Council Meeting – 25th May 2016
MINUTES OF THE ANNUAL PARISH COUNCIL MEETING
HELD ON 25TH MAY 2016
IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM
Present: Cllr Wendy Long, Cllr Phil Barrett, Cllr Caroline Briggs, Cllr James Cox, Cllr Peter Thompson and 3 parishioners.
Public comments
There were no public comments.
40/16 Apologies for absence from members. Apologies were received from Sarah Stokes, Parish Clerk.
41/16 Declarations of interest. There were no declarations of interest.
42/16 Minutes of the meeting 9th March 2016. The minutes were proposed by Cllr Briggs and seconded by Cllr Barrett.
43/16 Election of Chair. Cllr Briggs proposed Cllr Wendy Long seconded by Cllr Barrett.
44/16 Election of Vice Chair. Cllr Briggs proposed Cllr Peter Thompson seconded by Cllr Long.
45/16 Disclosable pecuniary interests. All Cllrs duly signed and dated the forms.
46/16 Recreation ground.
46.1 Playground. Ship painting awaiting fine weather. Rospa inspection booked for May. To note moss treatment carried out.
Meeting closed 7.40pm and re-opened at 7.42pm
46.2 Equipment for years 11+. It was noted that the installation of the new equipment (socketed netball posts, basketball posts and tennis posts and net) for the tennis court is planned for week 6th June. Holes on the table tennis concrete to be filled asap by Cox’s. Storage box for the tennis posts etc. to be looked into following installation. A donation has been received for £1500 in memory of Michelle Headington for equipment for the recreation ground. PC to liaise with Simon Headington on equipment.
46.3 Cricket and football. Lining machine, for discussion at next meeting. It was resolved for the Clerk to reply to Baslow and Longstone JFC giving permission for the football club to use the pitch for the 2017 season, as requested.
46.4 General. Wall, awaiting contractor planned in for July. Dog poo signage, ongoing, awaiting second quote, Cllr Barrett to look into. Drainage, ongoing.
47/16 Village greens. Allotment water problem, awaiting a response from Severn Trent, following a number of site visits. Clerk to reply to allotment holder re bamboo., to note the bamboo does break the condition of tenancy but accept that it should have been removed prior to the start of the new agreement, PC to offer to remove if required. Cobbles in front of Harrow House, awaiting contractor. To note two benches installed on small green, Clerk to order new plaque with agreed wording. Benches on list for staining to be looked at on inspection of land.
48/16 Burial grounds. St Giles had sent in a letter regarding funding. It was proposed by Cllr Long to fund the light on the public footpath (£600), seconded by Cllr Thompson (subject to Clerk checking quotes meet PC standing orders).
49/16 Footpaths/roads.
49.1 Benches (see village greens).
49.2 Verges Station Rd and Moor Rd, ongoing.
49.3 Gates/fencing. To note gate off Station Rd and across field towards L Longstone both mended.
49.4 Street lighting/speeding/parking. Letters from PCSO Ian Phipps received. Clerk to put an article in UTE regarding volunteers to set up a Community Speed watch group/use the speed gun.
49.5 Road in front of White Lion/School. Clerk has sent a letter to DCC re being circulated on any correspondence between DCC and Robinsons and copies of letters sent. No reply to date. Clerk to send another letter.
49.6 Dropped kerbs by phone box. A dropped kerb has been created by DCC, as requested. Cllr Barrett to source a sign for kiosk door, asking motorists to keep clear to stop cars blocking the access.
49.7 Asbestos drainpipe. Ongoing.
49.8 Defibrillator 999 phone. Clerk received phone, looking into installation.
50/16 Council Administration.
- Land registration fields 6552 and 7340 Moor Rd; Access to recreation ground/gate – Spring Bank and Village Hall. Ongoing.
- Tenancy agreement fields 6552 and 7340. Perimeter was addressed on rent request. A number of letters have been received from the Tenant. Clerk to contact Bagshaws to request fee for valuation and rental value of all PC owned land on Moor Rd. Clerk to proceed with valuation if under £300. Other quotes required if above.
50.3 Clerk. Filing/archiving. To remove from agenda.
50.4 To set date for inspection of Council owned land. September, Clerk to confirm date.
51/16 Village hall kitchen. It was proposed by Cllr Thompson that the PC makes £1500 available for kitchen improvements, seconded by Cllr Briggs.
