Council Meeting – 9th July 2014

MINUTES OF THE PARISH COUNCIL MEETING
HELD ON WEDNESDAY 9^TH JULY 2014
IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM

Present: Cllr Wendy Long, Cllr Peter Thompson, Cllr Hugh Wright, Cllr James Cox, Cllr Caroline Briggs, Sarah Stokes (Clerk) 2 parishioners, 2 Wardlow P Meeting and UTE.

Public comments.

Wardlow Parish Meeting representative. The Representative expressed concern on behalf of their P Meeting, with regards to the planning application for Fives Acres Farm, Wardlow, regarding the following: Height of building proposed to be 7.4 m high, vista from Hay Cop, dominating the landscape, drawings/details being vague, ventilation for slurry and access for cows. The biggest concern being the height.

Resident 1. The resident spoke regarding the old goal posts and new ones covering the following points; disgust and disappointment that old goal posts were removed; destroying something that had been there for many years; aware that the hooks on the back of the old were not sound – these could have been mended; A local engineer could have been paid to be there when Rospa there when looking at the condition of the old posts; such a thing as compromise, there is so much red tape, PC should not be pushed around by the rules; the old goals were solid and sound enough for many years; the old goals being the property of the football club; had spoken to 14/15yr olds the new goal is downgrading the sports facilities; concern for the blade at the back of the new posts; there should be something for 14/15yr olds to do to burn up energy, need a sports council.

57/14 Apologies for absence from members.

There were no apologies.

58/14 Declarations of business interest.

Cllr Cox declared an interest in item 4.3.1 (fence panels), item 6.3 (benches) and item 8 (work at quarry). Cllr Long declared an interest in item 4.2 as employer doing work on tennis court trial. Cllr Thompson declared an interest in item 6.3 (benches) son working for a painter. Cllr Wright declared an interest in items concerning DCC.

59/14 Minutes of the meeting 14^th May 2014.

The minutes were proposed by Cllr Long and seconded by Cllr Thompson.

60/14 Recreation ground.

60.1 Playground.

60.1.1 Notice board staining. Awaiting contractor.

60.1.2 Bolts on jumbolander. Cllr Long to look into – sizing’s and state of bolts.

601.3 Rospa inspection. It was resolved to go through the report in detail on the inspection of land.  The Cllrs had been given a copy of the report prior to the meeting. Clerk to enquire into terminology used for buccaneer ship report, further info required, in order to take any appropriate action. Burma bridge to be looked at on inspection. Marks from strimming on base. It was reported that a hand hold had broken off the jumbolander, no raw edge being left. The tennis court was seen as a medium risk.

60.2 Equipment for older children.

Cllr Long reported that work had commenced on the steelwork being upgraded on the tennis court. A sign needs to go up when work men in situe. Clerk to sort sign.  A more detailed sign required regarding the trial, tennis club times and being open for public use. Clerk to sort sign/liaise with Cllrs. Clerk to send a letter of thanks to JW Long Engineering for all their time, effort and funding of the revised steelwork. The old netball post was discussed. JWL, to look at sorting the small protruding metal area from base near to old netball post. Nets were discussed and the removal of. It was resolved for the Clerk to look into a robust storage box to house the nets and posts when removed (a possible different net solution to be looked at in the future) for up to £200, with all in favour. Clerk also to produce a tennis nets sign to go on the box.

3 sets of lines are being looked into, School had said they would contribute towards the marking. Cllr Long to look into. Trial to start once work completed, with a date for the first review 6months later (to the nearest PC meeting).

60.3 Maintenance.

60.3.1  Removal of fence panels.

Cllr Cox left the room at 8.08pm

The fence panels behind the tennis court/beech hedge were discussed, and seen to be a much bigger job. It was resolved to go ahead with the quote. This was proposed by Cllr Long, with all in favour. Clerk to inform the contractor.

