Council Meeting – 11th November 2015

MINUTES OF THE PARISH COUNCIL MEETING
HELD ON 11^TH NOVEMBER 2015
IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM

Present: Cllr Wendy Long, Cllr Peter Thompson, Cllr John Cooper, Cllr James Cox, Sarah Stokes (Clerk), 3 parishioners and UTE.

Public comments.

Resident 1. Highlighted to the PC the extension of a garden on Mires Lane, whereby the verge has become a garden.

PC comments. Highways will be informed.

Resident 2. Stated that highways cannot have planting, stones on edge of verge up Moor Road is an other area.

Cllr Peter Thompson stated that the plans on agenda item 13.4 are very ancient.

84/15 Apologies for absence. Apologies were received from Cllr Caroline Briggs and Cllr Phil Barrett.

85/15 Declarations of interests. Cllr Cox declared an interest in item 5.4 on the agenda (wall), Cllr Thompson declared an interest in item 13.4 (planning application).

86/15 Minutes of the meeting 9^th September 2015. The minutes were proposed by Cllr Long and seconded by Cllr Cooper, with all in favour.

87/15 Inspection of Council Land. The Cllrs went through the inspection report (circulated prior to the meeting), covering: Quarry, Moor Rd, Bus shelter area, telephone kiosk, war memorial, long green, Harrow House green, self-setting trees in front of cottages, lack of dropped curb, West Green – new bench, new path surface, WI rose, allotments and bells style; Recreation ground – netball tarmac area, tennis court, hedge, Spring Bank, play area (including Rospa report), wall adjacent and benches.

It was noted; that the fly tipping up Moor Rd had been removed, deadwood behind kiosk needs removing for defib installation, Cllr Thompson kindly removed the moss from the war memorial, Branch on tree on long green to be monitored (decaying), Bells Style to be monitored for overhanging foliage (no action since letter sent), Cllr Cooper cut back bolts on dog poo sign near play area.

88/15 Recreation ground.

88.1 Play area. Clerk reported that there was no progress on the painting of the ship. Ropes for the birds nest swing had been ordered and awaiting installation. A new bin had been installed by DCC following a request after inspection.

88.2 Equipment for years 11+.  Trial. Clerk had visited Peak Forest MUGA to look at net posts which accommodate volleyball and tennis, also a net box was looked at (photos circulated).  An extra gate was discussed/opening. It was resolved for the Clerk to gain quotes for bespoke posts to accommodate volleyball and tennis also netball/backboard attachments to current perimeter.  To look at net and box following this.

Table tennis table/s. Three quotes were presented for 1 and 2 tables. It was resolved for the Clerk to enquire with each company of a local installation for Cllrs to view, prior to any decisions. It was resolved in principle to purchase 1 table.

88.3 Cricket and Football. No report back from GLCC re the lining machine.  A cost of approx. £250 had been obtained for a such machine.

88.4 General rec. Dog poo problem was discussed;  Dogs being on a lead raised; ’yuk’ signs from DDDC, alternative types of signage in other villages, new signs to replace those approx. 14  years old, possibly coloured to stand out. Clerk to ask DDDC re wording of a new sign/wording to be brought to next meeting.

Cllr Cox left the meeting at 8.15pm.

The wall near to the play area was discussed with reference to a wider/improved access opening, wall in state of disrepair and to  incorporate the engraving. Quotes were received following inspection of this by the Cllrs. It was resolved to go for the lowest quote, this was proposed by Cllr Thompson and seconded by Cllr Long, with all in favour. Clerk to inform contractor.

Cllr Cox re-joined the meeting at 8.19pm

A quote for the tennis court hedge was received; it was proposed by Cllr Cooper to go ahead with this and seconded by Cllr Long. Work to be carried out in February. Clerk to inform contractor.

A letter had been received from the barn resident regarding the tree adjacent and gutters getting clogged up. It was resolved for the Clerk to gain a price for the removal of the main offending branch and other sympathetic pruning back of tree on barn side. This was proposed by Cllr Long and seconded by Cllr Thompson.

89/15 Village greens. To note tree work completed on greens and West Green and removal of shrub area on West Green. Completion of path work also actioned.

Plaques were discussed for the new tree seat.

The meeting was closed at 8.30pm.

The meeting was re-opened at 8.33pm.

It was resolved for persons wanting to place a memorial plaque to do so via the Parish Council, a plaque being £24.00 from the current supplier and of a set size, purchased and installed by the PC. The person also to donate funds to a charity of their own choice, not via PC.

