Council Meeting – 9th December 2020

MINUTES OF THE PARISH COUNCIL MEETING
HELD ON 9^TH DECEMBER 2020 AT 7PM,
VIA ZOOM

PRESENT: Cllr Wendy Long (Chair), Cllr Rick Gooch (Vice Chair), Cllr Phil Barrett and Sarah Stokes (Clerk).

The Chair opened the meeting at 7.04 pm.

Public comments: There were no public comments.

67/20 Apologies for absence from members. There were no apologies.

68/20 Declarations of interest. There were no declarations of interest.

69/20 Minutes of the meeting held on 23^rd September 2020. The minutes were proposed by Cllr Long, seconded by Cllr Gooch.

70/20 Coronavirus.  Clerk reported putting new signs up regarding community help. Noted as a few tested positive in the community. Cllr Gooch reported a 6-month vaccination process ahead of us.

To note parish inspection carried out on October 4^th 2020 (Cllrs Long, J Cox, D Cox, Shimwell and Clerk), areas for action highlighted within the agenda under relevant sections.

71/20 Recreation ground.

71.1 Playground. To report on bird’s nest swing and jumbolader- Clerk reported no progress on this matter, awaiting reply from Contractor (possible furlough). To discuss quote following inspection for; Burma bridge, turf near climbing frame, turf goal mouth, stain and replace door on storage box and reset bench press – it was proposed by Cllr Long and seconded by Cllr Barrett to go ahead with the work. Clerk to action.

To note climber surface power washed and other safety surfaces sprayed for moss.

To note Clerk to do painting/staining list for 2021 for equipment and benches (including village benches).

71.2 Equipment for years 11+. Update on new winder for tennis post. Clerk purchased items for PC. Cllr Barrett will be looking at fixing, using the new equipment. To note further items may be needed/ possible new net. Court resurfacing project – no progress due to covid.

See under playground for quote work.

71.3 Cricket and Football.

71.3.1 Awaiting autumn deep spike. To note contractor now put sand in goal mouths.

71.3.2 Tenders for football field maintenance 2021. Tenders were received, it was proposed by Cllr Gooch to go with the quote for the experienced football field contractor the PC currently use, seconded by Cllr Long. Clerk to action.

See under playground for quote work.

71.4 Trees. Clerk reported awaiting a date for the tree work/ along with a quote for 1 of the trees.

72/20 Village green/village hall/fields.

72.1 Noticeboard – Clerk reported the noticeboard has been produced, awaiting the stands/fine weather to install.

72.2 Cherry tree – To note removal of cherry tree. It was resolved for the Clerk to chase the new cherry tree with the tree surgeon, concern over planting times and watering. To ask the tree surgeon to also take a look at the adjacent tree to that just removed.

72.3 Remembrance/wreath laying – Following a number of changes in law due to covid, the Chair reported that the wreath laying had a good socially distanced turn out (to note GLPC displayed a Qcode to use and social distancing posters/cones).

72.4 Xmas tree/lights/Carols 2020. Clerk to send thanks to all involved in the Xmas tree and lights on the tree. A notice has been displayed in UTE regarding this year’s cancelled Christmas eve carol service around the tree, Clerk also to put poster up. This being a joint decision with St Giles. Responsibilities for the carol event in future years to be discussed at the next meeting, following a letter from St Giles. It was noted by the PC that St Giles had organised hi vis ‘traffic co Ordinator’ for each year and in years past donkeys etc. With the PC organising the village tree. It was proposed by the Chair to purchase 5 xmas light strings for the ‘trees’, seconded by Cllr Barrett. Clerk to action.

72.5 Bench. It was proposed by Cllr Long to purchase the recycled plastic bench@ £419.33 Inc. vat (same as on village green) for West Green, this being to replace one of the benches, seconded by Cllr Barrett.

72.6 Village hall. The Chair reported water problems at the VH since the issue with water on Church Lane, problem now rectified. To note VHMC to action the boiler service. VHMC also been made aware of further water work in January 2021.

73/20 Burial grounds. Clerk reported a letter from St Giles Church warden regarding a number of maintenance issues. Clerk highlighted that it is DDDC whom is responsible for these matters. Resolved for the Clerk to reply informing them of the DDDC contact person/ any help the PC can give with this. To review when Church have gone down this route.

74/20 Footpaths and roads.

74.1 Speeding/school signage, update. Clerk reported no progress on the new DCC school signs. Cllr Gooch reported on changes in School. Noted school lollipop signs taken in by school/ staffing issues.

74.2 Streetlighting. Clerk had reported faulty light on Furnall Ave. Chair highlighted a water issue on Glebe Ave/Station Rd, Clerk to report. Clerk to ask Cllr Twigg to look into the relocation of ‘The Willows’ streetlight. The Chair reported on the street sign In the Thornbridge area, this being rotten on the base, Clerk had reported.

Awaiting Sunnybank resurfacing by DCC; hole filling Cherpit, by DCC; reply from P Park on tarmac Longstone Edge and work by DCC on Longreave Lane (gap on edge of rd./floods).

75/20 Council Administration.

