Council Meeting – 9th September 2015
MINUTES OF THE PARISH COUNCIL MEETING HELD
ON 9TH SEPTEMBER 2015
IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM
Present: Cllr Wendy Long, Cllr Phil Barrett, Cllr Peter Thompson, Cllr John Cooper, Cllr Caroline Briggs, Cllr James Cox, Sarah Stokes (Clerk), four parishioners, PCSO Ian Phipps and UTE.
Public comments.
Resident 1. Referred to the planning application, Small Mead and a number of areas relating to this; PC gave no objections, no battle from PC; privacy/elevated position and a new back door where people can look in to neighbouring residents house; no fence on the plan, now a fence of 6ft 6 to be put in before occupation, in conditions; realignment of drains; lack of headed paper/hand written on P Park cover sheet in reply; pay the Clerk £700 for 1 meeting every 2 months, but no headed paper. PC – shoddy, sloppy, totally unacceptable; property has smothered Windy Acre; PC failed in residents opinion.
Resident 2. Representing the Tennis Club. Reported that the hedge near the tennis court needs cutting. The tennis club had a meeting and stated that the MUSA trial had been a failure, with very little use.
PCSO Ian Phipps. Introduced himself to the Cllrs, as the local Community Support Officer. (To Note a report had been forwarded to the Clerk for circulation.) The PCSO has done a number of sessions with school on stranger danger.
Cllr Cox asked re mobile speed cameras.
PCSO Phipps reported that they do run training sessions, they will be running one again in Baslow, dates to be forwarded; an order of speed guns has been placed.
Hugh Wright reported on research findings for the purchase of a defibrillator cabinet/machine for the telephone box, Main St. Four organisations were approached, being East Midlands Ambulance Service, Community Heartbeat Trust, AED Locator Ltd, Defib store and Controls and Enclosure Technik Ltd. Hugh presented the areas looked at in depth; Types of defibrillator – automatic or semi-automatic, inspections required, community responders, costs for use, warranties and shelf life, telephone in the phone box (possible mobile phone with wire), no British Standard, installation costs (electrics) and access locks. Four prices were gained, with the cheapest being £841.75 (but with no cabinet) to £1,995.00. Hugh stated that C. H. Trust would bare the electricity costs for 7 years. To buy a defibrillator machine and no cabinet was also raised as an option, to possibly keep in Thornhill house, until a cabinet was purchased, then to relocate.
Hugh reported that CHT have been selling defibrillators for 6 years, AED for 8 years, with Youlgreave Parish Council giving a good reference for CHT.
The Chair opened the meeting at7.52pm.
66/15 Apologies for absence. Apologies were received from Cllr Twigg.
67/15 Declarations of business interest. Cllr Cox declared an interest under item 4.1 of the agenda, playground.
68/15 Minutes of the meeting 8th July 2015. The minutes were proposed by Cllr Long and seconded by Cllr Thompson.
69/15 Recreation ground.
69.1 Playground. Clerk reported that the painting work was all complete as per the quote. The contractor could not fit in the extra painting to the ship.
Cllr Cox left the room at 8.05pm.
A quote for work at the limit agreed at the last meeting. Clerk to ask other contractor to do work, providing it is asap. Otherwise other quotes to be sought for work in spring. This was proposed by Cllr Briggs and seconded by Cllr Long.
Cllr Cox re-joined the meeting at 8.08pm.
Rospa report to be looked at on the inspection. Graffiti in the jumbolander to be looked at on inspection. Dog poo and litter was discussed, it was noted that the dog poo bin next to the rec had been overflowing. Clerk to put a sticker on the bin on the rec – re putting dog poo bags in and contact DDDC re the overflowing bin/emptying schedules. It was highlighted that dog poo in tied bags can be put in any bin.
69.2 Equipment for years 11+.
69.2.1 Trial. The delay of the markings (due to weather) was discussed and noted as being close to the end of the 12month review, but now in situe. (To note company not charged full amount). It was resolved for the Clerk to write to those wrote to last time re trial i.e. closest residents giving them an update of where the court is at, with its new court markings and areas still being looked into. Mobile netball posts was discussed, it was raised that school would not be using these in this location for H and S reasons. A ‘system’ to attach to the perimeter to be looked at by Cllr Long. Lightweight nets were discussed. Clerk to put article in UTE re court. Rospa had reported that the ‘new board surround is a good addition’. Clerk to write to School re donation of £250 towards markings.
