Council Meeting – 13th January 2016

MINUTES OF THE PARISH COUNCIL MEETING
HELD ON 13^TH JANUARY 2016
IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM

Present: Cllr Wendy Long, Cllr Peter Thompson, Cllr John Cooper, Cllr James Cox, Cllr Phil Barrett, Cllr Caroline Briggs, 6 parishioners and UTE.

Public comments.

Resident 1. Reported that the cricket club have refurbished the lining machine. The resident also asked for an indoor table tennis table to use in the village hall, not good to play on a concrete table. Also noted/ that the style on the rec where looking at doing work has been there 45 years, look at making the other opening wider.

PC. Asked if the lining machine could be used for football. PC to buy one for the football club, if required.

Resident 1. Lining machine not for the football club, to go to the GLCC committee for a decision.

Resident 2. Photos were passed to the PC re Small Mead/adjacent property. Reported that a fence is booked in to go up in between Small Mead and Windy Acre in 2 weeks’ time, this had been delayed as a fire window had to be replaced as it was broken (a building regulation).

Resident 3. Spoke re. Small Mead; Concern over what has been going on; many alterations, not to the original plan; was small now big; door has now come closer to Windy Acre front window, no more than 5ft away, with the drains being right under the window; PDNPA are hoping that the PC do an about turn on their decision on the dwelling, you should not go backwards; there is a right and wrong way, stick with your original statement.

01/16 Apologies for absence from members. Apologies were received from Cllr Judith Twigg.

02/16 Declarations of interests. Cllr Cox declared an interest in items 5.1 and 9 on the agenda. Cllr Thompson declared an interest in item 12.6. Cllr Barrett declared an interest in item 9.

03/16 Minutes of the meeting 11^th November 2015. The minutes were proposed by Cllr Briggs and seconded by Cllr Thompson.

04/16 Recreation ground.

04.1 Play area. Ship painting – awaiting good weather. It was proposed by Cllr Long to treat the moss on both the play area and tennis court, this seconded by Cllr Thompson. Clerk to ask B Cardona. To note new ropes on birds nest swing installed.

04.2 Equipment for years 11+. Cllr Long and Clerk reported on progress with trial adaptions. Meetings had been held on site with suppliers re volleyball/tennis posts and net and basketball/netball hoop and back board. A number of areas were raised on site;  height of volleyball net and ball going out of court; access to both sides of court if had net and rope going full width; lightweight tennis/volleyball net poles or poles at very edge/out of court and height of hoop ( possible adjustable height – although set at one height).  Three quotes had been received.  It was resolved to hold an extraordinary meeting in February, to discuss the equipment/quotes, along with the table tennis table. Poor access for installation of a concrete table had been raised during a site visit. To note a letter had been received from school wanting to use the court along with new netball hoops etc.

Removal of old netball hoop to action.

Cllr Long reported that an outdoor table tennis table would be free access for all to use. A table in the village hall would require payment for use of the hall/adult on site if youths using.

Storage box, bench and gym equipment to be discussed after installation of other new equipment.

04.3 Cricket and football. Cllr Barrett stated that a lining machine for use by the football club will be brought to the AGM of GL Cricket Club. The Parish Council offer to purchase a new machine still stands.

04.4 General rec.

Wall – Clerk had written to P Park re the proposed work to the opening.  PDNPA response: ‘The Parish Council’s proposal will not require planning permission’. The Clerk reported that a resident had concerns over cyclists moving quickly from the footpath at School straight through on to the rec, this being near to the play area. Disabled access ; hole in wall not being of historical relevance, cleaning up of plaques (possible painting letters black) were discussed. It was proposed by Cllr Long to go ahead with the work as per the last meeting, this was seconded by Cllr Cooper. Clerk to inform contractor.

Dog/s dog poo signage.DDDC had sent recommended signage, used by their selves. There was much discussion over the PC adding ‘dogs on a lead’ to any new signage. Clerk to check on the legislation with regards to this, with the proposed signage being ‘Dogs must be kept on leads at all times’. Replacement new signs for each opening were proposed by Cllr Long and seconded by Cllr Thompson. Clerk to check on legislation, then order new signage, also to request new DDDC signs where required.