90/15 Burial grounds. No report.

91/15 Footpaths/roads.

91.1 Bench maintenance 2016. It was resolved for the Clerk to walk round the benches to identify those needing maintenance/possible replacement.

91.2 Verges Station Rd and Moor Rd. The Clerk reported that the road sweeper had gone up Moor Road on a number of occasions. The verges had been trimmed back, but not seeming to have made things easier to drive up. Both had been requested. Station Rd was discussed where the verges next to the tall hedge continue to encroach with no developments on the bend and round where the footway is still narrow. Self-setting trees were also discussed. A tree coming from the embankment over the road near the bridge at Thornbridge was highlighted, as it pushes the traffic to the other side of the road. Clerk to write to DDDC re verges/trees on Station road and identify whom responsible for tree, to send a letter.

91.3 Streetlights/speeding/parking. New Led lights being implemented gradually not seen as expelling as much light as old. Part night lights were also discussed and visibility late at night.

91.4 Green in front of Harrow House and road through to in front of school. A letter had been received from the adjacent house, re biffa lorry still cutting over the grass, also noted that Robinsons delivery lorries are parking on a footway. Clerk had written to Robinsons re highway in front of building, verbal reply. Clerk asked Robinsons to liaise with DCC highways.  Cobbling the corner of the green was discussed. Resolved for the Clerk to write once again to DCC and Robinsons for an update, also to gain quotes for cobbling with granite stone cobbles. Parking at the bottom of Church Lane was also note once again, making it difficult for the milk lorry.

91.5 Accessibility. Cllr Briggs and the Clerk took part in a walk about with an Accessibility Officer from DCC. A number of areas were identified as being difficult for those less able. A lack of dropped curbs in areas was noted, in particular near The Beehive. The Officer identified this as the biggest priority. Photos were taken of all the areas identified, including looking into a continuation of the pavement near the kiosk to the bus shelter.

To note the grit bin has been filled next to the bus shelter.

92/15 Defibrillator machine.  The Clerk reported that the defib machine is due to be installed on Thursday 12^th November. The Parish Council thanked the Crispin Inn for their donation of £2,340 (Crispin walk), meeting the costs of the defib. Machine. An emergency light is also to be fitted as part of the installation. Clerk to: look into costs to put in a 999 telephone into the kiosk (no decision been made), to organise training sessions/along with the neighbouring parish for residents, to circulate  code for the box/put up list of those whom will have the code and to register the machine with the ambulance service via CHT.  To note the PC went for the ‘Managed Solutions package with The C Heartbeat Trust. To discuss the following at the next meeting; installation, insurance, painting quotes, webnos reporting, phone, training report and plaque for Crispin to go in kiosk.

93/15 Council Administration.

93.1 To approve changes to Financial Regulations, Standing Orders, Code of conduct and Document retention policy. Resolved for these documents to have the  date of approval on the document. Standing orders point 1.13to change to: Photographic, recording, broadcasting or transmitting the proceedings of a meeting by any means is permitted; point 11.1 to add in: The Parish Council have a right to say that a decision has been made. Clerk to adjust document and update website. No changes to code of conduct and financial regulations. It was resolved to adopt Dalcs document retention policy. With all in favour.

93.2 Land registration Fields 6552 and 7340 Moor Rd. Clerk accumulating documents. No statement of truth been asked for to date, as may not be required.

93.3 Tenancy agreement  Fields 6552 and 7340 Moor Rd. Clerk to write to tenant when their rent is due giving 12 months’ notice. Land to go out for tender. Fencing to go on next agenda.

93.4 Land Registration. Access to recreation ground/gate – Spring Bank track. Clerk to look into.

93.5 Annual Parish Meeting 2016. Annual Parish Meeting to be held on Wednesday 11^th May 2016 at 7pm, prior to the Annual Parish Council meeting.

93.6 Clerk. Filing, archiving. Ongoing.

94/15 Financial matters.