69.2.2 Gym equipment and table tennis. Clerk to bring along brochures of gym equipment to inspection, also to look at location. It was proposed to put in a table tennis table on the hard surface, with prices in the region of £1600 – £2000 including delivery/installation. Clerk to get manufacturers to come and look at site, and ensure 3 prices.
69.2.3 Bench adjacent court. The bench has been removed as was in a poor state. A new bench with a longer term solution was raised (robust with ventilation gaps, not airtight) with the aim of it being a box to keep net in/posts. Clerk/Cllrs to look into timber options off the shelf and bespoke locally. The new tree seat manufacturer discussed.
69.3 Cricket and Football.
69.3.1 Informal meeting with GLCC 22nd July 2015 (use of changing rooms and toilets and agreements). The positive meeting gave the opportunity to sort out a lot of areas/air views, with a view to having maximum use of the rec. To note the Clerk circulated a report of the meeting to all Cllrs. GLCC have approached the Village Hall MC, regarding their processes – letting agreements etc. Cllr Barrett stated that GLCC may still be looking at a new agreement to replace the 1984 one. Cllr Thompson had approached Mike Reid from B and L Junior Football Club, re their intentions to use the rec. The club would still like to use the pitch, but there was a problem with lining out. It was put forward for the PC to fund a new lining machine. It was noted that it is not just the machine but the physical person to do this and the storage of/access to machine. Cllr Barrett to ask GLCC re lining machine.
69.3.2 Approval of Sunday cricket. Following a letter from GLCC, it was proposed by Cllr Thompson and seconded by Cllr Long for the permission to play cricket on a Sunday for the term of office, until May 2019. At which point GLCC are to write to the PC again.
69.4 Bookings Coordinator. It was resolved for the Clerk to take on the role, putting an insert in UTE and noticeboard. Bookings for use of the rec to go via the Clerk, with the cricket club matches taking priority. A diary to be kept.
69.5 Maintenance on the rec. Holes on hard surface still to be filled and post to be removed. Cllr Long to look into. To note bench and gate staining as per quote completed. Walling and stone engraving to be looked at on inspection.
70/15 Village greens.
70.1 Tree seat/plaques. It was reported that the tree seat has now been installed and appears very sturdy. TDP had advised on suitable plaque sizes, to look at these on inspection. Clerk had received the funds from J. Poulter for the tree seat, with a thank you sent. Clerk to contact J Poulter re size of plaque (being larger than others), and any ‘gathering’/pictures. Clerk to also contact others interested in plaques, highlighting that if this is not a suitable option, as and when benches require replacing, to fund a recycled plastic bench/ with plaque could be an option.
70.2 Path West Green. The new surface to be put down during the autumn.
70.3 Tree work. Clerk reported that one of the tree surgeons had suggested a different species, this has been clarified that ‘there are much more interesting trees than cherry’s’. It was resolved to go for the lowest quote to ‘crown lift’ the trees on the long green. This was proposed by Cllr Long and seconded by Cllr Cooper.
It was noted that a stone down from school/next to Main St had been dislodged. It was resolved to leave the stone in situe and for the hole to be filled by Cllr Cox.
71/15 Burial grounds. The Clerk reported that Cox Contractors have taken on the mowing of the closed churchyard for the remainder of the season, with insurance documents obtained.
72/15 Footpaths/roads.
72.1 Grit bins. Clerk to check parish grit bins and order locally if required.
72.2. Verges Station Rd and Moor Rd. To look at verges on inspection of land.
72.3 Street lighting/speeding/parking. Clerk to send a letter supporting the 20mph on residential streets, to DCC in reply to the consultation. It was noted that some of the streetlights have been changed to LED.
72.4 Green in front of Harrow House and road from White Lion through to in front if school. A letter from DCC, from the Economy, Transport and Environment dept was received, stating that the area above (apart from the green): ‘according to our records the area of land in question was dedicated to this authority for highway purposes and now appears to form part of the adopted publicly maintainable highway, however, the sub-soil remains within the title of the registered owner’. Clerk to send a copy of the letter from DCC to Robinsons, also stating that the PC believe that the area in front of the White Lion is a public highway. It was noted that brewery deliveries are using different access to Harrow House green direction.
72.5 Accessibility. Clerk and Cllr Briggs meeting with Accessibility Officer/ September 11th.
Clerk to contact PDNPA regarding the style at the top of the field above Stancil Dale.
73/15 Village hall pump. To be looked at by Cllr Cox. To be removed from agenda.