Cllr Cox rejoined the meeting at 8.10pm

60.3.2 Moss on tennis court. It was resolved for the Clerk to ask a contractor to spray the moss, however to be actioned after the final work done on the trial, which was v imminent. With all in favour.

60.4  Access on to rec from Spring Bank. Cllr Wright reported that the work was progressing nicely and the grass area adjacent has been merged in nicely. Thank you to Nick Smith for his ongoing  voluntary labour and Markovitz for their supplying the materials at no cost to the parish. Clerk to thank accordingly.

It was noted that the shrubbery from a property at the top of Sunny bank is once again encroaching on to the opening to the rec. Clerk to write to resident.

61/14 Village greens.

61.1 Lease for bus shelter area. PDNPA had sent a letter ‘termination of deed’, being 12 months notice. It was discussed that as this area is the responsibility of DCC, the Clerk to ask PDNPA to send correspondence to them informing them of the termination.

61.2 Chain around war memorial. Awaiting contractor.

61.3 Maintenance of benches.

Cllr Cox left the room at 8.20pm. Cllr Thompson abstained from discussions.

A number of quotes were discussed based on a decided 6 benches being prioritised by the Clerk, where a report of all benches had been produced for the Cllrs.  It was resolved to go for the quote, specifying the 6 benches (prioritised). Clerk to inform the contractor, asking that the work be carried out this year. This was proposed by Cllr Long with all in favour and 1 abstention.

Cllr Cox rejoined the meeting at 8. 25pm

61.4 Supports for new trees. Work on trees been actioned. Clerk to thank Alistair Slack for all his work.

61.5 Overgrown shrub area near bin on West Green. The Clerk reported that the area is encroaching over bin, also that this area is normally cut back along with the other shrubs (now been removed) It was proposed by Cllr Long for the Clerk to ask B Cardona to cut the shrubs back, with all in favour.

The tall verge adjacent the allotments were discussed. Clerk to remind DCC it is their responsibility to do this/safety issues line of site for vehicles. If they are not prepared to strim it/remove it.

62/14 Burial grounds and Fearnehough yard.

62.1 The Clerk reported that DDCC are gaining quotes for the roadside wall adjacent the churchyard. Clerk to remove Fearnehough yard from future agendas.

63/14 Footpaths/roads.

63.1 Verges Station Rd and Moor Rd. Clerk reported that both issues had been chased.

63.2 PDNPA footpath/gate work. Ongoing.

63.3 Streetlights. No report.

63.4 Parking/speeding. Cllr Briggs reported that the milk lorry is having great difficulty in turning out of Church Lane due to cars parking opposite. There was also concern for emergency access within this area and around The Cross. Asked UTE to raise awareness of parking near junctions. It was also noted that the pubs are kind enough to offer parking for those dropping/picking up from school. Clerk to write to School to remind their parents/new parents of parking. Access at the bottom of Sunnybank is also a problem when cars are parked near the turning. Parking under the bridge under the Monsal trail was also discussed.

Cllr Cox left the meeting at 8.40pm.

64/14 Quarry. The Clerk reported on a quote received for resetting the post and re hanging the gates at Gilder quarry, Moor Rd. Cllr Long proposed going ahead with the quote, with all in favour.

Cllr Cox rejoined the meeting at 8.43pm.

65/14 Council Administration.

65.1 Land Registration village greens. Following the last meeting the Clerk had circulated a breakdown relating to the queries. Land registration of village greens complete.

65.2 Inspection of Council owned land. A date was set for Sunday 28^th September, am.

65.3 Risk register. The register set out for last year was adopted.

65.4 Clerk – further land registration/archiving and filing. The Clerk proposed that her work priorities be filing followed by archiving then further land registration. The Cllrs were in agreement.  To note further audit information still being worked on for external audit.

To note Clerk in receipt of signed forms for ‘register of financial interests’ form from Cllr Briggs and revised form from Cllr Wright. Also in receipt of ‘declaration of acceptance of office’ from Cllr Briggs.

66/14 Financial matters.

