Council Meeting – 28th September 2022
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON WEDNESDAY 28TH SEPTMEBER 2022
IN GREAT LONGSTONE VILLAGE HALL
Present: Cllr Wendy Long (Chair), Cllr Simon Headington (Vice Chair), Cllr Phil Barrett, Cllr James Cox, Cllr Jane Rigby, Cllr David Cadenhead, County Cllr Alasdair Sutton, 1 resident and Sarah Stokes (Parish Clerk).
The Chair opened the meeting at 7pm.
Public comments. The resident requested that the lines on the football pitch be re painted on.
67/22 Apologies for absence from members. Apologies were received from Cllr Briggs and District Cllr Gamble.
68/22 Declarations of interest. There were no declarations of interest.
69/22 Minutes of the meeting held on 20th July 2022. The minutes were proposed by Cllr Long and seconded by Cllr Barrett.
70/22 Co-option of David Cadenhead as Parish Cllr. The Chair welcomed David to the Parish Council. David joined the Cllrs at this point. Clerk in receipt of the register of interest form from Cllr Cadenhead, Clerk to action related admin.
71/22 Recreation ground.
71.1 Playground. To note nellie springer work completed and looking good. At the PC inspection a number of areas were looked at, however as a priority the Clerk had approached the joiner to look at the tower climbing wall, due to rotting, awaiting a quote for work. Clerk to go through other area on the inspection. Clerk to ask Cllr Sutton for a grant for the tower work, on receipt of a quote.
Cllr Long reported on funds for the swing project – £1900 due in from National Lottery and £400 from Cllr Gamble (Local projects funds). Cllr Long also looking at a quote from DD CVS. Along with Clerk approaching Cllr Sutton on funds for the tower project.
A quote had been received for the metal foot work for the swings – 8 ‘boots’, however ground work is required prior to this. Resolved for a local builder and engineer to meet on site to look at work required. Quotes to be brought to the November PC meeting.
Cllr Sutton reported that the application process for DCC funds is more detailed than before.
Cllr Sutton also reported that there will be 10 new heath hubs in Bakewell work to be carried out during 2023/24. Also plans to get Bakewell and Eyam Community transport on board with this.
PC reported to Cllr Sutton that a hole that has been filled opposite Church Lane junction. A damaged culvert was noted due to work carried out. Cllr Sutton to get all drains in the village jetted. It was noted that the allotment road vicinity has flooding/drainage issues.
Cllr Sutton left the meeting at 7.22pm.
Raised that the area beyond the allotments could be used as a memorial garden, however boggy/pollution was noted.
71.2 Equipment for years 11+. To note court resurfacing required in future, to be funded by a grant/fundraising.
71.3 Cricket and Football. Usage of the football pitch was raised with regards to further deep spikes. Clerk to ask local farmer regarding costs for an annual deep spike. Moving of the goal mouths instead of turfing/ repairing the goal mouths was raised, along with a possible artificial goal area (not up to FC standards). Clerk to ask JFC about the goals and sockets/ ease to move, also fixtures for this season. To note new slat work complete. To look at plastic recycled planks for concrete based benches in future/cost for these.
71.4 Trees/other. Golf had been played on the rec during the summer. Clerk to put insert in UTE on this, not permitted. Signage near the small gap on to the rec near bungalows was requested, Contractor to fix an old ‘dog’ sign to the fence.
To note Clerk to look at a painting/staining list for 2023 work.
To note bootcamp to donate in October.
School now communicating with the mowing contractor on dates on the rec, due to a lack of communication early on in the term.
72/22 Village greens/village hall
72.1 Xmas carols meeting and xmas tree. A meeting was held with St Giles wardens/ Bakewell band and GLPC on July 25th, to discuss the xmas eve carols. It was noted that 3 Marshalls would be required, with the PCC carrying out the collection for St Giles, PCC liaising with band on carol sheets and order. To discuss further at next PC meeting.
72.2 Electrical work for supply to xmas lights/bulbs etc. Clerk liaising with J Fawcett on these matters. J Fawcett had met on site with the contractor, awaiting a quote. Noted equipment safe but requires action. Clerk still to order bulbs/string – awaiting J Fawcett. Clerk to look into both.
72.3 To approve ordering of the remembrance wreath. Clerk liaised with St Giles, whom require a wreath. Clerk to Pick up wreaths for remembrance. Chair to place the wreath on remembrance. It was raised that the war memorial will be 100 years in June 2023, Clerk to ask the history group on this, with a possible memorial ‘event’ next year/UTE awareness of the 100 years.