74/15 Defibrillator. Following Hugh Wrights comprehensive report (report had been circulated to Cllrs prior to meeting, along with 4 quotes) regarding a machine in the telephone box on Main Street. It was proposed by Cllr Thompson to go with the Community Heartbeat Trust defibrillator system, @ £1750.00, with the Crispin walk funds to look to funding this, as has been decided by The Crispin. The annual maintenance package costs to also be taken up with CHT (funded by PC), along with installation. This was seconded by Cllr Long. Clerk to go ahead and order this. With a view to the PC funding any further machines. A big thank you went to Hugh Wright for all of his work on this project/resulting in a professional analysis of the options available and the processes from the pre installation; the machine being installed, to post use.
75/15 Mowing tenders 2016 – recreation ground, village greens plus additional areas, closed churchyard. The Clerk had circulated the previous tender specifications. It was resolved to remove Feemouth Yard from the spec and add footpath behind Thornhill House. Clerk to put a tender advert in UTE, on noticeboards and on village website (in line with Dalc advice).
76/15 Council Administration.
76.1 Land registration, Fields at Moor Rd. Clerk had sought advice from Cockertons with the ongoing land registration. It was proposed to get Cockertons to draft a statement/declaration, being approx. £300. This was proposed by Cllr Thompson and seconded by Cllr Long. The Clerk to ask local resident re statement, along with other paperwork including enclosure awards, etc. To note a report of the Solicitors meeting had been circulated by the Clerk prior to the meeting.
76.2 Tenancy agreement fields 6552 and 7340 Moor Rd. Clerk as above also sought advise re tenancy. To note Cockertons are client’s of those who currently rent the land. Shorter lease periods better for PC, more up-to-date tenancy agreements discussed with Solicitor. To note the current tenants have asked to transfer within the family. Cllrs to look into options for next meeting. Cllrs to look at land on inspection.
76.3 Clerk. Filing, archiving. Ongoing.
77/15 Financial Matters.
77.1 Bank reconciliation for 31 July 2015.
INCOME rent £100.00
Bank int £1.90
EXPENDIT £4,633.04
UNPRESENTED NONE
Closing balance on current account £1,000
Closing balance on deposit account £42,315.10
77.2 Bank reconciliation for 31 August 2015.
INCOME bank int £1.62
EXPE NONE
UNPRES NONE
Closing balance on current account £1,000
Closing balance on deposit account £42,316.72
77.3 Quarterly statement as at 31 July 2015 (May – July)
INCOME RENTS £269.95
BANK INT £5.87
INVEST £31.63
EXPEND ADMIN £2,850.63
REC £140.00
BURIAL £1,100
V GREENS £1,380
V HALL £691.03
VAT £119.85
77.4 To accept and approve payments made prior to meeting:
Gary Fletcher Surfacing Court markings £648.00 (incl. VAT)
77.5 To accept and approve payments.
- Sarah Stokes Admin £743.20 (2 months)
- Sarah Stokes Expenses £34.47
- Grant Thornton Audit £120.00
- DALC training £25.00
- GLCC mowing rec £1,125.00
- TDP. Tree seat £960.00 ( inc VAT)
- DDDC Election £245.03
- Ian Richardson painting £1,490.00
The payments were proposed by Cllr Long and seconded by Cllr Briggs.
77.6 Precept for 2016/2017. The Clerk highlighted that the current year’s precept is £16,230, being a 2% increase on the previous year. Amounts for the precept to be discussed at the next meeting and approved at the January meeting. Clerk passed copies of last year’s accounts to look at figures.
77.7 Approve ordering of Village Xmas tree. Clerk to order a xmas tree from the usual supplier with delivery, however to be smaller to help with installation. Insert in UTE for donor.
77.8 Approve ordering of remembrance wreath. Clerk to order wreath and ask N Casey re distribution of poppies/wreaths.
77.9 To note completion of external audit by Grant Thornton. No comments on the form to be discussed/no further action to take.
To note funds from parishioner for tree seat received.
78/15 Planning matters.
78.1 Listed building decision notice. NP/DDD/0415/0377. Laburnham House, Main St. Repair doors and windows and replace surrounds. GRANTED.
78.2 Planning decision notice. NP/DDD/0615/0600. Small Mead, Station Rd, Extension to dwelling. GRANTED.
78.3 Planning decision notice. NP/DDD/0615/0558. Iona, Longreave Lane, Rowland. Single storey extension and alterations to dwelling. GRANTED.