Hedge behind tennis court. Contractor trimming back in February.

Tree near barn. Tree surgeon work has been carried out.

05/16 Village greens.

5.1 Green in front of Harrow House. Awaiting further quotes for cobbling.

06/16 Burial grounds. No report.

07/16 Footpaths/roads.

7.1Bench maintenance. Clerk had circulated a report based on a site survey of the benches, prioritising. It was resolved for the Clerk to gain a price for 2 of TDP’s  (used for West Green tree seat) recycled ‘traditional’ benches, for opposite the bus shelter (to look into plaques on these benches). Cllrs to look at report/benches in village for next meeting.

7.2 Verges Station Rd and Moor Rd. DCC/Cllr Judith Twigg reported that with regards to Moor Rd (up to the cattle grid), the trees and vegetation will be flailed, with the mud and leaves to be cleared, with DCC seeing no problem with the verge creeping.  DCC would be siding back the verges on Station Rd. Thank you to Cllr Judith Twigg for her help on this matter. Drain on Station Rd still overflowing, Clerk to report again.

7.3 Gate/fencing – footpath off Station Rd. Clerk reported broken fencing/gate area.

7.4 Floods/debris/pot hole – Longreave Lane/bridge area. Clerk had reported the floods/debris/pot hole. It was resolved for the Clerk to write to DCC re looking at a more long term plan for this area, as this is reoccurring.

7.5 Street lighting/speeding/parking. Cllr Cox reported 4 streetlights not working/faulty. Clerk to report. It was highlighted that the new lights do not spread as much light.

7.6 Road in front of White lion/School. Letters had gone out to DCC and Robinsons, asking that they liaise on the matter and report back to the PC, accompanying documents/maps had been sent. A letter had been received from DCC, saying that they had responded on this matter . No letter received from Robinsons, to date.

The meeting was closed at 8.24 pm.

The meeting was re-opened at 8.30pm.

7.7 Defibrillator. Clerk reported that the defibrillator and cabinet are now fully installed. Webnos checks are being carried out, weekly by Cllr Thompson and monthly by Clerk, e.g. checking equipment working and in good order. A 999 phone in the kiosk was discussed, mobile phone seen as being difficult to access/lock away – theft. Clerk to reconfirm costs/details with CHT, being £341 one off and £1 per week. It was proposed by Cllr Thompson to go ahead with the 999 phone, subject to a change of details above, seconded by Cllr Briggs. Clerk to arrange a plastic plaque to go in the kiosk acknowledging the Crispin’s fundraising for the project. Awaiting further kiosk painting quotes. CHT had held an awareness session on 7^th January 2016, seen as being well attended and informative, a further session on 16^th January 2016.  Clerk to pass cabinet code to those whom have attended the session. Insurance, to report at next meeting.

08/16 Council administration.

8.1 Land registration. Fields 6552 and 7340 Moor Rd. Ongoing.

8.2 Tenancy agreement fields 6552 and 7340, fencing. Clerk to remind tenant of perimeter responsibilities.

8.3 Land registration. Access to recreation ground/gate – Spring Bank. Ongoing.

8.4 Clerk. Filing/archiving. Ongoing.

To note Clerk to adjust Standing orders and financial regulations to read Chairperson, not Chairman.

09/16 Mowing tenders – Discussed at end of meeting.

10/16 Financial matters.

10.1     Bank reconciliation for 31 November 2015.

INCOME –      rent                             £131.12
Donation – tree                        £159.00
Defib           £2,340.00
Bank int                       £1.55

EXPENDITURE –                                £6,275.66

UNPRESENTED – GL Cricket Club  £1,125.00
B Legion                 £25.00

Closing balance on current account £1,000.00
Closing balance on deposit account £34,326.41

10.2     Bank reconciliation for 31 December 2015.

INCOME –       rent                              £32.76
Reimbursable              £2,786.00
Plaque                         £24.00
Dividend                      £31.63
Bank int                       £1.54

EXPENDITURE –                                £1,125.00

UNPRESENTED –      B Legion          £25.00

Closing balance on current account £1.000.00
Closing balance on deposit account £36,077.34

10.3  To accept and approve payments made prior to the meeting.

Great Longstone Cricket Club – mowing rec £1,125.00

10.4     To accept and approve payments.

Sarah Stokes – Admin                                                £743.20 (2 months)
Expenses                              £113.09
Lord Edward Manners Haddon Estate – tree £190.80

The payments were proposed by Cllr Long and seconded by Cllr Thompson.

