Council Meeting – 9th March 2016
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON 9TH MARCH 2016
IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM
Present: Cllr Wendy Long, Cllr Caroline Briggs, Cllr James Cox, Cllr Peter Thompson, Cllr Phil Barrett, Sarah Stokes (Clerk) and UTE.
Public comments.
Cllr Peter Thompson reported that item 11.3, planning application at The Old Post Office has amended plans, with a section of glass, being the only change.
24/16 Apologies for absence from members. Cllr Long spoke on the Parish Council’s condolences to the Cooper family on their recent bereavement of Cllr John Cooper. Apologies were received from Cllr Judith Twigg.
25/16 Declarations of interests. Cllr Thompson declared an interest in item 11.3 on the agenda, planning. Cllr Cox declared an interest in item 6.
26/16 Minutes of the meetings 13th January 2016 and extraordinary meeting 10th February 2016.The minutes were proposed by Cllr Briggs and seconded by Cllr Long.
27/16 Recreation ground.
27.1 Play area. Ship awaiting painting (fine weather), moss treating (fine weather).
27.2 Equipment for years 11+.
27.2.1 Concrete table tennis table. Table now installed on concrete area (bring your own bat and ball). Free bats and balls have been passed to Longstone School. Thank you to Jim Long and Cllr Long for the removal of the old netball post. Holes in concrete surface to be filled asap, Cllr Cox to look into.
27.2.2 Netball/basketball with backboard and tennis/volleyball posts and net. Quotes/pics. from 3 companies had been circulated by the Clerk. A number of areas were discussed; lightweight posts for tennis, heavy but portable stands for tennis, having a back board or not for basketball/netball, permanent or portable netball posts, distances into court for quoted designs of basketball/netball post, more netball interest than basketball, backboard can be fitted separately if have non-adjustable netball/basketball stand.
It was proposed by Cllr Long to purchase the lightweight aluminium tennis posts and net from Killingley, which can be removed and stored when not being used (being 5kg less than existing posts).
This was seconded by Cllr Thompson. Clerk to action.
It was proposed by Cllr Long to purchase the basketball nets and backboard from Killingley. Equipment to be used for netball and basketball, none adjustable. However Clerk to clarify with Killingley the specifications in relation to distance structure leans into court/in line with markings/correct height for netball, prior to ordering. This was seconded by Cllr Thompson.
Storage box to be discussed at the next meeting, post installation of equipment. Gym equipment to be looked into in future.
27.3 Cricket/football and general. Wall, awaiting work from contractor. Dog poo signage/dog poo, Clerk obtaining further quotes for signage with DDDC reporting that each new DDDC sign would be £10 each. The Clerk had obtained free stickers from DDDC, which can be attached to a surface. Clerk to obtain further stickers, Cllr Barrett to look at a low cost backing material. A resident had asked to do chalk spray stencils on paths where dog poo is left. The PC had asked the resident to do an article for UTE. Hedge work behind tennis court actioned, it was resolved to add the job to the parish diary for an annual cut, due to the extent of the work/cost having left it for a number of years. Moss treatment (awaiting finer weather). Ruts in grass from table tennis delivery have been filled thanks to Cllr Barrett, to be monitored. The access gate onto the rec near the new table tennis table was noted as having permission when the land was gifted.
28/16 Village greens.
28.1 Cobble quote. It was proposed by Cllr Long to go ahead with the lowest quote, being TW Cox, seconded by Cllr Thompson. Clerk to inform T W Cox.
28.2 Bamboo on allotments. It was resolved for the Clerk to write to the tenant re the bamboo, asking them to remove this, as it does not comply with the tenancy agreement, it is not fruit, vegetables or flowers.
29/16 Burial grounds. No report.
30/16 Footpaths/roads.
30.1 Benches. It was resolved to purchase two benches from TDP, to be positioned opposite the bus shelter, with one of the existing benches to replace that on the eastern side of recreation ground. Clerk to order.
Cllr Cox left the meeting at 8.05 pm
It was resolved for T W Cox to install the new benches, along with disposal/moving of bench and salvaging ‘plaques’, following a quote. Clerk to inform T W Cox.
Cllr Cox re-joined the meeting at 8.07 pm.
Clerk to re circulate list of other benches needing maintenance, for next meeting.
Purchase of benches and installation was proposed by Cllr Long and seconded by Cllr Thompson.
30.2 Verges Station Rd and Moor Rd. Flailing work had been carried out on Moor Rd, also moving of soil onto banks away from drains.
30.3 Gate/fencing. Both gates/fencing reported on footpaths 2 and 3. Clerk to re -report style above Stancil dale, still in state of disrepair.
