Council Meeting – 18th August 2010
MINUTES OF THE PARISH COUNCIL MEETING ON
18th August, 2010
Present: Cllr S. Barton [Chairman], Cllr Mrs S Barton, Cllr. W. Long, Cllr Headington, Cllr P. Thompson, Cllr H. Wright , Cllr. G. Frankland. W. J. Derricott [Clerk], Cllr Twigg [Derbyshire County Council, and the UTE Editor
Public Comments
Cllr Twigg asked for clarification on the following matters:
(a) request for 20mph speed limit through the village;
(b) affordable housing;
(c) possible small scale funding within her gift provided the Council had a ‘Community Account’ which was separate to the Great Longstone Account.
The chair responded on items (a) and (b) above and thanked Cllr Twigg for bringing to the attention of the Parish Council the option to access Community Funding through Cllr Twigg.
In addition Cllr Twigg asked to be informed when the Annual Parish Meeting would take place in future years. The Clerk was asked to forward details each year.
The issue of access to Monsal Trail was raised and Cllr Twigg indicated that she would write to the Planning Authority to help broker a meeting between the Parish Council, the Planning Authority and the landowners.
Cllr Twigg also commented upon the closure of the post office in Bakewell.
Mrs Poulter raised the issue of the Black Harry Trail project and comment was made that there was no specific matter on this month’s agenda to discuss this matter. The Chair apologised for this and indicated that the matter would be discussed next month. The Clerk was asked to note this.
There was also comment that the discussion last month on this issue had not been recorded in the minutes. The Chair directed members and the public to the appropriate part of the minutes.
Cllr Mrs S. Barton and Cllr Godfrey Frankland also advised on the meeting that they had attended on behalf of the Council. There was little to add to what was already known.
Cllr Barton formally opened the meeting at 8.12pm
123/10 Apologies for Absence
Cllr Mason had reported his apologies. Apologies had also been received from Derbyshire Constabulary.
124/10 Minutes of the Meeting held on 21st July, 2010
Alteration was made to item 120 (a). It was noted in the minutes that Cllrs Mrs S Barton and Cllr G Frankland attended a meeting with the Peak Park Authority to discuss the Black Harry Trails project.
Changes were made to numbering 130/10 was changed to 121/10, and 131/10 was changed to 122/10.
With these changes the minutes were approved.
125/10 Declaration of Interests
Cllr H Wright declared an interest in item 11 and 12 (a).
126/10 Village Week 2010 – to review feedback and determine an outline plan for 2010 Village Day and Village Week
Cllr Thompson reported that he was generally happy with the outcome of the Village Week and that feedback from local residents had been positive. There was a discussion around the precept for next year and the ability to allocate resources.
It was noted that that there would be a fuller discussion at the planning stage for the precept but in principle Members were supportive of allocating resources subject to any new Council having the right to reconsider priorities when elected in May, 2011.
127/10 Village Developments
Items 5.1 to 5.3 Facilities for Teenagers; Playground Equipment; All Weather Sports Facility – Cllr Long reported. The application to the Peoples Millions had failed and there were no further matters to report.
Item 5.4 20mph Speed Limit – The clerk reported that he had emailed the contact twice and would again try to contact. Cllr Twigg had also indicated that she would chase up the officer for a reply.
Item 5.5 Affordable Housing – the Clerk reported the contact by email and that matters were progressing. There was discussion about who could occupy the houses should they be built. It was noted that there was some limited opportunity for persons residing outside the parish to access the housing.
Item 5.6 – The Clerk reported that he had asked for guidance on this issue and indicated that following the guidance it was his view that the Council were responsible for maintenance in accordance with the deeds only.
Item 5.7 – Registration of Council Owned Land – The Clerk reported that he had attended the training course in Wirksworth and that he was now in a position to proceed. There would be issues about any land where there was no deed but the advice given was to apply with what evidence was available and the Registry would then decide.
Item 5.8 Standing Orders – The Clerk reported that he had circulated a draft and that this draft should be read with the draft Financial Regulations and comments made at the next meeting so that both documents with amendments could then be approved.
There was then a Refreshment Break.
Following the break the Chair decided to change the order of the agenda.
128/10 Resignation of the Clerk
The Chair reported that the clerk had, due to the continuing ill health of his father, resigned his post and that this would be his last meeting.
It was agreed that an advertisement would be placed in the Peak Advertiser; Under the Edge and through the DALC network for a new clerk. The Clerk was asked to detail the form of words used by DALC for such vacancies.
Members would take steps to cover the post in the interim.
It was agreed that the Chair, Cllr Thompson, Cllr Headington and Cllr Mason would form the recruitment team.
129/10 Police Matters and Neighbourhood Watch
There were no matters reported.
130/10 School Matters
Cllr Long reported that the grant that had been available to the school to assist in Pupil safety and school access had now been withdrawn and the school would attempt to educate the parents to drive safely when close to the school.
131/10 Planning Matters
[a] Planning Application Number NP/DDD/0710/0743 Proposed extensions to dwelling – Church Croft, Church Lane, Great Longstone.
This matter was considered by members who raised no objection.
132/10 Financial Matters
(a) Members noted that bank account details were not yet to hand. The Clerk was asked to investigate whether the bank could forward monthly electronic statements.
(b) The following payments were approved:
[1] W.J. Derricott [Salary] £ 358.29 (cheque no. 001126)
[2] L. Williams £ 60.00 ( “ “ 001127)
[3] W. Hammond £ 36.18 ( “ “ 001128)
[4] H. Daniels [Audit Fee] £ 142.50 ( “ “ 001129)
(c) Members approved the annual financial return but Cllrs Headington and Frankland noted there concerns at not receiving formal accounts and asked that in future although not specified as a requirement by the auditor that the annual accounts be submitted in accordance with the Financial Regulations that would be approved at the September meeting.
The Clerk was asked to forward the financial statement he had prepared for the auditor to all members.
133/10 Date and Time of Next Meeting
Wednesday 15th September, 2010. The meeting will start at 7.30pm.
The Chair closed the meeting at 10.00pm and asked the Clerk to add all matters not discussed to the next meeting in September.
WILLIAM JOHN DERRICOTT
CLERK TO THE PARISH COUNCIL
