Council Meeting – 23rd September 2020

MINUTES OF THE PARISH COUNCIL MEETING HELD
ON 23^RD SPETEMBER 2020 AT 7PM
IN GREAT LONGSTONE VILLAGE HALL.

Present: Cllr Wendy Long (Chair), Cllr Rick Gooch, Cllr James Cox, Cllr John Shimwell, Sarah Stokes (Clerk) and UTE.

The Chair opened the meeting at 7.03pm.

Public comments: There were no public comments.

51/20 Apologies for absence from members. Apologies were received from Cllr J Twigg, Cllr D Cox and Cllr P Barrett.

52/20 Declarations of interest. There were no declarations from Cllrs. The Chair declared that the PC are holding the meeting in line with Dalc/Nalc guidelines, with cleaning/sanitising having taken place before/after meeting.

53/20 Minutes of the meeting held on 10^th June 2020. The minutes were proposed by Cllr Long and seconded by Cllr Gooch.

54/20 Coronavirus. The Clerk had received an update from Jenny Croft regarding community help. There had been no requests for the team of helpers for 5 -6 weeks, some of the helpers were now back at work. Jenny Croft happy to carry on, gain extra helpers as and when. PC to support this if need to re advertise. The Chair thanked Jenny for all her help, thanks also to Tom Dean for keeping the community Facebook and website Uptodate with coronavirus updates.

55/20 Recreation ground.

55.1 Playground. To note the toddler springer, safety surface work and painting/staining work carried out. It was noted that some of the benches on the rec may need slats or new benches, to look at on inspection. Clerk had chased the birds nest swing and work on jumbo lander climbing wall. Clerk to ask Joiner regarding the ridge of the jumbo lander, replacement. Clerk to carry out play area inspection due to Cllr Barrett’s absence. To note Rospa report to be discussed on the land inspection.

55.2 Equipment for years 11+. To note edging stone and court entrance work complete. Chair reported lots of positive comments on the work, court looking very smart now. The winder mechanism needs a new screw fitting. It was discussed that if the winder cannot be mended a new winder needs purchasing to enable the nets to be removed for multi sports. The JFC could use the court over the winter if the net is removed. Cllr Long to look at screw situation. Clerk to purchase new mechanism if problem cannot be sorted asap. Court resurfacing project is ongoing, delays on fundraising due to covid. Chair reported B Cardona had swept the court, which had improved the current surface. It was noted by the Clerk that the court is in better condition to that of Bakewell Town Councils court.

55.3 Cricket and Football. To note weed and feed carried out on football field and bench work complete (nr pavilion). Deep spiking to be carried out in autumn. It was resolved for sand to be put in each goal and a quote for turfing of the goals (to be carried out in spring). Clerk has received a fixture list for the JFC, noted. Clerk to add the strimming of the goal posts for 2021 to B Cardona’s contract as an extra.

Clerk to do tender list for 2021 football field maintenance.

55.4 Trees. It was proposed by Cllr Long to go ahead with the quote for a reduction and reshape on the tree near the bungalow, seconded by Cllr Shimwell. A resident has requested that the large tree behind The Meadows on the rec have some work carried out. Clerk has requested a quote for work on this, to circulate when received.

To note article gone in UTE on court.

56/20 Village green/village hall/fields.

56.1 Noticeboard. Ongoing.

56.2 West green path work to commence late autumn, when path being used less.

56.3 Cherry tree removal. Tree being removed in October. New tree options were discussed, PDNPA suggested a lime. In line with requests from parishioners it was resolved to go for another cherry of a suitable type and size (not too small). Clerk to look at price for purchase/plant of new cherry tree, details to be circulated to Chair.

56.4 New xmas tree’s lights and bulbs. No xmas tree’s lights to be purchased this year as less trees due to removal.

57/20 Burial grounds. No report.

58/60 Footpaths and roads.

58.1 Speeding/school signage, update. The lollipop signs are now in situe; however, it was resolved for the Clerk to ask School to take in/put out each day. Cllr Gooch reported on incidents in the village with school children and cars. It was proposed that the parents do a petition for flashing signs and 20 mile an hour zones coming into the village and near school. This then to be passed to DCC. To note awaiting new school signs and ‘Great Longstone’ sign when entering village. It was noted that cars are coming at speed into the village/however using speed guns not the solution. Clerk suggested PC fund (Sestion137) any new signage asked for following petition, if funds not available within DCC.

58.2 Parking issues near Mires area. It was noted that during some building work there were more obstructions on that stretch. Matters improved recently. It was also noted that due to home working more cars are in the village.

