Council Meeting – 20th July 2016

MINUTES OF THE PARISH COUNCIL MEETING
HELD ON 20^TH JULY 2016
IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM

Present: Cllr Wendy Long, Cllr James Cox, Cllr Peter Thompson, Sarah Stokes (Clerk) and UTE.

Public comments

There were no public comments.

59/16 Apologies for absence from members. Apologies were received from Cllr Briggs and Cllr Barrett.

60/16 Declarations of interest. There were no declarations of interest.

61/16 Minutes of the meeting 25^th May 2016. The minutes were proposed by Cllr Long and seconded by Cllr Thompson.

62/16 Co – option John Shimwell. Cllr Long proposed the co – option of John Shimwell seconded by Cllr Thompson. John Shimwell to start at the September meeting. Future co options were discussed and people saying why they would like to join the Parish Council, for the good of the village.

63/16 Recreation ground.

63.1 Playground. Ship being painted during school holidays.  Rospa report, to go through on inspection of land, as no matters raised urgent. It was noted that decay on wooden pieces was raised, at base.  Clerk to gain quotes for a gate off the playarea near to the car park. Being a wooden gate, tantalised timber, with a child safe opening/closing mechanism (funded by memorial donation).

63.2 Equipment for years 11+. To note holes filled on table tennis hard surface, thank you to T W Cox. Equipment installed on tennis court, apart from basketball (to be installed week 1 August). To note Killingleys taking action on ‘snag list’ given, new free net being installed this week. Cllr Long to look into storage box for tennis posts and net, with vertical dividers within/ air vents/and no lock/ to be positioned just outside the court entrance. Clerk to enquire with Killingleys to solution to netball post storage on edge of court i.e. hooks, ideally inside court. Clerk to look at outdoor gym equipment (noting space required around pieces of equipment – for both location and ease of mowing).  Possible surfacing under equipment was discussed. To note memorial funds to go towards the project.

The Clerk reported that school are booking lots of slots to use the recreation ground and thanked the parish for a smooth sports day and lead up to (due to the booking system).

63.3 Cricket and football. Clerk to ask Football club to purchase appropriate new net hooks for the football goals (for reimbursement by the PC). Lining machine to be removed from agenda, no further action.

63.4 General. Wall awaiting contractor. Dog signage ordered, locally. Thank you to Cllr Barrett for putting dog stickers up. Drainage on the recreation ground has been looked into in-depth by T W Cox. A number of areas were discussed in relation to improving the drainage:  timing of doing work; cut turf and roll back; works in region of £10,000; grants Awards for all/Premier League and the FA facilities fund; is it effecting the playing of football; drains not being efficient. Clerk to circulate information from Cox’s to all Cllrs and a letter to Baslow and Longstone JFC re drainage. Ash tree and gate – Clerk to reply to resident giving permission to install an inconspicuous gate off their garden on to the rec, so footballers can gain access to the garden to collect footballs. The Parish will also be looking at work required to the ash tree in the corner of the rec.

64/16 Village greens. Allotment water. Severn Trent had been out on a number of site visits day and night. They have advised that the issues could relate to a nearby spring coming from The Croft . Clerk to ask for confirmation that the water is not chlorinated. Clerk to contact relevant allotment tenants following this confirmation. To note cobble work completed, thanks to T W Cox. Clerk to ask B Cardona to trim the small tree on West green.

65/16 Burial grounds. No report.

66/16 Footpaths/roads.

66.1 Benches. To look at on inspection of land.

66.2 Verges Station Rd and Moor Rd. Ongoing.

66.3 Street lighting/speeding/parking. Cllr Twigg had looked into three issues relating to Station Rd and around the bridge area/Longreave Lane: Station Rd – request to be classed as a precautionary gritting route , ‘ I am informed that this request cannot be supported as Station Road does not meet the criteria for inclusion on this network’. Longreave Lane – Parking issues, ‘ A request was made to see if the kerb line could be raised (bunded) on the approach to the junction. Unfortunately, due to budgetary constraints faced by the County Council, this was not possible. However, I have been informed that a further request has been made to see if there is funding available from this year’s budget’. Longreave bridge area – flooding, ‘I am informed that this location has now been included on the jetting list and drainage investigation will be carried out’.