52/16 Financial matters.
52.1 Bank reconciliation for 31 March 2016.
INCOME Blackrock investments £31.63
Bank int £ 1.42
VAT refund £798.42
EXPEND. £3,841.17
UNPRESENTED Dalc subscription £198.85
A6 treecare £100.00
TDP – benches £900.00
PPPF – suscrip £12.00
Closing balance on current account £1,000 Closing balance on deposit £32,066.74
52.2 Bank reconciliation for 31 April 2016.
INCOME Rents £455.58
Bank int £1.24
Precept £16,877.00
EXPEND. £1,365.05
UNPRESENTED NONE
Closing balance on current account £1,000 Closing balance on deposit £48,092.45
52.3 Quarterly statement 31 April 2016 (February – April)
INCOME bank int £4.15
War stock £102.88
Investments Blackrock £31.63
Vat refund £798.42
Rents £455.68
Precept £16,877.00
EXPEN admin £1,054.02
Rec £4,640.00
V Greens £900.00
52.4 To accept and approve payments made prior to the meeting.
A6 treecare tree work £100.00
PPPF subscription £12.00
TDP benches £900.00
B Cardona moss spray £75.00
Zedcore email £79.20
52.5 To accept and approve payments.
Sarah Stokes – Admin £743.20 (2 months)
Sarah Stokes – Expenses £115.58
Aon – Insurance GLPC £901.58
Hellison Trophies Ltd Bench plaque £24.00
T W Cox paint kio./bench ins. £462.00
The payments were proposed by Cllr Long and seconded by Cllr Barrett.
52.6 To approve Annual governance statement for Audit 2015/2016. The Annual governance statement was proposed by Cllr Long and seconded by Cllr Briggs.
52.7 To approve Accounting statements for Audit 2015/2016. The accounting statements were proposed by Cllr Long and seconded by Cllr Briggs.
To note all rents received to date.
To note Vat repayment received.
53/16 Planning matters.
53.1 Appeal. Land at Bleaklow Farm. Hassop. Planning ref. NP/DDD/1115/1053. Appeal start date 9 March
53.2 Planning decision notice. NP/DDD/1215/1208. The Old Post Office. Erection of single storey rear extension. GRANTED.
53.3 Planning Consultation. NP/DDD/0416/0304 and NP/DDD/0416/030 (listed building consent). Coach House, Main Street. Proposed shower room extension to dwelling.
PC comments sent in – no objections.
53.4 Planning decision notice. NP/DDD/0116/0033. 1 The Cross. Conversion of stone built outbuilding to holiday accommodation. REFUSED.
54/16 Police matters. Report from PCSO Ian Phipps: 1 notification of charitable collections, 1 intimidating male, 1 obstruction and 1 neighbour issue. Noted.
55/17 Clerks report.
- Asked T W Cox to look into holes on concrete surface next to table tennis table.
- Liaised with Killingleys on equipment for tennis court (including an additional site visit prior to ordering, ordered equipment and monitored installation.
- Adapted tennis court notice.
- Requested more dog poo/Crispin kiosk signage quotes.
- Obtained further dog poo stickers from DDDC.
- Added hedge to parish diary for annual cut.
- Asked T W Cox to go ahead with the cobble work.
- Asked T W Cox to install new benches.
- Wrote to allotment tenant re bamboo.
- Liaised/site visit with Severn Trent re water on allotment.
- Ordered new benches for village green/organised delivery/plaque.
- Liaised with PDNPA on broken gates and style up Stancil Dale.
- Wrote to DCC re keeping in loop re road in front of White Lion/School.
- Liaised with CHT re 999 phone installation.
- Asked T W Cox to go ahead with painting kiosk.
- Wrote to DDDC re loose dog on Beggarway Lane.
- Wrote to PDNPA, update on fence, Small Mead.
- Wrote to WI re flower bed, West Green.
- Asked tenants to remove any white goods, Moor Rd.
- Sent letter re fields 6552 and 7340, addressing perimeters.
- Liaised with Bagshaws re rental valuation.
- Liaised with CHT re kiosk on asset register.
- Prepared for audit/accounts. Attended meetings with internal auditor, Sheffield.