58.3 Streetlighting. Reported that the light on Furnall Ave is now LED. Electricity issues were reported, power cuts.

58.4 Longreave Lane and flood issues. Clerk reported that work on Longreave Lane now has a job number with DCC (Cllr Twigg). To monitor flood areas.

58.5 Footpath signs. To note new signs on Hardrake Lane and Beggarway Lane.

Awaiting Sunnybank resurfacing by DCC. Hole filling Cherpit Lane, Cllr Shimwell reported that they had filled some of the holes to enable the tractor to be able to move along the track. Clerk reported that the track is very uneven, big holes.

59/20 Council Administration.

59.1 Land registration. Clerk gathered documents in order to pass to Solicitor for land registration of the fields/track and along with the builder’s yard as in the same location. It was proposed by Cllr Long for the Clerk to go ahead with this, seconded by Cllr Gooch.

59.2 Community Facebook and website. Clerk reported that Tom Dean may be relocating, therefore may need to look for a replacement to manage both the Facebook and website. Clerk to liaise with Tom Dean on this matter and advertise if required.

59.3 Date for inspection of Council owned land. Sunday 4^th October 2020 at 10am, starting up Moor Rd. Clerk to send reminder to Cllrs.

60/20 Financial matters.

60.1 Bank reconciliation for 31 June 2020.

INCOME – Bank int £0.29

EXP- £2086.70

UNPRESENTED £90 (Signature branding)

Current a/c £1000 Deposit a/c £31,768.14

60.2 Bank reconciliation for 31 July 2020.

INCOME – Bank int £0.25
Div. £31.63

EXP- £4087.02

UNPRESENTED £40 (ICO)

Current a/c £1000 Deposit a/c £27,713.00

60.3 Bank reconciliation for 31 August 2020.

INCOME – Bank int £0.21

EXP – NONE

UNPRESENTED £40 (ICO)
£420 (Allen West and foster)
£2670 (Cox’s)

Current a/c £1000 Deposit a/c £27,713.21

60.4 Quarterly statement April 2020 – June 2020.

INCOME
Rent                      £112.83
Div.                       £31.63
Bank int               £8.72
Precept                £17,445.00

EXP
Admin                   £2500.05
Burial                    £350
S137                     £200
Rec                       £181.20
Greens                 £2065
V hall                    £694.42

60.5 To accept and approve payments made since the last meeting.

Allied Westminster          VH insurance                     £694.42
B Cardona                          Mowing/main.                  £2065.00
D Robins                             football maintenance      £188.00
W Brindley                         church mowing                 £200.00
T W Cox                              rec maint.                          £849.60
Signature Branding          sign                                      £90                       (replacement for lost cheque)
Allen West and Foster    Audit                                    £420.00
T W Cox                              court edging                      £1176.00
TW Cox                               court entrance                  £540.00
T W Cox                              paint/stain                         £954.00

60.6 To accept and approve payments.

Sarah Stokes       Admin                                  £1219.20 (3 months)
Sarah Stokes       Exp                                       £112.21
GLCC                    defib elec.                          £25
UTE                       Annual donation              £150
SP Pest Control Mole catching                   £60
CHT                       Annual support                 £151.20
W Brindley          church mow                      £250
W Brindley          church mow                      £200

The payments were proposed by Cllr Long and seconded by Cllr Gooch.

60.7 To approve ordering of salt for PC bins. (Clerk to check other DCC bins). Clerk has rates for grit/ploughing for winter 2020 from local contractor. Clerk to remind DCC of salt on Moor rd. and check all bins.

60.8 To approve ordering xmas tree and remembrance wreath. It was resolved for the Clerk to order an 18ft tree, Clerk looking into same supplier as last year. Clerk to arrange wreath ordering, it was noted if there would be a service. Cllr Gooch and Long volunteered to put the poppy’s up on lampposts, Clerk to purchase cable ties.

60.9. Precept. It was proposed by Cllr Long to increase the precept by 3% for 2021/2022 financial year, this being the same increase as the previous year.

To note donation of £750 from LL Parish Meeting towards edging stone work. Clerk sent a thank you to Little Longstone.

60.7 External audit. Clerk has sent the audit information, noted to have been received by PFK.

61/20 Planning matters.

61.1 Planning application. Former Builders yard, Main Street. NP/DDD/0720/0682. Proposed change of use of former builder’s yard buildings and associated works to create a single dwelling.

Parish Council comments: No objections to the application for residential use only, however there are highways concerns for vehicle access.

Note correspondence regarding this application from Land agent, explanation sent from PC. The two key points above being sent to PDNPA.

61.2 Planning application. Listed building consent. The Manor House, Main Street. NP/DDD/0720/0682. Lowering and adaption of garden walls to the west of the grade ll listed Manor House.