Council Meeting – 10th June 2020

MINUTES OF THE ANNUAL PARISH COUNCIL MEETING
HELD ON 10^TH JUNE 2020
at 7.30PM VIA ZOOM

Present: Cllr Wendy Long (Chair), Cllr Rick Gooch, Cllr James Cox, Cllr Phil Barrett and Sarah Stokes (Clerk).

The Chair opened the meeting at 7.40pm.

There was no public comments session due government restrictions/covid.

32/20 Apologies for absence from members. Apologies were received from Cllrs Dan Cox and John Shimwell.

33/20 Declarations of interest. There were no declarations of interest.

34/20 Minutes of the meeting held on 18^th March 2020. The minutes were proposed by Cllr J Cox and Cllr P Barrett.

35/20 Election of Chair. Cllr P Barrett proposed Cllr W Long as Chair, seconded by Cllr J Cox.

36/20 Election of Vice Chair. Cllr W Long proposed Cllr R Gooch as Vice Chair, seconded by Cllr J Cox.

37/20 Declaration of acceptance of Office. The Clerk had distributed relevant forms to Cllrs, Clerk to update DDDC/website when forms returned.

38/20 Coronavirus and community help. The Chair thanked all those helping in the community, in particular Jenny Croft for Community help and Tom Dean for keeping the new website updated.

39/20 Recreation ground.

39.1 Playground. Delays on toddler springer, safety surface and staining benches due to covid, contractor hoping to progress soon. The annual Rospa inspection had been carried out, with the document circulated to Cllrs. Clerk asked for quote for ropes on climbing wall (jumbo lander tower) and ridge of tower. To note birds nest swing ropes ordered. Cllrs to go through Rospa report on PC annual inspection in autumn.

39.2 Equipment for years 11+.  Delays on edging stones and court entrance/grass work due to covid, contractor hoping to progress soon. Court resurfacing project and fundraising  ongoing/next year. It was noted residents are using the court now it has re-opened.

Signs and tape were attached to the above regarding covid. Noted the wind keeps forcing tape off.

39.3 Cricket and football. Delays on deep spiking/weed and feed on football field due to covid. Clerk to re contact for an update from contractor. Clerk  met with joiner to look at slats on bench nr pavilion, all slats now need replacing. Work on slats to ahead.

39.4 Tree. Clerk reported that a tree is hanging over/overbearing into bungalow garden adjacent rec. It was resolved for Clerk to gain a quote for the work.

To note article to go in UTE when court remedial work complete.

To note tenders for football field maintenance for 2021 (autumn).

40/20 Village green/village hall/fields.

 40.1 Noticeboard near school. Clerk met joiner to discuss. Now going ahead, as per Cllrs previous approval.

40.2 West Green path. Delays on path work due to covid, to be carried out later in year.

40.3 Cherry tree. The tree nearest the post-box on the long green is not looking healthy. Clerk to consult tree surgeon. It was noted that if a replacement is required a larger tree should be sought, not a sapling, possible native cherry. It was noted that’s cherry’s are prone to disease.

40.4 Xmas tree lights. It was proposed by Cllr Long to purchase two strings and bulbs for the tree/s lights. Cllr P Barrett now to coordinate tree/s lights, with the PC being responsible for the lights.

41/20 Burial grounds. Dogs running loose/poo was discussed. With the PCC now having put an article in UTE/ highlighted dog notices.

42/20 Footpaths and roads.

42.1 School Council and DCC (Speeding update). Clerk reported that the stand-up lollipop signs have now been delivered and passed on to school. The signs are for school to put out not the PC. DCC have communicated they will change the school road signage and place name sign, with a delay due to covid.

42.2 Streetlighting. No update.

42.3 Longreave Lane and flood issues. Cllr Judith Twigg has reported that a job number has been given for the work at the bottom of Longreave Lane/ near bridge.

Clerk has reported the trees overhanging into the road leading to Skew bridge to DCC, whereby buses are going on the other side of road to avoid it.

To note Sunnybank surface awaiting work by DCC, awaiting resurfacing work DCC Cherpit Lane, awaiting footpath signs Hardrake/Beggarway and P Park tarmac on Longstone Edge.

43/20 Council Administration.

43.1 Land registration. Ongoing.

43.2 Community Facebook and website. The Great Longstone Facebook and village website are now up and running, thank you to Tom Dean for all his efforts with this, getting it up and running quickly when lockdown began. Covid matters being put on these.