94.1 Bank reconciliation for 31 September 2015.

INCOME –        rent                      £10.00
Donation             £800.00  (tree bench)
Dividend               £31.63
Bank int £1.85

EXPENDIT-                                          £5,760.70

UNPRESENTED –                  NONE

Closing balance on current account £1000.00

Closing balance on deposit account £37,409.50

94.2 Bank reconciliation for 31 October 2015

INCOME –                        DCC/school – court marking’s  £250.00
VAT refund                                         £455.36
RBS bank int                                       £1.54

EXPENDITURE –                                                                £945.36

UNPRESENTED –                                                               NONE

CLOSING BALANCE current account                              £1000.00

CLOSING BALANCE deposit account                              £37,811.40

• Quarterly statement 31 October (August – October)

INCOME             Rents                                   £10.00
Invest.                                  £31.63
Bank int                               £5.01
Donations                           £1,050.00
VAT                                      £455.36

EXPENDITURE      Admin                                  £1,168.83

Rec                                       £3,263.00
Burial                                   none
V greens                              £1,440.00
Footpaths                           £120.00

94.4 To accept and approve payments made prior to the meeting:

D W Turner                                 Grit                                      £120.00
A6 treecare                                 crown lift                             £120.00
T W Cox                                       path West Green                £360.00
The Community Heartbeat Trust            Defib machine     £2,461.20 (VAT of £410.20)

To accept and approve payments.

British Legion – wreath                     £25.00
Sarah Stokes – Admin                       £743.20 (2 months)
Sarah Stokes – Expen                        £92.26 (including plaque tree seat)
Bruno Cardona – mowing/maint     £1,500
T W Cox – mow churchyard             £1,320.00 (inc vat)

The payments were proposed by Cllr Long and seconded by Cllr Thompson.

• Clerk to put in claim for reimbursable expenditure.
• Clerk has requested rents for allotments.
• To note VAT claim gone in/received for £455.36
• To note xmas tree ordered for Friday 27^th November (Funds from Jubilee Committee).
• To note £250 received from DCC/Longstone School for court markings.
• The Clerk reported that a letter had gone to the British Legion with reference to a faulty collection ‘box’, whereby a volunteer had been given faulty products/last year’s wrist bands marked 2014. Thank you to Cllr Cooper for presenting the wreath at the Remembrance service.

95/15 Precept. The Cllrs resolved for the precept figure to go in for 2016/2017 (being the same as the current financial year), no increase. With all in favour.

96/15 Planning matters.

• Planning consultation. NP/DDD/0915/0901. 1 and 3 Victoria Terrace. 73 application for the removal or variation of conditions 2 and 5 on NP/DDD/0114/0015. PC comments: no objections.
• Planning consultation. NP/DDD/0915/0902. 2/3 Spindle Cottage/Feemouth Cottage, Victoria Terrace. Change of use from open space to domestic curtilage. PC comments: no objections.
• Planning consultation. NP/DDD/0815/0780. Longstone Edge West. Application to amend or remove planning conditions. Please see PDNPA website for detailed ‘development description’. PC comments: The Parish Council agree in principle, however the permission be given to extend the period of restoration of the remaining opencast workings by 10 years, not 20 years.

Cllr Thompson left the meeting at 9.40pm

• Planning consultation. NP/DDD/1115/1033. The Old Post Office, Main Street. Alterations to dwelling.

PC comments: no objections.

Cllr Thompson re-joined the meeting at 9.43pm.

• Planning decision notice. NP/DDD/0715/0641. Removal on conditions. Bleaklow Farm, Hassop. GRANTED.

97/15 Police matters. PCSO Ian Phipps had circulated a report of the last two months events.

98/15 Clerks report.

• Ordered defibrillator, organisation of installation/liaised with Crispin re walk and Community Heartbeat Trust.
• Letter to DCC re style below Longstone edge.
• Letter to DDDC re dog poo bin overflowing.
• Letter to DCC re 20mph on residential streets.
• Letter to DDDC re verge nr Longstone Bridge.
• Letter to adjacent residents re trial.
• Liaised with Joyce Poulter re plaque and ordered from local supplier as requested.
• Wrote to GLCC re Sunday cricket.
• Wrote to School re court donation.
• Ordered xmas tree and put insert in UTE re donation of.
• Ordered remembrance wreath and liaised on collection boxes/wreaths, including advert in UTE.
• Attended site meeting with Accessibility Officer DCC.
• Attended inspection of land with Cllrs.
• Attended site meeting table tennis company and requested 3 quotes for tables.
• Article UTE planning.
• Further letter sent to BT re exchange.
• Advert in UTE/noticeboards re mowing tenders.
• Notice in UTE/recreation ground re bookings rec.
• Letter to Robinsons Brewery re highway.
• Ordered grit for bin near bus shelter.
• Ongoing land registration of fields Moor Rd.
• Looked into land registration of track Spring Bank.
• Liaised with DCC re deadlines for precept.