72.4 Allotments. The PC had been approached regarding a water supply for the allotments. Consideration of fundraising for this, as a legacy to a former allotment tenant. PC looked on site when on the PC inspection. Possibility of utilising the culvert that runs down the allotments, an underground tank and a hand pump. Fundraising would be required for this. It was also noted that allotment rents in other areas can be considerably higher. Clerk to reply to the resident regarding possible use of natural water supply/pump.
To note cobble work completed and looking good.
Raised on the inspection that a bio diversity area could be created on the left of the path on West Green, height had been an issue in the past, when had the shrub bed – clear view for cars from Croft Rd.
73/22 Closed Churchyard and cemetery DDDC sent a burial capacity form, this has been passed and completed by the PCC. On the PC inspection the extensive work carried out by Cllr Headington was looked at, and bio diversity discussed. Looked at separating into three stages for the biodiversity areas with the rear of the church area being in stage 1. Look to cut down on mowing for the next tender, this would help with bio diversity, questioned whether costs would be reduced due to strimming required and also large amounts of collection and removal of waste. Removal of ivy was also raised, which comes back/ helps to keep walls together. Cllr Barrett to ask S Barrett on the biodiversity. A maintenance management plan is required.
74/22 Footpaths and roads.
74.1 Defibs. Clerk to book a training date for January. Clerk also looking into the British heart Foundation national register of defibs with Community Heartbeat Trust and putting the Great Longstone ones on. To note Little Longstone PM to share the cost.
74.2 Speeding/signage. Noted that the old village entrance sign has been removed, one at Thornbridge end yet to be changed (new one on order – DCC). 20mph was discussed, letter received from DCC, where by they are doing trials in certain Towns, see the results before looking to roll this out elsewhere.
74.3 Streetlighting/grit bins/bins. Clerk to order grit for bin near bus shelter. DCC had already been contacted by the Clerk to ensure salt supplies are replenished on Moor Rd and other grit bins.
Noted that the hedge on Station Rd has been trimmed back, emphasising the overgrown verge, where the road becomes narrower over time. DCC have been asked about this matter before.
74.4 Bio diversity. See churchyard and village greens.
74.5 Electric charging points. Noted that a resident is looking into electric charging points at the two pubs. The bus shelter verge, to the left, was looked at on the inspection with space to park, bays would have to be created. Clerk working with DDDC on this matter for Monsal Head, to update the PC on developments/procedures. Clerk highlighted that DDDC do a needs assessment, due to grants.
Clerk reported that following the inspection had asked DCC to trim back the tree leaning onto the bus shelter. DCC had replied stating that the PC own the bus shelter, which is not the case. Clerk had sourced emails from 2013 on this matter. Awaiting DCC reply on this.
To note following the sub group meeting on 2 August 2022, the local plan review form had been sent to PDNPA.
No update on work on Longreave Lane/Sunnybank/Monsal Trail and Butts Rd. Clerk had asked Cllr Sutton to look into the covered drain on Butts Rd, where there is concern for safety when ice appears.
75/22 Council Administration
75.1 Land registration. (Fields/track and builders’ yard) Ongoing. Solicitor left, asked who new contact is.
75.2 Community Facebook and website. All working well.
75.3 Parish Council vacancies. Cllr Rigby’s training had been useful. 1 Parish Cllr vacancy.
75.4 Parish Council owned land. Report on inspection 25th September 2022. Incorporated into meeting.
76/11 Financial matters.
76.1 Bank reconciliation 30th July 2022 76.2 Bank reconciliation 30th August 2022
INCOME INCOME
Bank int £2.03 Bank int £1.84
Holmemeal £23.72
EXP £5227.74 EXP £1871.30
UNPRESENTED £863.50, TW Cox £316.80, UNPRESENTED Unity Bank £500, T W Cox £270, PKF £240
Unity Bank £500
C/B on current a/c £1000 C/B on current a/c £1000
C/B on deposit a/c £21,470.07 C/B on deposit a/c £19,600.61
76.3 Update on financial management system – Kashflow. Set up.
76.4 Update on online banking application – Unity Trust Bank. Clerk reported that the account is now open. Clerk to transfer £8500 across from RBS, approved below. Cllrs/Clerk on the account have received registration letters/ all to action. To commence using this account from 1 October 2022. The RBS account to remain open.
To note credit card application to be actioned.
76.5 To accept and approve payments made since the meeting.
Unity Bank New account £500.00
W Brindley Mow £691.00
T W Cox Playground maint. £270
PKF Audit – external £240.00
76.6 To accept and approve payments.
S Stokes Admin £850.40 (August/September)
S Stokes Exp £57.03
T W Cox cobbles £1974.00
W Brindley Mow £863.50 (Closed Churchyard and recreation ground)
CH Trust Annual support £151.20
Dalc Training £55.00
D Longden Bench £100.00
Unity T Bank Transfer £8500 (From RBS A/c to Online Unity Trust)
The payments were proposed by Cllr Long and seconded by Cllr Cox.