75.1 Land registration. Fields/track/builders yard. Clerk to send documentation to Solicitor early 2021.

75.2 To approve Financial regulations, standing orders, document retention policy and code of conduct. It was proposed by Cllr Long and seconded by Cllr Gooch for no changes, Clerk to amend the dates only.

75.3 Community Facebook and website. Thanks once again go to Tom Dean for keeping both UpToDate. Plans for Becky Stokes (subject to permanent work) to take over when Tom relocates.

76/20 Financial matters.

76.1     Bank reconciliation for 31 September 2020.

INCOME               £10        rent
£0.24     bank int

EXP                       £4421.41

UNPRESENTED   £40 ICO

Current a/c £1000   Deposit a/c £24052.04

76.2     Bank reconciliation for 31 October 2020.

INCOME               £31.63 DIV
£0.19     BANK INT

EXP                       £986.20

UNPRESENTED   £40 ICO, £240 PKF, £25 B LEGION, £2600 GLCC, £2073 B CARDONA

Current a/c £1000 Deposit a/c £23097.06

76.3     Bank reconciliation for 31 November 2020.

INCOME               £139.15               RENT
£3186.00             REIMBURSABLES
£0.19                    BANK INT

EXP                       £2766.85

UNPRESENTED   £25 B LEGION, £2600 GLCC, £250 W BRINDLEY

Current a/c £1000 Deposit a/c £23,593.78

76.4     Quarterly statement July – September 2020.

INCOME
Div.                       £31.63
Bank Int               £70.00
Rent                      £10.00
Donation              £750.00

EXP
Rec                       £3797.60
Burial                    £650
Admin                   £1639.20
S137                     £326.20
Greens                 £60

76.5     To accept and approve payments made since the last meeting.

 W Brindley (mow burial)                               £150
PKF (audit)                                                        £240
B Legion (poppy appeal)                               £25
GL Cricket Club (mow rec)                            £2600
B Cardona (mow/main.)                                £2073
W Brindley (mow burial)                               £250
CHT (defib annual – phone)                         £62.40
S Stokes (tennis post equip)                         £185.45
T W Cox (goal work)                                       £210.00
T W Cox (padlocks)                                         £58.40 (For Builders yard Moor Rd)
T W Cox (West green path)                          £900

76.6     To accept and approve payments.

S Stokes (Admin)                                             £1248 (3 months)
N & G Tomlinson (tree work)                       £430
S Stokes (exp)                                                  £245.79 (includes small admin fee missed off figure above)

The payments were proposed by Cllr Long and seconded by Cllr Gooch.

76.7     External audit. To note receipt of notice of conclusion of audit for 2019/2020, with no matters to attend to. Clerk displayed/ on line notice of conclusion.

To note Clerk to send precept figure in to DDDC (awaiting form) – approved at last meeting.

To note allotment rent requests sent out. Clerk reported all funds in.

To note Clerk sent in reimbursable expenditure forms (all funds in) and VAT for (awaiting funds).

To note grant of £400 received from the local projects fund towards the new noticeboard.

77/20 Planning matters.

PLANNING APPLICATIONS

77.1       Planning application. Standhill Cottage, Spring Bank. NP/DDD/1020/1015. Proposed two storey extension to dwelling.

PC COMMENTS: No objections. To note that Spring Bank lane leading to the recreation ground gate, is not to be used for parking at any time.

77.2 Planning application. The Willows, The Mires. NP/DDD/1120/1056. Single storey extension to rear of property.

It was resolved for the Clerk to ask once again for the dimensions for the planning application from PDNPA and to hold an extra ordinary meeting of the PC when the dimensions arrive, possible extension required from PDNPA. Clerk to act on.

77.3 Planning application. Green island, Longreave Lane, Rowland. NP/DDD/1120/1104. Proposed replacement garage workshop and bike store.

PC COMMENTS: No objections.

PLANNING DECISION NOTICES

77.4.      Planning decision notice. York Cottage, Main St. NP/DDD/0820/0741. Single storey extension to dwelling. GRANTED.

77.5       Planning decision notice. Land formally Bleaklow Farm, Hassop. NP/DDD/0820/0785. Retrospective application for vehicular access track. GRANTED.

77.6       Planning decision notice. Land formally Bleaklow Farm, Hassop. NP/DDD/0520/0404. Change of use of approved stable buildings to 4 No. bedroom suites, an M&E room and a domestic store. GRANTED.

77.7       Listed building planning decision notice. The Manor House. NP/DDD/0720/0666. Lowering and adaption of garden walls to the west of the grade 11 listed Manor House.  GRANTED.

77.8       Planning decision notice. Former Builders yard. NP/DDD/0720/0682. Proposed change of use of former builder’s yard buildings and associated works to create a single dwelling. GRANTED.

77.9       Planning decision notice. Underedge Farm. NP/DDD/0720/0601. Alterations and extension of existing farm house. GRANTED.

78/20   Police report.  PCSO sent in a report ‘Not aware of any crimes in past 30 days in Great Longstone’.