- Requested rents for Outrake, Gilder, tennis club and school.
- Further work on land registration.
- Wrote to DCC re Consultation on community transport.
- Asked B Cardona to do further moss treatment on tennis court.
56/16. To report on any correspondence received and agree any actions arising.
- 24/02/16 The Planning Inspectorate, BOAT from minor rd. south of White Rake continuing as restricted by way to junction Black Harry Lane. Order submitted to Secretary of State. Noted.
- 28/02/16 St Giles Church. Funds. See Burial grounds.
- 02/03/16 NHS. Copy of letter to Patrick McLoughlin, changes to the dispensaries in Hope Valley area. Noted.
- 09/03/16 The Planning Inspectorate. Appeal. Bramley Lane, Hassop, DE45 1NS. See planning.
- 10/03/16 Local resident. Commemorative bench – West Green. Clerk replied.
- 10/03/16 RBS. Free banking. Noted.
- 10/03/16 PDNPA. Small Mead. Noted.
- 16/03/16 DALC. Circular 06/2016. Noted.
- 16/03/16 DDDC. Dog warden. Letter being sent to resident from DDDC.
- 17/03/16 CH Trust. Defib machine and asset register. See footpaths/roads.
- 17/03/16 PDNPA. Rights of way gates. See footpaths/roads.
- 17/03/16 DCC. Thank you for letter re Community transport. Noted.
- 21/03/16 DDDC. DCC Public Consultation on subsidised Transport. Clerk sent letter to UTE and village website.
- 21/03/16 Rospa. Annual inspection. See playgrounds.
- 21/03/16 DDDC. Supply of full register of electors. Noted.
- 22/03/16 PCSO Ian Phipps. Community Speed watch. See footpaths/roads.
- 24/03/16 DDDC. Notice of election. Noted.
- 28/03/16 Resident. Allotment – bamboo. See village greens.
- 04/04/16 Baslow and Longstone JFC. Football. See Recreation ground.
- 07/04/16 Tenant. Fields Moor Road. See Council Administration.
- 07/04/16 Taylor and Emmet. Fields Moor Road. See Council Administration.
- 07/04/16 PDNPA. Planning committee 15 April – application in parish. Noted.
- 08/04/16 DCC. Liaison Forum Monday 27th June 2016 6 – 8pm. Noted.
- 11/04/16 PDNPA. Eroica Britannia 17 – 19 June 2016. Noted.
- 11/04/16 DCC. Derbyshire and Derby Minerals local plan. Noted.
- 11/04/16 PDNPA. Planning Service Parishes bulletin 13. Noted.
- 18/04/16 DDDC. Police and Crime Commissioner Election – 5 May 2016. Noted.
- 18/04/16 Aon. Local council policy. See finance.
- 19/04/16 Tenant. Fields Moor Road. See Council Administration.
- 20/04/16 Rospa. Inspection May 2016. See playgrounds.
- 26/04/16 DALC. Transparency fund. Noted.
- 28/04/16 PCSO Ian Phipps. Community Speed watch. See footpaths/roads.
- 29/04/16 Local resident. Slow down for Hedgehogs sign. See footpaths/roads.
- 29/04/16 Clerks and Councils direct. May 2016 issue. Noted
- 05/05/16 DALC. Circular 8/2016. Noted.
- 05/05/16 Severn Trent. Allotment gardens. See village greens.
- 05/05/16 PDNPA. Planning committee 13 May 2016 – application in parish. Noted.
- 09/05/16 Wardlow Community Speed Watch group. Community Speed watch. See footpaths/roads.
- 09/05/16 PPPF. Planning enforcement and Monitoring, sessions 25th May and 15 June 2016. Noted.
- 10/05/16 PCSO Ian Phipps. Police report. Noted.
- 10/05/16 Bagshaws. Rental valuation. See Council Admin.
- 10/05/16 Dalc. Circular 9. Noted.
57/16 Late items correspondence.
- 17/05/16 DDDC. Referendum notice. Clerk displayed.
- 17/06/16 DCC. Minor maintenance. Clerk to send form.
- 25/05/16 Resident. Ship. Repair made to ship.
58/16 Date of next meetings.
13th July 2016 14th September 2016 9th November 2016
The meeting was closed at 9.02pm
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, Derbyshire, DE45 1NN.