30.4 Street lighting/speeding/parking. Clerk to report gulley along from shop, Main St.
30.5 Road in front of White Lion/School. Clerk had written to DCC re clarification of their last letter. No reply to date. Clerk to ask DCC to be copied in to any correspondence between Robinsons and DCC. It was noted that the benches in front of the White Lion had moved back to create parking/coffee sign in situe.
30.6 Defibrillator. 999 phone, awaiting installation; plaque progress (as above for dog signs); painting quotes – it was proposed to go for the lower quote by Cllr Long, being T W Cox and seconded by Cllr Thompson, Clerk to action; awareness session was well attended and received; insurance. Clerk reported that Aon had been informed of the defib installation, where the cabinet/machine is under the ‘Managed solution agreement’ with The Community Heartbeat Trust, under their insurance (public liability/theft and damage).
To note Cllr Cox left the meeting at 8.37 and re-joined the meeting at 8.40 (painting quote).
The loose dogs on Beggarway Lane have been reported again. Clerk to ask DDDCs dog warden to look into.
30.7 White goods Outrake, Moor Rd. White goods and asbestos guttering have been reported at outrake. It was resoled for the Clerk to send out the rent requests along with asking for the white goods. Cllr Barrett to look into the guttering removal.
31/16 Council Administration.
31.1 Land registration Fields 6552 and 7340 Moor Rd; Access to recreation ground/gate – Spring Bank and village hall. Ongoing.
31.2 Tenancy agreement Fields 6552 and 7340, perimeter to be addressed on rent request. Clerk to send rent letter.
31.3 To review asset register and risk register. Clerk to look into adding telephone kiosk to asset register, subject to CHT being responsible as in 30.6, therefore their asset, to confirm. Clerk to remove land adjacent to bus shelter from risk register.
31.4 Clerk. Filing/archiving. Ongoing.
32/16 Financial matters.
32.1 Bank reconciliation for 31 January 2016.
INCOME Reimbursables £495.00
Bank int £1.42
EXPEN. £1,072.09
UNPRESENTED CHT £489.60
PEAK PLAY. £150.00
PDNPA £40.00
Closing balance on current account £1,000
Closing balance on deposit account £35,501.67
32.2 Bank reconciliation for 28 February 2016.
INCOME bank int – £1.49
War stock – £102.88
EXPEN £529.60
UNPRES Peak Play £150.00
Closing balance on current account £1,000
Closing balance on deposit account £35,076.44
33.3 Quarterly statement 31 January 2016 (November – January)
INCOME Rents £21.92
Invest. £31.63
Bank int. £4.51
VAT £783.57
Donations £2,523
Reimburs. £3,281
EXPEN Admin £1,716.78
Rec £1,250
Burial £1,100
V Greens £1,500
Footpaths none
S137 £3,053.20
33.4 To accept and approve payments made prior to the meeting.
Peak Playgrounds. Birds nest rope play area £150.00 (INC VAT)
The Community Heartbeat Trust – 999 phone £489.60 (INC VAT)
P Park. Training. £40.00
33.5 To accept and approve payments.
Sarah Stokes – Admin £743.20 (2 months)
Sarah Stokes – Expenses £33.97
Bruno Cardona – tennis court hedge £220.00
Concrete Sports. Table tennis £2,694.00 (INC VAT)
Dalc. Subscription. £198.85
The payments were proposed by Cllr Long and seconded by Cllr Thompson.
- To note receipt of minor maintenance reimbursement.
- To note receipt of £102.88 for 3 ½% war stock, H M Treasury.
- To note Clerk preparing for audit, with West and Foster to carry out the internal audit.
- Clerk to invoice for rents for Outrake and Gilder, tennis club and school.
- To note awaiting VAT refund.
34/16 Planning matters.
34.1 Planning consultation. NP/DDD/0116/0018. The Farm, Main St. Erect a new garage. Listed building consent. PC comments sent in: No objections.
34.2 Planning consultation. NP/DDD/0116/0013. Iona, Longreave Lane. Single storey rear extension (amendment to extension approved under NP/DDD/0615/0558). PC comments sent in: No objections.
Cllr Thompson left the room at 8.50pm.
34.3 Planning consultation. NP/DDD/1215/1208. The Old Post Office. Amended plans. PC comments. No objections.
Cllr Thompson re joined the meeting at 8.53pm.
34.4 Planning decision notice. NP/DDD/1115/1094. The Farm, Main St, New detached garage. GRANTED. Also Planning decision notice, The Farm as above, for listed building consent. NP/DDD/0116/0118. GRANTED.
34.5 Planning decision notice. NP/DDD/1115/1078. Small Mead, Station Rd. Variation of condition 2 of NP/DDD/0615/0600 (extension to dwelling). GRANTED.
A letter had been sent to P Park re the erected fence. The P Park Enforcement Officer yet to inspect to see if it meets their requirements. It was noted by the PC that the main reason for the fence was for reasons of privacy.