66.4 Road in front of White Lion/School. Clerk reported that a letter had been sent once again to DCC re the area, attaching copies of letters for ease of reply. No reply received to date. No further parish time to be spent on this.

66.5 Asbestos drainpipe – Moor Rd. Clerk had sought information from DCC on removing small amounts of asbestos. To be bagged appropriately and taken to local tip.

66.6 Defibrillator. Clerk has arranged Community Heartbeat Trust to look at a second appropriate site in the village for a defib (8^th September), to site in the vicinity of the rec was discussed. Clerk looking into costs/details to install 999 phone, awaiting further information from CHT. Crispin plaque has been ordered for the kiosk.

Clerk to ask property adjacent kiosk to trim back hedge.

66.7 Public toilets. It was resolved for the PC to fund a ‘radar’ lock under the ‘radar scheme’ for the disabled toilet use in the village hall, cost up to £300 proposed by Cllr Thompson and seconded by Cllr Cox. VHMC to organise. Clerk to put an article in UTE, stating that organisations to contact the VHMC if they wish to have the disabled toilet open for their event.

67/16 Council Administration.

67.1 Land registration fields 6552 and 7340 Moor Rd; Access to recreation ground/gate – Spring Bank and Village Hall. Ongoing.

67.2 Tenancy agreement fields 6552 and 7340. Awaiting Bagshaws report on valuation and rental value for fields and ‘builders yard’.

67.3 Inspection of council owned land. Sunday 25^th September am.

68/16 Financial matters.

68.1     Bank reconciliation for 31 May 2016.

INCOME                       Memorial donation                     £1567.65
Bank int.                                   £2.12

EXPEND                                                                      NONE

UNPRESENTED           I Commissioner                         £35.00
S Stokes                                  £858.78
Aon                                          £901.58
H trophies                                 £24.00
T W Cox                                   £462.00

Closing balance on current account £1000.   Closing balance on deposit £49,662.22

68.2     Bank reconciliation for 31 June 2016.

INCOME                       MEMORIAL DONATION                       £50.00
INVESTMENTS                                    £31.63
BANK INT                                            £1.95

EXP                                                                                         £3,599.21

UNPRESENTED           H TROPHIES                                       £24.00
PLAYSAFETY                                       £100.80
WEST AND FOSTER                            £312.00
T W COX                                              £780.00

Closing balance on current account        £1000. Closing balance on deposit account            £46,146.59

68.3     To accept and approve payments made since the last meeting.
St Giles (church)                       Donation for light                       £600.00
Playsafety                                Rospa                                      £100.80
Information Commissioner         Data protection                         £35.00
Aon                                          V Hall insurance                        £741.85
West and Foster                       I audit                                       £312.00
T W Cox                                   Cobbles                                    £780.00
Hellison Trophies                      Plaque kiosk                             £24.00

Clerk to ask St Giles to acknowledge when light work is complete.

68.4     To accept and approve payments.

Sarah Stokes                          Admin                                      £743.20 (2 months)
Sarah Stokes                          Expenses                                £52.09
T W Cox                                  Mowing churchyard                 £1350.00
B Cardona                               Mow/strim/weed kill                £1445.00

The payments were proposed by Cllr Long and seconded by Cllr Thompson.

68.5     To note Annual return with Grant Thornton.

68.6     To note Clerk to send in VAT claim following payment of Killingleys.

68.7     To note funds for kitchen improvements agreed at last meeting.

To note Crispin walk 2016 looking at putting funding towards a village project.

69/16 Planning matters.

Planning consultations:

69.1 NP/DDD/0516/0422. 2 Spindle Cottage, Victoria Terrace. Erection of tool shed and greenhouse.

PC comments: No objections.