Clerk to update on reimbursable expenditure – awaiting funds for minor maintenance reimbursement.

To note all allotment rents received.

To note funds for Xmas tree.  Letter of thanks to go to John Fawcett and team for erecting/dismantling the xmas tree.

11/16 Precept. The Clerk had circulated the precept documentation from DDDC. Following the decision at the last meeting, Cllr Long proposed that the figure for 2016/2017 stay the same as 2015/2016, being £16,769, seconded by Cllr Thompson. Clerk to send documents.

12/16 Planning matters.

12.1     Planning consultation. NP/DDD/1115/1053. Bleaklow Farm, Hassop. Demolition of farmhouse and erection of replacement dwelling house, demolition and rebuilding of stables to form additional living accommodation, erection of stable buildings and garaging.

PC comments sent in: The Parish Council object to the application.

1. Traffic generation – additional living accommodation.
2. Planning history of site.

12.2     Planning consultation.NP/DDD/1115/1078. Small Mead, Station Rd. Variation of condition 2 of NP/DDD/0615/0600. (extension to dwelling).

PC comments sent in: The Parish Council object to the enlarged extension to the rear of the property, which has led to an overdevelopment of the site, leading to an overshadowing/overbearing presence.

12.3     Delegated item report. Small Mead, Station Rd. NP/DDD/0615/0600.

PDNPA letter 24/12/15 in response to questions asked by PC.

PC comments. Letter to PDNPA:

Following the receipt of the ‘Delegated item report’ and your letter of 24^th December 2015, the Parish Council have discussed the above application/report and letter. At the meeting of the Parish Council on Wednesday 13^th January 2016, the Councillors  stated that they were given the wrong information/plans by PDNPA. The Parish Council objection was based on drawings from PDNPA which showed a construction which was a 25% increase above the permitted size. As this has subsequently been shown to be an error in the dimensioning of the plan, the Parish Council would like to withdraw their objection. We would point out that this has put the Parish Council in an embarrassing position with both parties in this matter and we would ask that extra care is taken before plans are circulated when there is a dispute. As an additional aid to forming an opinion on future planning permission requests, it would help if plans could include boundaries and adjacent properties where these are near enough to be significantly affected, as is this case.

12.4 Planning consultation. NP/DDD/1115/1094. The Farm, Main St. New detached garage.

PC comments sent in: No objections. However no detail on ridge height on the plans. No objections based on roof height being no higher than adjacent building.

Amended plans from PDNPA 6/1/16. PC comments sent in – No objections.

12.5  Planning consultation. NP/DDD/1215/1152. Timbers, Main Street. Conversion of existing domestic garage and outbuilding to form domestic annexe.

Elevation plans from PDNPA 6/1/16.

PC comments: No objections on the grounds that the conversion be used as part of the main property, as the use as a separate dwelling would be overdevelopment, there should be a restriction.

Cllr Thompson left the meeting at 9.03pm.

12.6     Planning consultation. NP/DDD/1215/1208. The Old Post Office, Main St. Alterations.

PC comments: No objections.

Cllr Thompson re-joined the meeting at 9.07pm.

12.7     Planning decision notice. NP/DDD/0915/0902. 2/3 Spindle Cottage/Feemouth Cottage, Victoria Terrace. Change of use from open space to domestic curtilage. GRANTED.

12.8     Planning decision notice. NP/DDD/0915/0901. 1 and 3 Victoria Terrace. S. 73 application for the removal or variation of conditions 2 and 5 on NP/DDD/0114/0015. GRANTED.

12.9     Planning decision notice. NP/DDD/1115/1053. Bleaklow Farm, Hassop. Demolition of farmhouse and other and replacement. REFUSED.