78.4 Planning decision notice. NP/DDD/0615/0569. Appletree Cottage and Standhill Cottage, Spring Bank. Proposed alterations to roof. GRANTED.
78.5 Planning appeal. 1 The Cross. APP/M9496/W/15/3049298. ‘The appeal is dismissed’ (The Planning Inspectorate).
78.6 Parish Council consultation. NP/DDD/0715/0641. Bleaklow Farm, Hassop S. 73 application for the removal of conditions 10, 11 and 12 on NP/DDD/0314/0243.
PC comments sent in : No objections.
78.7 Amended plans. NP/DDD/1114/1177. Blakendon Hollow. Section 3 to vary condition 1, 17 and 21 of planning permission NP/DDD/1298/623: Twelve months extension for the continued use of Blakendon Hollow Tailing dam for the deposition of tailings from Cavendish Mill.
PC comments sent in: No objections.
78.8 Parish Council consultation. NP/DDD/0915/0823. 6 Weavers Cottage, Victoria Terrace, Main St. Extension of domestic curtilage to the rear of 6 Victoria Terrace.
PC comments: no objections.
Clerk to put list of items listed by PDNPA, that a PC can comment on in UTE.
79/15 Police comments. See public comments. PCSO Ian Phipps also sent in a report of the last month’s activities in Great/Little Longstone area, which had been circulated. Cllr Cox volunteered to put 2 neighbourhood watch signs up, supplied by PCSO Phipps.
80/15 Clerks report.
- Asked painter if could do further work on pirate ship.
- Asked additional contractor re work to pirate ship.
- Printed off prokleen moss treatment information, to file.
- Liaised with Chair re court markings.
- Requested the removal of the broken plastic bench.
- Obtained various brochures on outdoor table tennis and outdoor gym equipment.
- Attended and took notes at informal discussion with GLCC.
- Liaised re new tree seat on West Green.
- Asked contractor to do surfacing of path on West Green. Liaised on progress.
- Liaised with a tree surgeon re their suggestion for a different species.
- Wrote to C Barnes and Cox contractors re mowing of churchyard along with requesting insurance details.
- Article for UTE re hedges/trees.
- Asked Hugh Wright to take on the defibrillator project, working with Hugh to compile thorough data on this.
- Met with Community Heartbeat Trust re defibrillator – site meeting.
- Wrote to DCC re highways White Lion through to School end.
- Set up meeting with DCC re accessibility.
- Commenced land registration of fields 6552 and 7340, Moor Rd.
- Liaised with Cockertons re tenancy on fields 6552 and 7340, Moor Rd.
- Wrote to tenant of fields 6552 and 7340.
- Actioned village hall insurance, along with gaining alternative quote.
- Liaised with Grant Thornton re 1 query with regards to audit.
- Wrote to West and Foster. Thank you.
- Confirmed new signatory/one taken off with RBS.
- Provided Cllrs with financial information re potential purchases of equipment on rec.
- Arranged John Cooper to attend new Councillor course.
- Looked into past tender information for mowing and additional areas.
- Liaised with PDNPA re Small Mead planning.
- Asked PCSO Phipps to do a session in village hall and neighbourhood watch signs.
- Contacted DALC re pension’s regulator.
- Replied to resident re Willows.
81/15 To report any items of correspondence received and agree any actions arising.
- 06/07/15 PDNPA. Dales area ballot 2015. Elected: Andrew McCloy,Kathleen Potter, Patrick Brady and Christopher Carr. Noted.
- 07/07/15 RBS. Changes towards Williams and Glyn. Noted.
- 09/07/15 Tree Surgeon. Trees on green. See 70.3
- 14/07/15 TDP. Tree seat and plaque sizes. See 70.1
- 14/07/15 Dalc. Councillor induction course. Noted.
- 14/07/15 Cox Contractors. Mowing contract. See 71/15
- 14/07/15 Pensions regulator. Enrolement. The Clerk had asked advice from Dalc. Following the advice GLPC are signed up with the Pensions regulator, possible opting out at a later stage, staging date being July 2017.
- 15/07/15 VHMC. Use of the rec for fell race 4th September 2015. Reply sent giving permission. Clerk requested that the VHMC ask permission for next year’s fell race asap.
- 18/07/15Dalc. Circular 18. Employment news. Noted.