69.2 NP/DDD/0716/0631. Coach House, Main Street. Retrospective application for conversion of store to dining room and creation of kitchen store cupboard.  PC Comments: No objections.

69.3 NP/DDD/0716/0620. Church Lane Farm, Church Lane. Proposed conversion of barns to 2no. dwellings. PC comments: No objections.

69.4 NP/DDD/0716/0616. The Farm, Main Street. Erect new garage. PC comments: No objections. However would like to have seen a ‘street view’ of the proposed garage.

69.4 NP/DDD/0716/0640. The Farm, Main Street. Listed building consent – erect a new detached garage. PC Comments: no objections.

Appeal decisions:

69.5 APP/M9496/W/15/3049298. 1 The Cross. The development proposed is the conversion of stone outbuilding to open market dwelling. The appeal is dismissed.

69.6 APP/M9496/W/15/3136775. Thornbridge Hall, Ashford in the Water.  The development proposed is the erection of a lambing shed. The appeal is dismissed.

69.7 APP/M9496/W/16/3141649. Bleaklow Farm, Bramley Lane, Hassop. The development proposed is the demolition of farmhouse and erection of replacement dwellinghouse etc. The appeal is dismissed.

Clerk to contact PDNPA for the result of the Enforcement Officer’s visit to Small Mead, re fence.

70/16 Police matters. PCSO Phipps had sent a report of the following; road rage, trial bikes, fireworks, ASB, domestic incident, alarm sounding and abandoned call. There had also been a recent theft of horse equipment.

71/16 Clerks report.

• Put article in UTE re Community Speed Watch.
• Liaised with Severn Trent on water problem on Allotments.
• Liaised with Killingleys on installation and post installation queries.
• Sent letter to PDNPA re update on Small Mead fence.
• Sent letter re summer circuits, giving permission.
• Sent letter to Baslow and Longstone Junior Football Club re summer 2017.
• Requested Judith Twigg look into flooding problems towards bridge/Longreave Lane.
• Liaised with School on sports and rec.
• Verbal enquiry re Baslow netball and looking into using Longstone facilities when completed.
• Donation to church light sent.
• Arranged strimming in prep for open gardens and wrote to two properties re overhanging shrubbery.
• Wrote to allotment holder re bamboo.
• Reported on water problem update, joint allotment holders.
• Looked into asbestos removal, DCC.
• Sent annual return and accompanying documents to Grant Thornton.
• Sent letter to DCC re road in front of White Lion and School.
• Liaised with Bagshaws on valuation for land up Moor Rd.
• Liaised with B Cardona on grass cutting times on green and strimming around new trees.
• Arranged/Liaised with Blackrock re trustee’s verification documents.
• Ordered plaque for new bench.
• Looked into suitable plaques for Crispin plaque in kiosk.
• Looked into 999 installation.
• Sent Minor Maintenance form in.
• Arranged site visit with C Heartbeat Trust, to look at sites for defib number 2.

72/16   To report on any correspondence received and agree any actions arising.