43.3 GDPR. Clerk to remove from next agenda.

43.4 Inspection of Council owned land. Date to be set for September/October.

44/20 Financial matters.

44.1 Bank reconciliation for 31 March 2020.

INCOME
Rents                    £411.49
Vat refund           £3317.13
Bank int               £3.80

EXPEN                  £17,749.20

Unpresented       £90 Signature branding, Toilets £750, W Brindley £50

Current a/c £1000            Deposit a/c £19,308.52

44.2     Bank reconciliation for 31 April 2020.

INCOME
Rents                    £112.83
Dividend              £31.63
Bank int               £2.97
Precept                £17,445.00

EXPEN                  £1989.86

Unpresented       toilets £750, Dalc £100, W Brindley £200, S Branding £90

Current a/c £1000            Deposit £34,899.09

44.3     Bank reconciliation for 31 May 2020.

INCOME
Bank int               £5.46

EXP                       £1050.00

Unpresented       Signature branding           £90

Current a/c £1000           Deposit a/c £33,854.55

44.4 Quarterly statement January 2020 – March 2020

INCOME
Rent                      £448.33
Investments        £91
Bank int               £10.95
Vat                        £3317.13

EXP
Admin                   £2112.98
S137                     £1041.54
Rec                       £17,839.20
Burial                    £50

44.5 To accept and approve payments made since last meeting.

CIC Monsal Head toilets                               £750.00
W Brindley          Mow                                    £50
BHIB                     Insurance                            £855.41
Dalc                      Training                               £100 (replacement for 2 lost cheques)
W Brindley          Mow                                    £150

44.6 To accept and approve payments.

Sarah Stokes       Admin                                  £1219.20 (3 months)
Sarah Stokes       Exp                                       £70.44
Bakewell and E Community Transp.           £200 (Holmemeal Funds)
Dalc                      Subscription.                      £215.86
Information Comm. Data prot                     £40.00
W Brindley          Mowing                               £200.00
Playsafety Ltd     Rospa inspection              £181.20

The payments were proposed by Cllr Long and seconded by Cllr J Cox.

To note the accounts for 2019/2020 were distributed to the Cllrs prior to the meeting

44.7 To approve Annual Governance statement for Audit 2019/2020. The Annual Governance statement was proposed by Cllr Long and seconded by Cllr Barrett.

44.8 To approve Accounting statements for Audit 2019/2020. The Accounting statement was proposed by Cllr Long and seconded by Cllr Barrett.

Chair and Clerk to sign/date and send to auditor.

45/20   Planning matters.

45.1 Appeal decision. Land formally Bleaklow Farm, Bramley Lane, Hassop. Appeal ref: APP/M9496/W/19/3238015. The appeal is dismissed.

45.2     Appeal decision. Land formally BleakLow Farm, Bramley Lane, Hassop. Appeal ref: APP/M9496/W/19/3238013. This appeal is allowed, and planning permission is granted for change of use of agricultural barn to 3 No letting rooms.

45.3     Planning application. Underedge Farm, Beggarway Lane, Great Longstone. NP/DDD/0320/0212. Alterations and extension of existing farmhouse.

Parish Council comments sent in: No objections.

45.4     Planning application. Bleaklow Farm, Bramley Lane, Hassop. NP/DDD/0520/0404. Change of approved stable buildings to 4. No bedroom suites, and M & E room and domestic store.

PC comments: No objections.

Clerk to write to Rowland PM regarding above decision based on planning consideration list.

46/20.  Police report. Report received stated no incidents in the village, a few covid related early in the pandemic.

47/20   Clerks report. Carried out all activities related to Coronavirus, posters up, liaising on getting website/Facebook up and running/ community help etc; chased toddler springer and safety surface. Contacted contractor about going ahead with bench staining. Chased edging work and ruts on rec. Chased deep spiking/weed and feed on rec. Chased bench slat work and noticeboard (school). Chased work on West Green path. Contacted P Thompson about xmas lights. Sent an email to Cllr Twigg about Longreave Lane gaps at side of road. Cheque given to Monsal Head Community Interest Group. Work on land registration. Date changes made to risk register etc. Extensive work on accounts/documents for internal and external audit/ visit to Accountant. Emails on shooting on Longstone edge etc.

