Council meeting – 9th November 2022
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON WEDNESDAY 9TH NOVEMBER 2022
IN GREAT LONGSTONE VILLAGE HALL
Present: Cllr Wendy Long (Chair), Cllr Simon Headington (Vice Chair), Cllr David Cadenhead, Cllr Caroline Briggs, Cllr Jane Rigby, Cllr James Cox, Cllr Phil Barrett, District Cllr Clare Gamble and Sarah Stokes (Parish Clerk).
The Chair opened the meeting at 7pm.
Public comments – there were no public comments.
83/22 Apologies for absence. There were no apologies.
District Cllr Gamble joined the meeting at 7.03pm
84/22 Declarations of interest. Cllr Long and Cllr Cox declared at interest in item 4.1, due to work.
85/22 Minutes of the meeting held on 28th September 2022.The minutes were proposed by Cllr Long and seconded by Cllr Cadenhead.
86/22 Recreation ground.
86.1 Playground. Clerk/Chair went through the grants received, grants applied for/applying for and quotes for works. Noted receipt of Lottery grant and DDDC Local projects grant to date. It was proposed by Cllr Headington to go ahead with the two quotes for the repairs of the bird’s nest swing and toddler swing, the boot feet and resin cross bar work, seconded by Cllr Cadenhead with all in favour, using the funds from the two grants received to date. Clerk to contact the contractors.
Cllr Headington proposed that the joinery work with a range of jobs on the boat and jumbo lander go ahead when further funding allows it though Derbyshire Dales CVS/DCC County Cllr funds, seconded by Cllr Briggs, with all in favour. Clerk to write back to Little Longstone Parish Meeting regarding their offer to look to fund a piece of new equipment such as a swing, their help in the future when look to purchase new would be much appreciated. Clerk to ask Dan Cox if he could volunteer his help with power washing the decking on the play area boat, due to the slippery surface. Cllr Cadenhead suggested non slip strips could be considered on the decking.
To note Clerk to do a painting staining list.
86.2 Equipment for years 11+. To note resurfacing required in future. It was noted that the tennis nets are still being left up by the tennis club.
86.3 Cricket and Football. Deep spiking – Former Cllr D Cox is looking into deep spikes that may be donated for use on the rec, Cllr has volunteered to do for free, if the equipment is suitable. The Cricket Club and buildings were raised, with the building’s not appearing to be used/new planning application required/CC pay the insurance.
The turfing of one goal was proposed by Cllr Long and seconded by Cllr Briggs. Clerk to contact the Contractor.
It was noted that the football line marking will need doing every few weeks, also noted that more paint will be required in the future.
86.4 Trees/other. Thank you to Cllr Cox for attaching further tie wraps to the safety surfacing on the fitness equipment and the ‘old’ sign down near the bungalows. To note Clerk continuing to go through the PC inspection list, to ensure all covered.
87/22 Village greens/village hall.
87.1 Christmas tree. Update on: Electrics- J Fawcett reported that the box locks are fixed/ looking into a tubular heater for inside. Gaining a price for testing; Festive lights order – Clerk ordered further bulbs; tree logistics – tree donated by Margaret Davies, J Fawcett/ D Cox/ JW Long Engineering to transport and install.
87.2 Lights on trees. Resolved to put lights on the long village green trees on weekend of 3/ 4 December, Clerk to Liaise with Cllrs whom have volunteered/along with former Cllr P Thompson.
87.3 Christmas eve carols (6.30 – 7.15pm). Update on: Carol sheets – PCC have actioned and passed to the band for approval/input; buckets – PCC have purchased; Marshalls – Cllr Headington to be Event organiser, Marshalls – Cllr Rigby, Cllr Cadenhead and Cllr Briggs, to note Clerk to distribute hi Vis jackets; Clerk to borrow cones from LLPM; Clerk to advertise the event in UTE etc.
To sort out a WhatsApp group for the Cllrs, making it easier with events such as above. Clerk to obtain UpToDate Cllr numbers.
87.4 Allotments. Update on natural water supply and pump – Cllr Barrett had spoken to the resident whom had written in with the idea. Areas covered: safe water supply; PC cannot be responsible for drinking water; utilising the natural water supply; in memory of Jo Harrison; water pump; support utilising the natural water supply. Resolved for the Clerk to obtain an estimate for the work, to enable the resident/s to look into fundraising.
It was noted that the Village Hall MC, have applied for the DCC grant for warm spaces, and will be opening the village hall on a Monday pm for this facility/ noted when pubs are closed.
To note Chair to lay the wreath on remembrance.
To note B Cardona carried out the lower tree work, small number of jobs from the PC inspection.
To note to discuss war memorial centenary at the next meeting.