12.10   Planning decision notice. NP/DDD/1115/1033. The Old Post Office, Main St. REFUSED.

The Chair thanked the Clerk at this point for all her work, going above and beyond the call of duty, for the village.

13/16 Police matters. PCSO Ian Phipps had sent in a report of calls in Great/Little Longstone area, being: road flooded, RTC, off roading, poaching, suspicious vehicle activity, cows in road and  missing person.

14/16 Clerks report.

• Liaised on ropes for swing.
• Looked into quotes for equipment on tennis court.
• Contacted table tennis manufacturers re local installations.
• Wrote to DDDC re dog poo sign wording.
• Liaised with contractor re wall on rec. Contacted PDNPA re wall.
• Informed contractor re hedge on rec.
• Quotes for tree on rec, work to go ahead.
• Organised another plaque for tree seat.
• Walked around benches – maintenance for 2016 report.
• Wrote to DDDC/Liaised with DCC – copied in Judith Twigg re Moor Rd and Station Rd.
• Wrote to DCC and Robinsons re highway. Contacted former Cllr re highway.
• Requested quotes for cobbling corner of green, in front Harrow House.
• Coordinated installation of defib machine; follow up reports/codes etc.
• Organised training sessions defib and looked into phone.
• Made changes to Financial Regulations, Standing orders, Code of conduct and Document retention policies.
• Continued to gather information on land registration.
• Claims for reimbursable expenditure.
• Wrote to DCC re community Transport.
• Wrote to Rights of Way re path across school yard.
• Sent out mowing tender documents.
• Reported gate off Station Rd.
• Reported floods/debris and pot hole Longreave Lane/bridge.

15/16   To report any items of correspondence received and agree any actions arising.

• 10/11/15 Allotment tenant. Bamboo. Clerk to look into tenancy agreement re height restrictions on allotment.
• 13/11/15 British Legion representative. Remembrance collection boxes. Noted.
• 16/11/15 DCC. Funding for Community Transport. The Chair congratulated Edwards Edwards of Bakewell and Eyam Community Transport of gaining an MBE.
• 17/11/15 PCSO Phipps. Loose dog issue. Noted.
• 17/11/15. Table tennis business. Location of tables installed nearby. See  4.2
• 17/11/15 Local resident. Memorial tree seat plaque. Plaque to be installed.
• 17/11/15 DCC. Derbyshire and Derby Mineral local plan. Deadline of 31 January for comments. Noted.
• 18/11/15 C H Trust. Awareness sessions booked January. See 7.7
• 18/11/15 Resident.  Signing petition – Derbyshire Transport funding. Noted.
• 18/11/15 Dalc. Circular 25. Noted.
• 19/11/15 DDDC. Drain and debris in front of bus shelter. Actioned by DCC.
• 19/11/15 DDDC. Area Community Forums. Wednesday 17th February 2015. Noted.
• 19/11/15 RBS. Flyer. Noted.
• 19/11/15 Child sexual exploitation campaign – poster. Displayed.
• 20/11/15. CH Trust. 999 phones. See 7.7
• 20/11/15 Resident. Phone for defib kiosk. See 7.7
• 21/11/15 Resident. Overhanging tree/bushes into road. Work been carried out by resident.
• 22/11/15 Great Longstone Tennis Club. Tennis court. See 4.2
• 24/11/15 PDNPA. Longstone Edge public inquiry. Notice displayed.
• 24/11/15 Bakewell and E. Community Transport. Support for campaign. Noted.
• 25/11/15 DALC. Sector led Audit body. Deadline of 31 January 2016.  New audit changes were discussed. From 2017/2018 financial year smaller authorities will be exempt from having to submit an annual return, but still need to have an auditor appointed in case there are questions. Cllr Thompson proposed the PC go ahead with the Dalc recommended Nalc – ‘Smaller Authority Audit Appointment Authority Ltd’. This was seconded by Cllr Long.  No action at this point by Clerk, as automatically opted in.
• 25/11/15 DDDC. Planning training for Town and Parish Councillors, 14th January, Ashbourne.  The Clerk enquired into training closer to Bakewell, no training planned for this area to date.
• 27/11/15 DCC. Reimbursable expenditure. See 10/16
• 28/11/15 Resident. Fibre broadband. Fibre broadband now up and running.
• 29/11/15. Holmemeal Trustee. Charity annual accounts. Noted.
• 30/11/15 DDDC. Dog fouling. See 4.4.
• 30/11/15 DDDC. Station Rd and Moor Rd. See 7.2.
• 08/12/15 British Government stocks. Clerk replied re earlier correspondence/funds in bank.
• 09/12/15 DCC. Minor maintenance claim. Clerk sent in further documentation.
• 10/12/15 Dalc. Circular 26. Noted.
• 10/12/15 DCC. Station Rd and Moor Rd. See 7.2
• 10/12/15 DCC. Road in front of white lion/School. See 7.6
• 11/12/15 DDDC. Precept 2016/2017.  Deadline of 31 January. See 11/16.
• 15/12/15 Resident. Floods Beggarway Lane. Regular maintenance of drains by DCC would sort the problems of flooding.
• 16/12/15 Judith Twigg. Station Rd and Moor Rd. See 7.2
• 18/12/15 PDNPA. Delegated item report. Small Mead. See 12.3
• 21/12/15 Blackrock. Dividend/interest advice. Noted.
• 22/12/15 DCC. Mires Lane planting. DCC have written to the resident asking them to enter into a cultivation licence to formalise the planting.
• 23/12/15 Dalc. Circular 27. Noted.
• 24/12/15 DCC. Rights of Way. A large map of the rights of way was viewed. This demonstrating that there is no right of way across the school grounds. Clerk to bring topographical map of the recreation ground to next meeting, clearly defined rights of way shown.
• 24/12/15 PDNPA. Small Mead. See 12.3
• 04/01/16 DDDC. Longreave Lane/Bridge. See 7.4
• 04/01/16 DCC. Broken gate/style.  See 7.3
• 04/01/16 DDDC. Waste and recycling update. Xmas trees to be left outside of property on collection days. See Great Longstone website for further details.
• 04/01/16 DALC. Circular 1/16. Noted.
• 06/01/16 U14 Mannerians Recreation ground. Enquired into using football pitch for a one off game.
• 06/01/16 PDNPA. The Farm, Main St. See 12.4
• 06/01/16 PDNPA. Timbers. See 12.5