• 26/05/16 Information Commissioner. Renewal due, data protection. Clerk actioned.
• 27/05/16 DDDC. Notice of poll stations/poll. Clerk displayed.
• 31/05/16 Blackrock. Interim dividend advice. Noted.
• 01/06/16 Resident. Coach House shower room and toilet extension.  Awaits further planning application.
• 01/06/16 Oldfield Design. Coach House, as above. As above.
• 01/06/16 The Pensions Regulator. Workplace pensions. No action required by Parish, have signed up for at this point. Staging date is 1 July 2017.
• 08/16/16 Longstone School. Tennis court. See equipment for years 11+.
• 13/06/16 Dalc. Circular  National Salary Award. Clerks salary in line with guide.
• 13/06/16 Resident. Ash tree and gate. See recreation ground.
• 13/06/16 Cllr Judith Twigg. Parking issues – Longreave Lane. See footpaths/roads.
• 13/06/16 Rospa. Safety inspection. See recreation ground.
• 14/16/16 Resident. Footpath strimming. Strimming actioned for open gardens.
• 14/06/16 Grant Thornton. Receipt of annual return. Noted.
• 16/06/16 Torr de Force. Summer circuits Recreation ground. Clerk replied, giving permission for dates, donation to PC.
• 16/06/16 PDNPA. Landscape protection wins the day at Backdale quarry. Clerk passed information to UTE. PDNPA report: ‘The former quarry at the eastern end of Longstone Edge, a prominent limestone ridge between Calver and Bakewell, has been permanently saved from mineral extraction. Following a public inquiry held in January this year, the Secretary of State for Communities and Local Government has upheld the Prohibition Order made by the PDNPA to prevent the quarrying of minerals or depositing mineral waste over an area of 138 hectares, including Backdale Quarry and nearby Wagers flat’.
• 16/06/16 Longstone School. Sports. See equipment for years 11+
• 17/06/16 Cllr Judith Twigg. Request for additional gritting. See footpaths and roads.
• 17/06/16 Longstone School. Line markings. Clerk replied.
• 20/06/16 Kilingley. New equipment and installation. See equipment for years 11+.
• 20/06/16 Aon. Renewal V H insurance. Noted.
• 21/06/16 Resident. Young Hawthorn trees on village green. Guards put around trees/B Cardona made aware of.
• 22/06/16 DDDC. District Council Area Community Forum.26th July 2016 ABC, Bakewell. Noted.
• 23/06/16. Severn Trent. Allotments. See village greens.
• 23/06/16 Dalc. Circular 10. Noted.
• 23/06/16 Cllr Judith Twigg. Flooding Longreave/ bridge area. See footpaths and roads.
• 24/06/16 PDNPA. Small Mead. See planning.
• 28/06/16 Severn Trent. Allotments. See village greens.
• 30/06/16 Dalc. Circular 12, Annual Executive and AGM. Noted.
• 30/06/16 Resident. Tenancy. Clerk replied no update at this point.
• 06/07/16 Clerks and Councils Direct. July 2016. Noted.
• 06/07/16 Dalc. Circular 11. Noted.

73/16 Late items of correspondence.

• 07/07/16 DDDC. Area Community Forum. ABC. 26^th July 2016, 7pm. Noted.
• 07/07/16 DCC. Temporary road closure. Mires Lane. 8^th August. Noted.
• 08/07/16 Blackrock. Referendum. Noted.
• 08/07/16 Aon. Village hall insurance renewal. Noted.
• 11/07/16 PCSO Phipps. Police report. See Police matters.
• 14/07/16 Dalc. Proposed closure of Newholme hospital.  Clerk to write to the relevant body against the closure of the hospital.
• 18/07/16 PDNPA. Planning policy meeting. 1 September at PDNPA. Clerk booked Cllr Briggs onto.
• 18/07/16 Longstone School. Thank you and future dates for use of the recreation ground.
• 18/07/16 PPPF. Parishes day. 24^th September. Noted.
• 18/07/16 Dalc. Circular 13.  Noted.
• 18/07/16 Killingleys. Re tennis court. See equipment for 11+.
• 19/07/16 Resident. Oak trees. Donation of little oak trees. PC resolved not to take this up due to number of trees on parish land.

The Clerk re-confirmed the booking of the fell race, using the rec on 2 September 2016.

It was resolved for the Clerk to ask B Cardona to do extra work on Hardrake Lane in preparation for the fell race, hacking back from the gate downwards, with the Clerk to go ahead up to an agreed sum, with all in favour.

74/16 Date of next meetings.

15^th September  2016             9^th November 2016                             11^th January 2017

The Chair closed the meeting at 9.34pm.

Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, DE45 1NN. Tel: 01629 640851  Email:parishcouncil@greatlongstone.net