- 20/07/15 Resident. Emergency services call out for Casualty/Defib machine. See 74/15
- 20/07/15 PC Phipps. Crime prevention and security presentation in V Hall, Saturday 25th July at 6.30pm. Posters were put up by Clerk/Cllrs. Noted.
- 20/07/15 Resident. Pavement continuation near phone box/bus shelter. To look at on inspection of land.
- 20/07/15 PDNPA. Small Mead. See 78.2
- 21/07/15 Charity commission. Annual return 2015. Holme meal charity. Clerk passed to trustee Simon Headington.
- 21/07/15 PPPF. Summer newsletter. Noted.
- 21/07/15 CH Trust. Defib. Prices. See 74/15
- 21/07/15 Fresh air fitness. Outdoor gym equipment. See 69.2
- 22/07/15 Concrete Sports. Concrete table tennis information. See 69.2
- 22/07/15 Wickstead. Outdoor fitness information. See 69.2
- 22/07/15 RBS. Re. Williams and Glyn. Noted.
- 22/07/15 Resident. The Willows. Noted.
- 22/07/15 Dalc. Circular 19/2015.Noted.
- 22/07/15 DDDC. Reminder of Area Community Forum. 28th July 2015, ABC.Noted.
- 23/07/15 DCC. Community transport consultation. Noted,
- 24/07/15 PDNPA. Small Mead. See 78.2
- 24/07/15 Holiday cottage owner. Plaque. Clerk had replied re regular plaque size.
- 27/07/15 PDNPA. Peak cycle shuttle. Noted as being on until end October from Buxton and Matlock stations.
- 27/07/15 PCSO Phipps. Neighbourhood watch signs. Cllr Cox volunteered to position two signs in suitable locations.
- 29/07/15 GLCC. Sunday cricket. See 69.3
- 28/07/15 DCC. Consultation on the public rights of way review. Noted.
- 28/07/15 BT. Re contact details. Noted.
- 30/07/15 PDNPA. Annual Parishes Day. Saturday 3 October at Peak Park offices. Noted.
- 31/07/15 DCC. Minor maintenance enquires. New contact noted.
- 31/07/15 Blackrock. Holme meal charity interim report.Noted.
- 03/08/15 RBS. New support team. Noted.
- 03/08/15 DCC. Bt contact details. Noted.
- 04/08/15 GLCC. Great Longstone chase 2015.See 69.3
- 05/08/15 Tourist. Seat outside St Giles. Passed to P Church Council.
- 06/08/15 Grant Thornton. Re audit. See 67.9
- 10/08/15 DCC. 20mph speed limits on residential streets. Clerk to send letter supporting 20mph on residential streets.
- 13/08/15 Grant Thornton. Completion of audit. See 77.9
- 14/08/15 TDP. Update on bench. See 70.1
- 15/08/15 Youlgrave PC. Experience of defibrillators. See 74/15
- 16/08/15 CH Trust. Defibrillator. See 74/15
- 17/08/15 CHTrust. Decommissioned telephone box. See 74/15
- 17/08/15 DCC. Accessibility site meeting date. See 72.5
- 19/08/15 Dalc . circular 20/2015. Transparency code. Noted.
- 19/08/15 Fresh air fitness. Outdoor fitness info. See 69.2
- 20/08/15 DDDC. PC election charges. See 77.5
- 20/08/15 Bakewell resident. Tennis court. See 69.2
- 20/08/15 Resident. Highway. See 72.4
- 28/08/15 RBS. FSCS deposit protection limit changing. Noted.
- 28/08/15 TDP. Tree seat installation. See 70.1
- 02/09/15 Clerks and Councils direct Sept 2015. Noted.
- 02/09/15 DCC. Filling grit bins. Noted.
- 02/09/15 Dalc. Circulars 21 and 22. Noted.
- 02/09/15 PPPF. Annual General meeting. 3rd October, Peak Park offices. Noted.
- Various emails from Hugh Wright and CHT with regards to the defibrillator project.
82/15 Late items of correspondence.
- 03/09/15 PCSO Phipps. Police report. See 79/15
- 04/09/15 Bakewell resident. Tennis court. See 69.2
- 07/09/15 DCC. Highway. See 72.4
83/15 Date of next meetings.
Annual inspection of PC owned land Sunday 27th September 2015. 10am.
11th November 2015, 7.30 pm 13th January 2016, 7.30pm
The Chair closed the meeting at 9.36pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, DE45 1NN. Tel: 01629 640851 Email:parishcouncil@greatlongstone.net