16/16   Late items of correspondence.

• 05/01/16 Longstone CE School. Court on rec. See 4.2
• 06/01/16 Computershare. 3 ½%war stock. Requesting letter with Chair/Clerk confirming holding, redemption of stock.
• 08/01/16 Clerks and Councils direct. January 2016. Noted.
• 11/01/16 PDNPA. Wall/opening on recreation ground. See 4.4
• 12/01/16 Local resident. Small Mead. See 12.2 and 12.3
• 13/01/16 Dalc. Circular 2.Noted.

17/16 Date of next meetings.

9^th March 2016                        11^th May 2016 (including Annual Parish Meeting)     13^th July 2016

Extraordinary meeting to be arranged for February to discuss sports equipment for recreation ground.

The Chair closed the meeting at 9.33 to parishioners/UTE to discuss the mowing tenders.

18/16 Mowing tenders.

18.1 Closed  Churchyard. The PC considered all the tenders thoroughly. The PC considered price, quality and experience. It was decided to appoint T W COX to undertake the work for a period of 3 years. Although the price was not the lowest, the decision was based on best value and the general condition that the area is currently left in.

18.2 Recreation ground. The PC considered all the tenders thoroughly. The PC considered price, quality and experience. It was decided to appoint Great Longstone Cricket Club to undertake the work for a period of 3 years. Although the price was not the lowest, the decision was based on best value and the general condition that the area is currently left in.

18.3 Village greens and various. The PC considered all the tenders thoroughly. The PC considered price, quality and experience. It was decided to appoint Bruno Cardona to undertake the work for a period of 3 years. Although the price was not the lowest, the decision was based on best value and the general condition that the area is currently left in.

Clerk to write to those successful/unsuccessful.

The meeting was closed at 9.52 pm.

Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, Derbyshire, DE45 1NN.