79/20   Clerks report. Put more Covid19 notices up; Chased work on birds nest swing; liaised with joiner on jumbo lander; notes/report on parish inspection; requested work/quotes following inspection;  ordered tennis equipment/liaised on matter; liaised on deep spiking on rec; tender list/advert for football maintenance; liaised on tree work;  price for a new bench; asked school regarding lollipop signs; worked on land registration; site visit to look at xmas tree; put relevant audit information up post audit; checked grit bins; remembrance and covid requirements, looking at changing laws and Qcode displayed; rent requests/changes on allotments – new tenancy’s; sent in two reimbursable expenditure forms and vat claim; grant form for local projects fund completed.

80/20   To report any items of correspondence and agree any actions arising.

• 24/09/20 PDNPA. Parish Magazine questions. Clerk passed to UTE.
• 29/09/20 DCC. Poppies on streetlighting columns. Clerk sent reply.
• 30/09/20 St Giles. Community carol singing xmas eve – v green. Numerous emails.
• 30/09/20 St Giles. Remembrance. Numerous emails.
• 01/10/20 DDDC. Test and trace support payments. Noted.
• 01/10/20 Kualo. Domain data. Noted.
• 01/10/20 Dalc. Derbyshire Community Health Services NHS Foundation Trust elections of Governors. Noted.
• 02/10/20 Cllr Gamble. Local projects fund. See finance.
• 03/10/20 Dalc. October newsletter. Noted.
• 03/10/20 Tom Dean. Facebook/website. Various emails.
• 03/10/20 UTE. Thank you for donation. Noted.
• 05/10/20 Resident. Vans on Longstone Edge. Numerous emails. Chair replied. Noted that Chair had responded.
• 07/10/20 PDNPA. Photos for parish statement. Sent to PDNPA.
• 07/10/20 Blackrock. Integration and investment decisions. Noted.
• 08/10/20 UTE. Dog fouling. Noted.
• 09/10/20 Kualo. Email issues. Noted.
• 09/10/20 PDNPA. Listening to young people in the PDNPA. Noted.
• 10/10/20 Contractor. Noticeboard update. See village greens.
• 12/10/20 DDDC. Chris Laver Democratic and Electoral Services Manager retiring. Noted.
• 13/10/20 DCC. Local projects fund. See finance.
• 26/10/20 PDNPA Rob Kenning. Longstone edge changes. The Chair reported positive reports of Rob the ranger. Clerk reported Rob is keeping the PC well informed.
• 27/10/20 RBS. Account changes/terms. Noted.
• 27/10/20 DCC. Test and trace. Clerk put posters up.
• 03/11/20 Dalc. Updated guidance on Remembrance events. See remembrance.
• 03/11/20 Dalc. November newsletter. Noted.
• 04/11/20 Blackrock. Quarterly valuation. Noted.
• 04/11/20 Clerks and Councils direct. November 2020. Noted.
• 04/11/20 Cllr Twigg. Short term closure of Station Rd 7 – 11th December 2020. Clerk requested more details on access.
• 05/11/20 Resident. Camping at Wardlow. To monitor situation next summer.
• 07/11/20 Contractor. Deep spiking football field. See football.
• 07/11/20 Resident. Tidying war memorial. Noted.
• 09/11/20 DCC. Applying for your child’s infant/primary school place 2021/22. Clerk displayed.
• 09/11/20 PCC. Church update for website. Sent for website.
• 09/11/20 Baxi. VH boiler service reminder. Clerk passed to VHMC.
• 16/11/20 DDDC. Reimbursable expenditure. See finance.
• 17/11/20 Harrod Sport. Missing tennis post parts. See rec.
• 17/11/20 ICO. Certificate. For renewal 7 July 2021. Noted.
• 19/11/20 UTE. Hulleys of Baslow erratic Services. Clerk wrote to Hulleys Noted no reply, Covid issues with staffing possible reason.
• 25/11/20 DCC. Great Longstone Primary School for use of playing field. Clerk looking into documentation relating to 1984 agreement. Chair reported copy of letter regarding the change in rental. Clerk to progress this matter.
• 26/11/20 DCC. Reminder of snow warden scheme. Noted.
• 26/11/20 Cllr Gamble. Covid support grants. Numerous emails on this.
• 28/11/20 PCSO Boswell. Police report. See police.
• 30/11/20 St Giles. Community website. Sent for website.
• 01/12/20 DCC. Highways hub. Moor Rd and debris/drains. Noted.
• 02/12/20 St Giles. Repairs/maintenance. See burial grounds.
• Numerous emails regarding the allotments.

81/20 Late items of correspondence.

• 03/12/20 Cllr Twigg. Road closure Station Rd. Noted.
• 03/12/20 VHMC. Boiler and water issue. See VH.
• 07/12/20 Cllr Twigg. Road closure – Church Lane, water issue 14 -18 January 2020. Noted.
• 08/12/20 DDDC. Xmas waste and recycling. Clerk displaying/to put in website.

82/20 Date of next meeting. Extraordinary meeting to be held to discuss The Willows application. Meetings: March 10^th 2021 and May 12^th 2021 (Annual)

The meeting was closed at 8.30pm.