34.6 Planning decision notice. NP/DDD/1215/1152. Timbers, Main St. Conversion of existing domestic garage and outbuilding to form domestic arrangement. GRANTED.
34.7 Planning decision notice. NP/DDD/0116/0013. Iona. Details as above in 11.2. GRANTED.
35/16 Police matters. PC Ian Phipps had sent a report of activity in the Longstone/s since January being; RTC, Suspicious activity, missing person, flooded rd., cows on rd., abandoned call, concern for safety and poaching. Cllr Long reported on the theft of a bus exhaust.
36/16 Clerks report.
- Asked B Cardona to treat moss on play area and tennis court.
- Arranged table tennis table order/delivery.
- Gathered further information on tennis/volley, netball/basketball options and storage boxes.
- Informed contractor re wall.
- Liaised on new dog signs/prices.
- Requested further cobble quotes.
- Looked into price for TDP benches.
- Sent further correspondence to DCC and PDNPA re gates/styles.
- Sent further correspondence re area in front White Lion/School.
- Wrote to DCC re Longreave Lane/Bridge area/floods.
- Reported faulty streetlights.
- Arranged 999 phone for defib kiosk.
- Arranged awareness session for Defib.
- Prices for plaque in kiosk.
- Further work on Land registration.
- Adjusted standing orders and financial regulations.
- Sent letter of thanks to J Fawcett and team.
- Sent in precept documentation.
- Letter re Small Mead.
- Sent in war stock information.
- Letters to successful tenderers and unsuccessful re mowing contracts.
- Preparation for audit.
37/16 To report any items of correspondence received and agree any actions arising.
- 14/01/16 Community Heartbeat Trust. 999 phone. See 30.6
- 17/01/16 DCC. Minor maintenance claim. See 33/16.
- 19/01/16. TDP. Benches. See 30.1
- 19/01/16 DDDC. Area Community Forums. 17th February 2016. ABC, Bakewell. Noted.
- 20/01/16 Baslow and Longstone J FC. Longstone hard surface. Request to use, Clerk responded giving PC permission.
- 20/01/16 DCC. Blocked gully Station Rd/Glebe Ave. Noted.
- 22/01/16 Resident. New law to microchip dogs in April 2016. Noted.
- 25/01/16. West and Foster. Confirmation of internal audit for 2016. See 33/16.
- 27/01/16 DDDC. Clean for the queen. Noted
- 28/01/16 Blackrock. Charinco common investment fund, annual short report. Noted.
- 29/01/16 Cressbrook Community Group. Defib. Information request on company used, Clerk passed details on.
- 01/02/16 WI. Planting of rose. Rose planted.
- 01/02/16 DDDC. Dog poo signs and dogs on leads. See 27.3.
- 02/02/16 Resident. Defib seminar certificate. See 30.6.
- 02/02/16 Dalc. Circular 3. Noted.
- 02/02/16 PDNPA. Planning training. 3 Cllrs had attended the training, being informative.
- 05/02/16 WI. Management of flowerbed. It was resolved for the Clerk to write to the WI, giving permission for them to plant annuals and do general weeding.
- 08/02/16 DCC. Survey – Highways and asset infrastructure management strategy. Noted.
- 10/02/16 Resident. Dog mess. See 27.3.
- 11/02/16 DCC. Longreave Lane/Bridge area. This area being noted to have a reoccurring flooding problem. DCC clearing drains in this area/pothole repairs.
- 13/02/16 Local resident. Small Mead. See 34.5
- 18/02/16 DDDC. Dogs on leads. See 27.3
- 21/02/16 Resident. Planning application, 1 The Cross. Noted, copy of a residents letter sent to P Park.
- 22/02/16 DCC. Consultation on funding for local bus services and community transport. Clerk to write to DCC, following on from last letter re. petition of Bakewell and Eyam Community Transport.
- 23/02/16 Dalc. Circular 3. Noted.
- 25/02/16 Tower Mint. Queens 90th birthday, medal. Noted. New bench opposite bus shelter to have Queens 90th birthday plaque, Clerk to arrange.
- 26/02/16 PPPF. Public transport. See consultation above. Consideration of increasing the precept in future to accommodate funds towards to community transport was discussed.
- 27/02/16 West and Foster. Audit. See 33/16.
- 02/03/16 Clerks and Councils direct. March 2016. Noted.
- 03/03/16 HMRC. VAT. Clerk actioned.
38/16 Late items of correspondence.
03/03/16 Dalc. Circular 5. Noted.
39/16 Date of next meetings.
- Change to May meeting date, 25th May to be confirmed, with APM at 7pm.
- 13th July 2016
- 14th September 2016
The meeting was closed at 9.20pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, DE45 1NN, Tel: 01629 640851 Email:parishcouncil@greatlongstone.net
