Council Meeting – 14th May 2014

MINUTES OF THE ANNUAL PARISH COUNCIL MEETING
HELD ON WEDNESDAY 14^TH MAY 2014
GREAT LONGSTONE VILLAGE HALL AT 7.30PM

Present: Cllr Wendy Long, Cllr Peter Thompson, Cllr Hugh Wright, Cllr James Cox, Cllr Caroline Briggs, Cllr Peter Thompson, Sarah Stokes (Clerk) and 3 parishioners.

Public comments. There were no public comments.

36/14 Election of Chairperson for meeting.

Cllr Thompson proposed Cllr Long, seconded by Cllr Wright.

37/14 Apologies for absence from members.

There were no apologies.

38/14 Declarations of business interest.

Cllr Cox declared an interest in item 8.4, re quote. Cllr Wright declared an interest in any items for DCC and Fearnehough yard. Cllr Long declared an interest in item 11.2 grit bin.

39/14 Minutes of the meeting 19^th March 2014.

The minutes were proposed by Cllr Wright and seconded by Cllr Cox.

40/14 Election of Chairperson. Cllr Thompson proposed Cllr Long, seconded by Cllr Cox.

41/14 Election of Vice Chair. No Vice chair was elected. Cllrs to stand in for Chair, as and when required.

42/14  Declarations of Acceptance of Office and register of financial interests.

The Cllrs duly signed the acceptance of office. Cllr Wright requested a form for a change of financial interests. Clerk to action.

43/14 Co Option of Councillor.

It was proposed by Cllr Long that Mrs Caroline Briggs, be co opted on to the Council, this was seconded by Cllr Thompson.

Caroline Briggs joined the Councillors. Clerk to pass on relevant forms/ booklets to new Cllr.

44/14 Recreation ground.

44.1 Playground

44.1.1Noticeboard. The mended door appeared ok, although it appeared that the hinge was possibly broken prior to it being mended. To be monitored. It was proposed for the work to go ahead as per the quote on staining the notice board, with the addition of putting chains on each door. This was proposed by Cllr Long and seconded by Cllr Thompson.

44.1.2 Bolts on jumbolander. Local engineering business to look at bolts, possibility of exchanging bolts. Not all bolts seen as needing replacing.

44.1.3 Igloo matting work. Work complete, looking neat.

44.1.4 Paintwork on equipment. Paintwork seen as ok for this year, unless Rospa say otherwise.

44.1.5 Rope/handhold/handrails jumbolander. Quote received. To await Rospa report for action required.

44.1.6 Moss. Actioned.

44.1.7 Playground inspection. Awaiting Rospa during May.

44.2 Equipment for older children.

44.2.1 Goal posts. The old goal posts have now been removed.

44.2.2 Trial on tennis court. Cllr Long reported  that the steelwork is slow moving due to work commitments, also that over the winter the steelwork has deteriorated and it is now a much bigger job. The job cannot be rushed/bodged. If the PC were to contribute to funds, work could commence earlier. The PC discussed that the tennis court has been in situe for approx 40 years, with some sides of the mesh being replaced around 2005. To discuss the comments made by Rospa, following their report on the court. It was proposed for Cllr Long/Clerk to obtain quotes  to look into replacing the mesh sides/galvanised posts. It was felt the court mesh has lasted well.

44.2.3 Bench on tennis court. The Clerk reported that the tennis club bench is still in a state of disrepair. The seat slats are in good order, but there is a hole in the back.  To await Rospa report on court.

44.3 Maintenance on the rec.

44.3.1 Removal of fence panel near tennis court. The fence panels on the floor and standing/posts were discussed. It was proposed by Cllr Thompson for all the panels/posts to be removed, seconded by Cllr Long. Cllr Cox to look into the work and carry out the work voluntarily, or up to an agreed limit, as more work involved as agreed previously.

44.3.2 Tennis court maintenance. The Clerk had looked into records of past minutes.  It was highlighted that the tennis club are to do minor maintenance such as sweeping up of leaves, as was agreed. With the PC paying for and organising moss treatment and replacement of court, as and when required. To look at moss spraying requirements on court for next meeting.

A letter was received from the Treasurer of the tennis club (a non resident), asking once again for reimbursement for receipts of surfacing etc from years past. The Treasurer also raised that he is oppose to the trial, but others in the club are keen for facilities for young people. Cllr Long reported that all the questions raised in the Treasurers letters have been raised in meetings. Clerk to send a letter of reply stating that the PC do not intend to make any repayment to the Tennis Club.

44.3.3 Half track GLCC. A letter was received asking for the PC’s permission to install a permanent ‘half track’, where the nets are currently stored, this being behind the barn on the south side of the field. It was used in this location 1960 to 1985/6 approx, when it was then moved to the bottom of the tennis court. The artificial wicket was installed in 1995/6. There were seen to be no time restrictions on the use of the proposed strip.