66.1 Bank reconciliation for 31 May 2014.

INCOME – rent                        £379.99

EXPENDITURE –                                  £1941.42

UNPRESENTED –   PPP forum             £28.00
A6 tree care £160.00
B Cardona               £135.00

Closing balance on current A/C  £1000.00

Closing balance on deposit A/C £44,338.50

• Bank reconciliation for 30 June 2014.

INCOME –        BLACKROCK DIVIDEND                       31.63
BANK INTEREST                                 4.96
WAR STOCK                                        1.80

EXPENDITURE                                                340.00

UNPRESENTED  PPP FORUM                                      16.00

CLOSING BALANCE ON CURRENT ACCOUNT 1,000.00

CLOSING BALANCE ON DEPOSIT ACCOUNT  44,034.89

• Quarterly statement as at 31 June 2014.

INCOME           PRECEPT                                            16,553.00
REIMBURSABLE                                  261.59
RENT                                                   451.16
VAT                                                     149.82
BANK INT                                            4.96
INVESTMENTS                        33.43

EXPENDITURE     ADMIN                         1896.37
GREENS                                  240.00
REC                                         120.00
VAT                                         27.05

• To accept and approve payments:

Sarah Stokes Admin                  £706.40 (2 months)
Sarah Stokes Expenses         £39.03
Wye insurance – v hall              £723.10
PCC – wall                               £120.00
Playsafety Ltd – Rospa              £96.00
B Cardona – grass/strim £1385.00
C Barnes – grass                      £1,075
GLCC – grass                          £1,125.00

Cllr Long proposed the payments, with all in favour.

• To note payments made since last meeting:

Information commissioner         £35.00

• To note all rents paid.
• Funds for equipment on the recreation ground were also reviewed along with a report on reserves. It was noted at this point that funds had been used for the new goal posts in the last financial year ; to comply with the size of the pitch, used for more matches, aluminium has a longer life and is safer, the grant made it more viable to do so and hooks were not acceptable.

67/14 Planning matters.

• Application withdrawn – NP/DDD/0314/0226. Listed building consent – removal of staircase/drain,door and window work. Rose Cottage spring Bank.
• Application withdrawn – NP/DDD/0514/0470. Proposed agricultural building. Five Acres Farm, Narrow Gate Lane, Wardlow.
• Planning consultation. NP/DDD/0514/0574. Proposed agricultural building. Five acres Farm, Narrow gate Lane, Wardlow.

PC Comments. Bagshaws Agricultural Statement does not concur with the plans put in.

• Planning consultation. NP/DDD/0614/0664. Two storey end extension. 12 The Meadows, Grisdale Rd.

PC Comments. No objections.

• Planning consultation. NP/DDD/0614/0665. Conversion of single storey flat roof garage to two storey extension. Moor View, Main St.

PC comments. No objections.

67.6 Planning decision notice. NP/DDD/0314/0243 Demolition of farmhouse and erection of replacement dwelling house and stable/garage work. Bleaklow Farm, Hassop.  GRANTED.

68/14 Police matters and neighbourhood watch.

Cllr Wright to reported on the following; Derbyshire Police asking for police support volunteers to work with the Officers; burglary at White Lion and stolen car from L Longstone, found in Great Longstone.

69/14 Clerks report.

1. Asked B Cardona/site visits for extra strimming at Spring Bank and near Thornhill House path.
2. Liaised/site visits/organisation of materials with N Smith re work at Spring Bank.
3. Passed financial interests form to Cllr Wright, for changes.
4. Passed relevant forms to newly co opted Cllr Caroline Briggs.
5. Asked contractor to stain notice board and paint the chains around war memorial.
6. Chased Rospa inspection and report.
7. Sent letter to Treasurer of Tennis Club.
8. Wrote to cricket club re half track.
9. Looked into bench maintenance requirements/priorities.
10. Asked contractor to action supports to two new trees on village green.
11. Wrote to DCC re verges/path on Station Rd and Moor Rd.
12. Requested builders quote for bracing of gate at Quarry.
13. Looked into land registration queries.
14. Asked for signage for L ‘ Eroica event. It was reported by Cllr Thompson that the event was a success with the V Hall doing teas. Further events like this could be looked into, with the venue being used as a feed station.
15. Looked into dates for the inspection of PC land.
16. Liaised with insurance broker on V hall insurance.
17. Sent appropriate paperwork to Grant Thornton for audit.
18. Sent rights of way agreement off.
19. Wrote to White Lion re beer garden.

