mow/strim        £1,400.00
C Barnes                      mow churchy    £1,075.00

The payments were proposed by Cllr Long and seconded by Cllr Briggs.

Cllr Thompson reported on the DALC training, which appeared to aim at larger Councils, covering technology and websites.

100.5 Precept for year 2015/2016. The Clerk had enquired with DDDC re the deadline for the precept. The deadline being 31^st January. Figure to be resolved at the January meeting. An accurate inflation figure to be obtained for the meeting. The Clerk highlighted the figures for the current precept year.

100.6 Xmas tree/remembrance wreath.  The xmas tree is ordered for delivery on 28^th November 2014, with the White Lion kindly funding the costs.  The Clerk had liaised with the White Lion on costs/supply of large tree. It was resolved for Cllr Long to order a box of spare bulbs for the tree, this was proposed by Cllr Briggs and seconded by Cllr Thompson.

101/14 Planning matters.

101.1 Planning decision notice. NP/DDD/0614/0665. Moor View, Main St. Conversion of single storey flat roof garage to two storey extension. GRANTED.

101.2 Planning decision notice. NP/DDD/0714/0781. Field House, Moor Rd. Alterations and extension to ancillary accommodation. GRANTED.

101.3 Planning decision notice. NP/DDD/0814/0848. Carreg Byw, Barn Furlong. Velux roof lights. GRANTED.

101.4 Planning decision notice. NP/DDD/0914/1010. Crackendale View, Furnall Ave. Replacement roof. GRANTED.

101.5 Planning decision notice. NP/DDD/0914/1012. Stone Rake, The Close. Alterations and extension. GRANTED.

101.6 Planning decision notice. NP/DDD/0314/0317. Forge House, Main st. Two storey rear extension. GRANTED.

101.7 Listed building decision notice. NP/DDD/0914/0957. Rose Cottage, Spring Bank.  Listed building consent various. GRANTED.

101.8 PC consultation. NP/DDD/0914/1010. Crackendale View, Furnall Ave. Replacement roof.

PC comments sent in: no objections.

101.9 PC consultation. NP/DDD/0914/1012. Stone Rake, The Close. Proposed alterations and extension to dwelling.

PC comments sent in: no objections.

102. PC consultation. NP/DDD/0914/1014. Five Acres Farm, Narrow Gate Lane, Wardlow. Use of yard for parking 2 lorries, in addition to retention of use of yard for agricultural purposes.

PC objections sent in:

1. Highways issues – traffic generation.
2. Noise and disturbance resulting from use.
3. Planning history of the site. Consistantly increasing the number of vehicles.

To note VOSA licence/s (operator) for Stephen A Charles and Audrey C Charles. Application refers to S and R Charles, point 3.

103/14. Police matters and neighbourhood watch.

No items to report.

104/14. Clerks report.

The Cllrs accepted the Clerks report.

105/14. To report on any items of correspondence received and agree any actions arising.

• 17/09/14. Ashford PC. Internal auditor. Noted that they use a Bakewell Accountants.
• 17/09/14 DALC. New internal auditor. Setting up a bank of auditors after xmas.
• 17/09/14 PDNPA. Monsal Trail  – cycle race. Reply stating that they had not granted permission for the event. They have contacted the organisation explaining PDNPA requirements. Event organisers are recommended to contact PC’s.
• 18/09/14 Woods. Winter maintenance. Noted.
• 22/09/14 DDDC. Reminder of implementation of dog control order.  Noted.
• 22/09/14 Baslow and Longstone Junior Football club. Various. See 93.3
• 23/09/14 Bakewell resident. Tennis court. Reply following PC reply.
• 24/09/14 DDDC. Area Community Forum. 13^th October 7pm, ABC. Noted.
• 24/09/14 Resident. Allotment change. See 95.2
• 25/09/14 DCC. Winter service scheme. Noted.
• 25/09/14DALC. General circular. Noted.
• 28/09/14 Resident. Information missing from web site. Actioned.
• 30/09/14 Dales Housing. Manhole covers. See 92.
• 01/10/14DALC. Automatic enrolment – a guide for town and parish councils. Noted.
• 01/10/14 Blackrock. Shortening settlement cycles. Noted.
• 01/10/14 PDNPA. Planning service. Parishes bulletin 8, Oct 14. Noted.
• 03/10/14 Land Registry. Document. Noted.
• 07/10/14 DDDC. Parliamentary and local elections May 2014. Candidates briefing.  Clerk awaits training in new year for elections.
• Tuesday 21 October, 6pm. Town Hall, Matlock. Noted.
• 14/10/14 DALC. General circular. Elections 2015. Noted
• 14/10/14 PDNPA. Consultation on adoption of K6 phone kiosks – Community Heartbeat Trust. See 97.5
• 17/10/14 Eroica Britannia. Feedback. Sent to VHMC as they hosted tea and cakes.
• 20/10/14 Peak Horsepower. Black Harry ride. 26^th October 2014. Noted.
• 22/10/14 DCC. Winter service scheme. Noted.
• 23/10/14 PDNPA. Leys Lane – proposed TRO. Noted.
• 24/10/14 Clerks and Councils direct. Nov issue. Noted.
• 27/10/14 PDNPA. Parishes bulletin 9. Noted.
• 27/10/14 Baslow and Longstone Junior Football Club. Football club. See 93.3
• 28/10/14 H Daniels. Internal audits. H Daniels has taken on additional work, so will no longer be doing auditing.
• 04/10/14  DDDC. Precept. See 100.5
• 05/11/14 Dalc. General circular. Internal auditors. Noted.

107/14 Late items of correspondence.

• 07/11/14 DCC. Grit bin refilling. Noted.
• 07/11/14 Dalc. General Circular. Noted.
• 07/11/14 PDNPA. Access and Green Lanes Newsletters. Noted.
• 09/11/14 RTB. PDNPA decision that a Full and Permanent TRO is to be issued for Leys Lane from the farm to the picnic site. It was noted that the formal process would take approx 6 weeks.
• 10/11/14 Resident. Moor Rd. See97.1
• 10/11/14 Cllr Judith Twigg. Moor Rd See 97.1
• 10/11/14 GLCC. Various recreation ground. See 93.3
• 11/11/14 Blackrock. Statement.

108/14 Date of next meetings.

14^th January 2015          11^th March 2015            13^th May 2015

The Chair closed the meeting at 9.10pm.

 

Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, Derbyshire, DE45 1NN. Tel: 01629 640851  email:parishcouncil@greatlongstone.net