Meeting closed at 8.07 pm

Meeting re opened at 8.14pm

It was resolved for the Clerk to write to the Cricket Club, stating that the PC agree to the half track with the proviso that that they make good of the all weather strip and check with the neighbouring residents.

Cllr Cox left the meeting at 8.15 pm

44.4 Access onto the rec from Spring bank.

The Clerk reported on 3 quotes. One quote being for materials only/volunteered labour.  It was proposed by Cllr Long to go for the materials only quote, seconded by Cllr Briggs. Clerk to arrange payment for materials/skip.

Cllr Cox rejoined the meeting at 8.25pm.

45/14 Village greens.

45.1 Lease for area near to bus shelter. Ongoing until July 2015.

45.2 Chain around war memorial. The Clerk reported on a quote received.  Unhooking of the chain to save work was discussed, as was very it being very intricate work. Cllr Long proposed going ahead with the contractor, seconded by Cllr Thompson. Clerk to source appropriate paint.

45.3 Maintenance plan for benches. The Clerk had received a quote for work required to the benches. There was much discussion over how many needed doing this year and cost implications. Clerk to re ask the contractor for a cost for the 3 most urgent benches, up to a given sum, this was proposed by Cllr Thompson and seconded by Cllr Long. Clerk then to look at further quotes for remainder of benches separately. Clerk to obtain suitable stain.

45.4 To note West Green corner has been seeded. Grass growing.

45.5To note tree on village green has now been removed and new one planted. It was proposed by Cllr Thompson that the Clerk request that A Slack put stakes at an angle on both the new tree and the jubilee tree along with ‘wrapping’ at base of tree. This was proposed by Cllr Wright and seconded by Cllr Cox.

46/14 Burial grounds and Fearnehough yard.

46.1 Ashes area and walls. The ashes area was discussed along with the wall and donations in previous years. It was proposed by Cllr Wright to donate £120 towards the wall work, seconded by Cllr Long.

To note the ivy has been removed from near the church.

47/14 Footpaths/roads.

47.1 Verges. Station Rd. The Clerk reported that the debris spilling out from the verge on Moor Rd still hadn’t been cleared. It was resolved for the Clerk to write to DCC re the work on Station Rd and Moor Rd.

47.2 Grit bin Grisdale. Suitable locations to move the bin were discussed. It was resolved for the bin to remain in situe.

47.3 PDNPA. Footpath/gate work. Ongoing, progressed since last meeting with new gate up on Stancildale.

47.4 Streetlights. The light on 24/7 on Glebe Ave, has now been resolved.

48/14 Quarry – bracing/strengthening gate. Cllr Long reported that the work is more of a builder’s job as the gate requires resetting. It was resolved for the Clerk to gain a builders quote up to a given figure, this was proposed by Cllr Long and seconded by Cllr Thompson.

49/14 Council Administration.

49.1 Land registration of village greens. The Clerk reported that the Land Registration was now complete, and circulated the document with map.  The process had entailed the former Chair/long term resident of the village signing a statement/along with the map via a Solicitor, along with a vast number of historical documents. Two of the Cllrs queried the map, regarding the green to the right of Casey’s shop and the small grass verge with a grit bin on. Clerk to look into these queries.

49.2 Village week. There is no planned village week. Not much interest in the well dressing at present. The village hall is putting on teas/bunting etc for the L ‘ Eroica Britannia event in June. Clerk to ask for signage pre event to warn residents of the influx of cyclists.

49.3 Inspection of Council owned land. Clerk to look at dates for end Sept.

49.4 Insurance. The Clerk reported that the PC insurance covers the items specified last year incorporating the ‘new’ play area equipment. The VH hall end of 3 yr commitment ends in July. Clerk to ask Insurance broker to look at a 1 year package (as election next year).

50/14 Financial matters.

50.1 Bank reconciliation for 31 March 2014.

INCOME           Bank int                        3.89
Conversion stock          1.53
dividend                        31.63

EXPENDITURE                        2324.47

UNPRESENTED           PPPF               16.00
Dalc                 231.74

Closing balance current account 1000.00

Closing balance deposit account 29,317.69

50.2 Bank reconciliation for 31 April 2014.

INCOME           HMRC                          149.82
Precept            16,553.00
Rent                             71.77
PDNPA – tree                39.99

EXPENDITURE                        231.74

UNPRESENTED           PPPF               16.00

Closing balance current account £1000.00

Closing balance deposit account £45,899.93

To note amounts to be written off that will not be presented from previous years.

50.3 Quarterly financial statement as at 31 March 2014

INCOME                   VAT                 £404.62
REIMBUR         £3241.00
RENT               £40.00
INVEST            £31.63
BANK INT        £3.89

EXPENDITURE ADMIN £1772.75
GREENS          £1154.12
VAT                 £149.82
REC                 £315.00
CHARITY         £500.00

50.4 To accept and approve payments.

 Sarah Stokes Admin                  £706.40 (2 months)
Sarah Stokes Expenses         £49.97
Aon  – insurance GLPC              £917.85
PPPF subscription                    £12.00
Zedcore – email account           £79.20 (1 yr)
B Cardona – moss/seed            £135.00
A6 tree care- tree work  £160.00
T W Cox – igloo work                £78.00
H Daniela – audit                      £110.00

The payments were proposed by Cllr Wright and seconded by Cllr Long.