88/22 Closed churchyard and cemetery.
88.1 Bio diversity area. Site meeting to be arranged with S Barrett to look at the closed churchyard.
88.2 Maintenance management plan. To action.
89/22 Footpaths and roads.
89.1 Defibs. Training arranged for Saturday 18th February 2023 at 10am. Clerk to advertise in UTE/ Facebook/noticeboards. To note receipt of funds for half the training from Little Longstone Parish Meeting.
89.2 Speeding/signage. To note the new village entrance sign near Thornbridge is now in situe.
89.3 Streetlighting/grit bins/bins. To note salt heaps on Moor rd. Clerk/Cllrs to check the grit bins, PC and DCC ones, following the ordering of further salt by Clerk.
89.4 Electric charging points. No report.
Up date on work on Longreave Lane/Sunnybank/ Monsal Trail and Butts Rd – no update. Clerk had contacted Cllr Sutton on Butts Rd.
90/22 Council Administration
90.1 Land registration. (Fields/track and builder’s yard). On-going.
90.2 Community Facebook and website. Facebook being well used by LEAP etc.
90.3 Parish Council vacancies/training. To note Elections in May. To discuss advertising the election at next meeting. Clerk to look into the previous election costs. Date/s to hold the annual meeting/s being looked into.
District Cllr Gamble left the meeting.
90.4 To approve changes to Financial Regulations, Standing orders, document retention policy and code of conduct. It was noted that changes were made to the financial regulations at the July meeting. It was proposed by Cllr Long to approve the documents, seconded by Cllr Barrett. Clerk to amend dates on documents.
91/22 Financial matters.
91.1 Bank reconciliation 30th September 2022.
INCOME
Grants £2300
Rent £10.00
Bank int £3.38
EXPENDITURE £1991.43
UNPRESENTED £151.20 CHT, £863.50 W Brindley, £100.00 D Longden.
Balance of accounts
RBS Current = £1000.00
RBS Deposit = £18,022.66
91.2 Bank reconciliation 30th October 2022.
INCOME
Donation for using Rec for Easter/summer camps £100.00
Bank int £3.43
Allotments £13.39
Holme Meal (Dividend (Charity funds) £23.72
EXPENDITURE £1,133.70
Unpresented cheques none
Balance of accounts:
RBS Current = £1000.00
RBS Deposit = £9,132.47
Unity Trust = £7,898.08
Total funds £18,030.55
To note bootcamp donation of £100.
91.3 Quarterly statement and budget review. Cllr Headington had produced a ‘Budget overview as at 9th November 2022, looking ahead to 2023 to 2025/2026. Noted that Dalc had raised that the Clerks pay to increase to £11.63 per hour to be back dated from April 2022.
91.4 Kashflow. Noted as the accounting system used.
91.5 Unity Trust bank. It was proposed by Cllr Headington to arrange a credit card with Unity for the Clerk to use for expenses such as stationary, seconded by Cllr Long. Discussed; that the Clerk should not have to use her own payment means; card to be paid off each month directly from the bank.
Clerk/Cllr Headington to action.
91.6 To approve the removal of Cllr Dan Cox as signatory and adding Cllr Simon Headington as signatory for the RBS bank account. This was proposed by Cllr Briggs and seconded by Cllr Long. Clerk to action.
91.7 To approve adding Cllr Jane Rigby and Cllr David Cadenhead as signatory to the Unity Trust bank a/c. This was proposed by Cllr Long and seconded by Cllr Barrett. Clerk/Cllr Headington to action.
91.8 To accept and approve payments made since the last meeting.
William Brindley. Mowing £690.00 (Closed churchyard/ rec) paid via Unity Trust.
Sarah Stokes Admin/exp £438.70 (October) paid via Unity Trust
91.9 To accept and approve payments.
S Stokes Admin/exp £420.20 (November) expenses TBC.
Bakewell Band Band £200.00
British Legion Wreath £25.00
Community HT Training £210.00 (LL pay ½)
B Cardona Mowing £2190.00
Community HT Phone £62.40
W Brindley Mowing £690.00
The payments were proposed by Cllr Long and seconded By Cllr Barrett.
91.10 Precept for 2023/2024. It was proposed by Cllr Headington for a 5% increase on the precept – £19.444 seconded by Cllr Long. Clerk to send form in. To note this was based on an income of £24,365 (increase in precept and rents 5%) and an expenditure budget of £22,984. It was raised that replacement of items such as new play equipment would be through grants due to a lack of funds and increasing costs.
To note most of allotment rentals now received, also to note number paying by cheque. Clerk to re check allotment details as Cllr Headington/Clerk working on this with new system.
To note receipt of Vat refund.