Following inspection:

• Looked into tennis net options.
• Sent letter to houses adjacent Bells Style re overhanging vegetation.
• Looked into registering Spring Bank track.
• Sent letter to tenants Outrake re fly tipping.
• Gained prices for birds nest swing ropes.
• Article for UTE re overhanging shrubbery.
• Looked at net/post options at Peak Forest MUGA, that accommodates volleyball.
• Sent letter DCC re verges Moor Rd.
• Requested quotes for wall work on recreation ground.
• Wrote to property re self-setting trees near footway.
• Replied to WI re location for rose.
• Requested new bin from DDDC for play area.
• Asked B Cardona for quote to remove shrub area on West Green and to cut beech hedge behind tennis court.
• Asked B Cardona to edge war memorial, take off tree shoots tree West Green, Strim around tennis court and down from Spring bank.

99/15 To report any items of correspondence received and agree any actions arising.

• 10/09/15 DDDC. Overhanging verges Longstone Bridge. Work had been carried out.
• 16/09/15 DDDC. Area Community Forum. 14^th October 2015, ABC, Bakewell. Noted.
• 16/09/15 PDNPA. New trees for Peak District. Clerk to circulate.
• 21/09/15 DCC. Broken style. No progress on style to date.
• 21/09/15 DDDC. Dog poo bin. See.88.1
• 22/09/15 DCC. Minor maintenance consultation. Clerk to write to DCC requesting that the current arrangement be maintained and that the proposed new arrangement would lead to more administration for all.
• 22/09/15 Blackrock.Interest Holmemeal. Noted.
• 23/09/15. Peak District Rural Housing Association annual report. Noted
• 23/09/15 DDDC. Quick guide to material planning considerations. Noted.
• 26/09/15 Jubilee committee. Xmas tree fund. See 94.4
• 05/10/15 WI.  Rose. Clerk has sent a letter re location.
• 05/10/15 Cressbrook First responders. Defib machine. Noted.
• 06/10/15. DCC. Liasion Forum. 23^rd November 2015. Noted
• 08/10/15 Groundwork UK. Tesco Local Community Scheme. Noted.
• 09/10/15 Resident. Dog fouling. See 88.4
• 12/10/15 DCC. Housing in the Dales – Is there a crisis. Meeting 4^th November 2015, Mechanics Institute, Church Street, Eyam 7.30pm. Noted.
• 12/10/15 Dalc. Circular 23/2015 Noted.
• 14/10/15 Dalc. Circular 24/2015 Noted.
• 14/10/15 VHMC. Fell race 2016, Friday 2^nd September. Booked in for 2016.
• 14/10/15. Charity commission. Reminder re accounts Holme Meal. Passed to Trustees.
• 15/10/15 Resident. Village green at Harrow House. See 91.4
• 19/10/15 DDDC. 2016 Electoral Register. Returned form. Noted.
• 19/10/15 RBS. Our journey to Williams and Glyn. Noted.
• 19/10/15 DDDC. Recycling sites. Noted.
• 20/10/15 Residents. Multisports trial in the tennis court. See 88.2
• 22/10/15 DDDC. Ernest Bailey Charity – grant. Noted.
• 26/10/15 Bakewell and Eyam Community Transport. Petition. Clerk to write to DCC, Community Transport being a valubale community resource.
• 26/10/15 BT. Exchange. No progress with communicating an interest in exchange.
• 26/10/15 Resident. Tree seat. See 89/15.
• 27/10/15 Clerks and Councils direct November 2015. Noted.
• 27/10/15 Resident. Tree on recreation ground. See 88.4
• 03/11/15 Blackrock. Holmemeal charity value. Noted.
• 03/11/15 DCC. Snow warden scheme. Noted.
• 03/11/15 Enquiry. Playing fields. Permission (insurance documents received) had been given for the one off occasion.
• 04/11/15. Haddon Estate. Xmas tree. See 94.4.

100/15 Late items of correspondence.

• 05/11/15 DCC. Have your say on the budget. Noted.
• 08/11/15 DCC. Applying for a primary school place. Passed to UTE.
• 10/11/15 PCSO Ian Phipps. Police report. See 97/15.
• 11/11/15 DCC. Precept. Deadline January.
• 11/11/15 DCC. Broadband. Fibre broadband up and running.

It was noted that school are padlocking their gates. Clerk to look into rights of way across the yard.

101/15 Date of next meetings.

13^th January 2016               9^th March 2016    11^th May 2016 (including Annual Parish Meeting)

The Chair closed the meeting at 9.52pm.

 

Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, Derbyshire, DE45 1NN.