To note PPPF, cheque sent in previously for £16.00, cheque not being presented. Discount for early payment.

50.5 To note the Vat refund has been received.

50.6To note the reimbursement for V green tree received – PDNPA.

50.7 To report on rents for quarries and school. 1 rent not received for quarry, to date.

50.8 To approve accounts for year 2013/2014.

The accounts were proposed by Cllr Long and seconded by Cllr Wright.  Clerk to look into areas of expenditure, such as the rec and how this is split up into sections such as play area etc, for future precept/costings.

51/14 Planning matters.

51.1 Parish Council consultation.  NP/DDD/0314/0317. Forge House, Main St. Two storey rear extension.

PC comments sent in: No Objections.

51.2 Parish Council consultation. NP/DDD/0314/0226. Rose Cottage, Spring Bank.

PC Comments sent in: No Objections.

51.3 Parish Council consultation. NP/DDD/0514/0470. Five Acres Farm, Narrow Gate Lane, Wardlow. Proposed agricultural building.

PC comments: We have no objections, but feel it is unclear how livestock will reach the upper level.

51.4 Planning decision notice. NP/DDD/0214/0178 Field House, Moor Rd. Erection of single storey timber framed orangery extension. GRANTED.

52/14 Police matters and neighbourhood watch. No report.

53/14 Clerks report.

• Asked contractor to do work on igloo matting area.
• Met with ex timberline contractor re work to jumbolander.
• Asked B Cardona to spray moss on play area.
• Requested Rospa do the inspection in May.
• Looked into historical data re tennis court.
• Gave go ahead for tree work on v green, lower quote.
• Planted new tree on green with A Slack.
• Asked B Cardona to prepare and seed area on West green.
• Enquired into ivy in churchyard with DDDC.
• Looked into previous funds given to PCC.
• Reported faulty streetlights.
• Sent in VAT claim.
• Prepared accounts for 2013/2014 sent information to internal auditor.
• Passed recycling info to UTE.
• Passed cycle grant info to UTE.

54/14 To report on any items of correspondence received and agree any actions arising.

• 20/03/14 Bakewell and Eyam Community transport. Funds from Holme meal Charity. Noted.
• 22/03/14 Baslow Junior Football Club. Chair and Secretary. Noted.
• 01/04/14 Dalc. General circular. Noted.
• 01/04/14 DCC. The DCC (Byway open to all traffic from junction with minor rd south of White rake continuing as restricted byway to junction with Black harry Lane. Comments in 15^th May 2014. Inquiry discussed, as under Planning inspectorate below.
• 06/04/14 DCC. European election. Noted.
• 08/04/14 PDNPA. Planning service bulletin. April 2014. Pre planning advise for householders appears to be free.
• 08/04/14 PDNPA. Future payments by Bacs. Clerk to action.
• 10/04/14 Land Registry. Completion of registration. See 49.1
• 10/04/14 Dalc. General circular. Noted.
• 10/04/14 Downing St. New tax cut. Noted.
• 14/04/14 DCC. Rights of way maintenance agreement 2014/2015. Clerk to action, figure being in line with last years.
• 22/04/14 Rospa. Notification of play area inspection. Noted.
• 23/04/14 GLCC. Half track. See 44.3.3
• 24/04/14 Local resident. Tennis court. See 44.3.2
• 25/04/14 DDDC. Notice of poll – election 22 May. Noted.
• 25/04/14 Dalc. General circular. Noted.
• 28/04/14 White Lion. Beer garden. Clerk to write to The White Lion, stating that the PC have no objections, but advise that the contact the PDNPA Planning dept to see if consent is required.
• 30/04/14 DDDC. Notice of alteration register of electors April 2014. Noted.
• 30/04/14 Clerks and Councils direct, May 2014. Noted.
• 01/05/14 The Planning inspectorate. Wildlife and Countryside Act 1981 section 153. Bridleway from Land Head along Black Harry Lane to Great Longstone Bridleway no 43. Modification order 2013. Deadline for statements 24 June 2014. Noted.
• 07/05/14 Resident. Fence panels behind tennis court hedge. See 44.3.1

55/14 Late items of correspondence.

• 12/05/14 Resident. Allotment waiting list. Noted.
• 13/5/14 PCC. Walling. See 46.1

56/14 Date of next meetings.

Wednesday 9^th July 2014 at 7.30pm

Wednesday 10^th September 2014 at 7.30pm

The Chair closed the meeting at 9.55pm

 

Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, Derbyshire, DE45 1NN. Tel: 01629 640851 Email:parishcouncil@greatlongstone.net