To note to review all bank mandates following APM (May).
Clerk to send in reimbursable expenditure claims.
92/22 Planning.
Planning application.
Meadow View, Longreave Lane, Rowland. NP/DDD/1022/1275. Proposed alterations and extension to dwelling, and removal of detached garage.
PC comments: No objections.
Planning decision notices
Moorlands. NP/DDD/0622/0787. Proposed single storey side extension, replacement of outbuilding and new porch canopy. GRANTED.
Gildlow. NP/DDD/0822/1105. S73 application for the variation of condition 3 & 4 on NP/DDD/1220/1162. GRANTED.
Public inquiry.
Thornbridge Hall. Extra day for inquiry, now been moved to 8th December 2022.
93/22 Police report. No report. The street meet was noted on Croft Rd.
94/22 Clerks report. Site meeting with joiner; collect wreath; visit bank re signatory; involvement in grant applications; liaised with contractors for playground; booked defib training; letter to LLPM regarding funding for playground; contacted local contractor re: salt supplies; Liaised on xmas lights/ electrics; asked former Cllr re: power washing benches; asked former Cllr re: lamppost poppies’; working with new system – Unity Trust; Liaised with St Giles/band on carols; organised Marshalls.
95/22 To report any correspondence received and agree any actions arising.
29/09/22 JFC. Goals etc. Noted.
02/10/22 JH Fitness. Donation. See finance.
02/10/22 PPPF. Minutes of the AGM 1 October 2022. Noted.
05/10/22 Dalc. October newsletter. Noted.
07/10/22 The Pensions regulator. Re -declaration due 4 August 23. Clerk to action.
09/10/22 Longstone History Group. GL war memorial centenary. To discuss at next meeting
10/10/22 Cressbrook Community Group. Save Cressbrookdale. Noted
10/10/22 Resident. Notification of public local enquiry. See planning.
14/10/22 DCC. Your council your voice survey. Noted.
15/10/22 PPPF. Planning training. Noted.
17/10/22 DCC. Anti-Social care strategy. 3 November 2022 Agricultural Business Centre 10 – 12. Noted.
17/10/22 DDDC. DDDC. Community Forum 16th November 7pm, ABC, Bakewell. Noted.
18/10/22 St Giles. Carols and wreath. See village greens.
19/10/22 J Fawcett. Xmas lights/ electrics. See village greens.
19/10/22 PCSO. Police report. See police.
21/10/22 Tenant. Allotment. Noted.
21/10/22 Cllr Sutton. Grass cutting and PC, enquiring for another parish. Noted.
24/10/22 CHT. Defib training date. See defib.
24/10/22 PPPF. Peak Park car parking charges. Noted.
24/10/22 Rolleston PC. Grants and fitness equipment. Clerk replied,
25/10/22 GL Village Hall. Defib training date. See footpaths and roads.
26/10/22 Cllr Wakeman. Wreaths. Noted.
26/10/22 Kualo. Price increase 2023. Noted.
26/10/22 PDNPA. Thornbridge enquiry. Extra day 11th November 2022 – virtual meeting. See planning
31/10/22 Clerks and Councils direct. November 2022. Noted.
31/10/22 DCC. Grant form. See play area.
01/11/22 Resident. Community solar. Noted.
96/22 Late items of correspondence.
01/11/22 Little Longstone PM. Playground funds. See rec.
02/11 /22 Peak Park. Thornbridge inquiry date postponed. Numerous emails. Now 8th December 2022.
02/11 22 DCC. School places, Clerk put in Facebook/noticeboard/VH.
02/11/22 Dalc. November newsletter. Backpay/revised Clerks pay and election date information/APM. See finance.
03/11/22 Peak Park, R kenning. Defra grant barn work. Noted.
03/11 22 County Cllr Sutton. Hassop Road closure. Clerk to put on Facebook etc.
03/11/22 DCC. Parish and Town Council meeting 17th October presentation.
03/11/22 Thornbridge Outdoors. History question. Clerk passed to History group. Clerk to pass to Cllrs.
04/11/22 Charity Commission news. Clerk passed to Holmemeal trustees.
05/11/22 Resident. Video sent of fireworks at Thornbridge hall. PC noted that the fireworks were on 5th November, not on the 4th November when Thornbridge held an animal friendly bonfire.
07/11 22 Dalc. Election details reply. Noted.
08/11/22 GL History group. Reply to Thornbridge outdoors enquiry. Noted.
97/22 Date of next meetings. 11th January 2022, 8th March 2022. Annual Parish meeting/s to be confirmed due to election.
The meeting was closed at 8.43pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, DE45 1NN. Tel: 01629 640851 Email: parishcouncil@greatlongstone.org