70/14 To report on any items of correspondence received and agree any actions arising.

• 15/05/14 Blackrock –Holmemeal Charity. Trustees fees. To circulate.
• 21/05/14 Non resident/Tennis club member. Tennis court. See 60/14
• 21/05/14 PDNPA. Conservation area appraisals from 1990’s. To circulate.
• 26/05/14 Aon. Insurance renewal. Noted.
• 26/05/14 Blackrock – Holmemeal Charity. Statements. Noted.
• 26/05/14 Information Commissioner. Renew data protection. Noted.
• 30/05/14 DDDC. New arrangements for gully cleaning.Clerk reported that DCC have decided to take back control of all complaints and that housing estates are set to be cleared once a year and Main Rds two and four times.
• 30/05/14 Blackrock. Request for confirmation of charitable status. Clerk looking into this, along with Trustees.
• 02/06/14 DALC. General circular. Noted.
• 04/06/14 DDDC. Disclosable pecuniary interests, update. Clerk to update.
• 11/06/14 DDDC. Forum. Tuesday 15^th July at 7pm ABC, Bakewell. Noted.
• 12/06/14 Resident. Recreation ground and use for Personal training sessions. Resolved for Clerk to write to reply stating that the PC have no objection to the resident using the rec at their/their clients own risk, to review the situation in six months time.
• 13/06/14 DDDC. Chair of DDDC invite.A competition for new projects, such as litter pick, planting schemes.
• 13/06/14 DALC. Keeping of documents. Noted.
• 16/06/14 PDNPA. Annual parishes’ day 18 October 2014 at PDNPA, 10.15 – 4.00pm. Noted.
• 17/06/14 DCC.Street lighting consultation. Noted.
• 19/06/14 DDDC. Area Community Forum. Tues 15 July at 7pm ABC, Bakewell. Noted.
• 20/06/14 DDDC. Review of litter bin provision, replies by 22 July. DDDC proposed the removal of the dog poo bin at the bottom of Sunnybank. Clerk to reply, no objections.
• 20/06/14 Blackrock. Acknowledgement letter re reply to charitable status also statements. Noted.
• 23/06/14 Rospa inspection report. See 60/14.
• 25/06/14 Wye Insurance. Quote for village hall insurance. See 66.4
• 25/06/14 Bakewell Children’s Centre. Summer activities. Clerk had responded/along with Cllrs approval. Centre to inform C Club of the activity session, Clerk to send letter.
• 25/06/14 DDDC. Register of financial interests. Clerk to action.
• 26/06/14 DCC. Derbyshire sport – summer of badminton. Setting up of new clubs, with paid coaches.
• 26/06/14 DALC. General circular. Rural housing questionnaire. Noted.
• 26/06/14 RBS. Business reserve account changes. To circulate.
• 30/06/14 PDNPA. Termination of deed. Bus shelter area. See 61/14
• 01/07/14 DCC. Mobile library consultation and timetable. Clerk to send a letter proposing a 1 stop near to the bus shelter, as appose to having no service to the village. Clerk to forward information to UTE.
• 02/07/14 Clerks and Councils direct July 2014. Noted.

71/14 Late items of correspondence.

05/07/14 DALC. Change of office to PDNPA offices.  

72/14 Date of next meetings.

10^th September 2014            12^th November 2014            14^th January 2015

The Chair closed the meeting at 9.52pm.

Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, Derbyshire, DE45 1NN. Tel: 01629 640851  Email:parishcouncil@greatlongstone.net