48/20   To report any correspondence received and agree any actions arising.

• 19/03/20 Dalc. March newsletter. Noted.
• 19/03/20 J Croft. Community help scheme. Numerous emails on this matter/ advertising etc. See community help.
• 19/03/20 Kualo. Transfer to new community website. See Admin.
• 19/03/20 T Dean. Transfer to new community website. Numerous emails on this matter. See Admin.
• 19/03/20 Cllr C Gamble. Business help for coronavirus. Numerous covid 19 emails. Clerk passed to website.
• 23/03/20 Longstone CE School. Lollipop signs. See roads.
• 24/03/20 B Cardona. Grass cutting and coronavirus. Noted.
• 24/03/20 Resident. Volunteering to collect prescriptions. Clerk passed to J Croft.
• 25/03/20 W Brindley. Grass cutting and coronavirus. Noted.
• 27/03/20 DCC. Community news/Community response unit. Noted.
• 30/03/20 P Playgrounds. Rope for swing. See playgrounds.
• 30/03/20 PDNPA. Planning bulletin 31. Covid service update. Noted
• 03/04/20 Dalc. Legislation to hold virtual meetings. Noted.
• 04/04/20 Dalc. Newsletter April 2020. Noted.
• 04/04/20 Community Heartbeat Trust.  Defib maintenance. New electrodes.
• 06/04/20 Resident. Longstone Edge Access area. See below.
• 06/04/20 DCC. Copies of cultivation licences for Station Rd and Grisedale Rd West. Noted.
• 15/04/20 Resident. Virtual open gardens. A number of emails on this matter. Clerk liaised with T Dean regarding the community website/form.
• 16/04/20 HMRC. Employees tax code. Filed in a/cs file.
• 17/04/20 Dalc. Chairs zoom meeting. Noted.
• 20/04/20 Rowland Parish meeting. Shooting on Longstone edge. Clerk had emailed PDNPA on shooting matter, PDNPA looking into. Clerk to chase PDNPA on matter.
• 20/04/20 DDDC. Precept. See finance.
• 20/04/20 PDNPA. National Park ranger patrols and rights of way update. Noted.
• 20/04/20 UTE. Distribution of UTE during coronavirus. Noted.
• 20/04/20 Dalc. Governance and Accountability March 2020. Noted.
• 20/04/20 Dalc. Meeting notes from zoom meeting. Noted.
• 20/04/20 Rospa. Notification of play area inspection in May. See playground.
• 21/04/20 ICO. Change of email confirmation. Noted.
• 21/04/20 Cllr J Twigg. Work to Longreave Lane, drainage issues. See roads.
• 22/04/20 PPPF. Use of public footpaths. Clerk fixed signage to gates – coronavirus and replied regarding Cllrs response (not to close footpaths).
• 22/04/20 Cllr J Twigg. Road Closure – tree work, Hassop road, 28th April t0 17th May 2020. Noted.
• 24/04/20 PKF. External audit reporting. Numerous items on this matter. See finance.
• 27/04/20 Allied Westminster. Covid and insurance. Noted.
• 29/04/20 DCC. Road signs and marking – speeding. See roads.
• 05/05/20 Clerks and Councils direct. May 2020. Noted.
• 07/05/20 Blackrock. Holmemeal charity update. Noted.
• 10/05/20 S Headington. Draft A/cs for Holmemeal Charity March 2020. See finance.
• 15/05/20 J Mixon. Plaque. Awaiting fixing.
• 20/05/20 Chief Superintendent Barnett. Policing during covid. Noted.
• 20/05/20 PCC. Dog signs in cemetery. Contacted PCC. See burial grounds.
• 25/05/20 PDNPA. Parishes bulletin 34. Noted.
• 02/06/20 Playsafety. Rospa report. See rec.
• 02/06/20 Dalc June newsletter. Noted.

49/20 Items of late correspondence.

• 05/06/20 My Hill Cycling. Cycling Hill Climb 5^th August 2020. Clerk had passed on details requested. To reply with no objections from the PC.
• 07/06/20 JFC. Football training in groups of 6. Clerk replied no objections from PC.

50/20 Date of next meeting. July meeting cancelled. September meeting, date to be confirmed.

Planning on holding Annual Parish Meeting prior to September meeting (await covid guidance on this).

The meeting closed at 8.35pm