76.7 External audit. Receipt of conclusion of Audit, no action required. To note Clerk publicised relevant documentation. Following correspondence from Dalc, Clerk had requested a quote from Dalc for internal audits, this being lower than the current one. Transport costs queried and like for like service, not doing the same. Internal audit and procedures were discussed. No action at this point.
The public were excluded from the budget discussion from 8.40 until 9.10pm.
76.8 PRECEPT FOR 2023/24 – To discuss the precept, for approval at the next meeting. Along with Budget planning for 2023/24.
Precept discussed, to be confirmed at the November meeting. Cllr Headington went through the budget and spreadsheets in depth.
76.9 Business plan. Ongoing document.
To note Clerk to send invoices out for allotment rents end Oct/November.
To update on VAT claim. Clerk sent in claim for £652.
77/22 Planning.
Planning application –
77.1 Gild Low, Moor Rd. NP/DDD/0822/1105. S.73 Application for the variation of condition 3 and 4 on NP/DDD/1220/1162.
PC comments: The Parish Council would prefer to see closely matching existing stonework on all external surfaces.
Planning decision notice – none.
Public inquiry – Thornbridge Hall. Public inquiry 11 – 14 October, Aldern House, Baslow Rd, Bakewell. Chair planning to attend. To note inquiry may go into 5 days.
Planning matter – Cressbrook Dale/Litton Firth Farm planning development dispute. Noted the location borders GL, an area has been cleared with steps and a dew pond. The extent of the parish boundary was raised, being mainly land not houses.
78/22 Police report. PCSO Boswell is not aware of any crimes broken in Great Longstone. It was raised that there had been a crime reported days before the meeting, on Croft Rd – property broken into.
79/22 Clerks report. Organised/attended/ report of the local plan review meeting, carols meeting and PC inspection of land; viewed the DDDC meeting regarding travellers/work required on this; applied for local projects grant; liaised on bootcamps/keys; letter to mowing contractor; liaised on village bunting; liaised with J Fawcett on tree electrics/ bulbs etc; liaised on village entrance signs; letter to LLPM 20mph; sent local plan review off; sent form to new Cllr; liaised on training for new Cllr; correspondence with Unity Bank; actioned completion of audit requirements; worked on land registration document.
80/22 To report any correspondence received and agree any actions arising.
21/07/22 J Fawcett. Xmas tree electrics/ bulbs. Various emails. See village greens.
25/07/22 PKF Little John. Admin query on external audit. Clerk replied.
25/07/22 Resident. Allotments and water (legacy). See village greens.
26/07/22 Leap. Removal of well dressing board. Noted.
27/07/22 UTE donation. Thank you. Noted.
29/07/22 PCSO Boswell. July newsletter. Noted.
30/07/22 Resident. Cressbrook dale. See planning.
03/08/22 Dalc. Cllr Rigby’s training. See Admin.
03/08/22 DCC. Parish & Town Council Liaison Forum 19th September 2022. A number of emails on this. Noted.
03/08/22 Lottery. Application. See rec.
03/08/22 Peak Park. Receipt of local plan review from PC. See Footpaths and roads.
04/08/22 Blackrock. Newsletter. Noted.
04/08/22 Rowland PM. Crime prevention meeting. Noted.
07/08/22 St Giles. Invite to Vicars retirement service. Noted.
09/08/22 DCC. Snow warden scheme 2022/23. Noted.
10/08/22 Unity Trust Bank application. Various emails. See finance.
10/08/22 Resident. Cressbrookdale. See planning
10/08/22 Cllr Gamble. Traveller sites. Various emails on this matter. It was raised that DDDC are now looking at sites further
south in the county, and that the GL site is a road, not suitable.
12/08/22 DDDC. Derbyshire walking festival 2022. Clerk sent to Facebook/noticeboard.
15/08/22 SAAA 2022 Opt out. Option to opt out of the SAAA central external auditor appointment arrangements.
16/08/22 Mowing contractor. Fell race. Noted.
16/08/22 Peak Park. How your parish can help with nature recovery. Clerk sent copies of PC land owned.
17/08/22 Cllr Sutton. 20mph limit request. See transport and roads.
21/08/22 PPPF. Annual General meeting 1 October 2022. A number of emails on this matter. Noted.
23/08/22 Cllr Gamble. Local Council election 4 May 2023. Noted.
24/08/22 PDNPA. Notification of public local inquiry. Land at Thornbridge Hall. Tuesday 11th October 2022. See planning.
26/08/22 Resident. Electric charge points. See transport and roads.
26/08/22. Resident. Notification of public enquiry. As above. See planning.
26/08/22 Cllr Gamble. Local projects fund. Various emails. See playground.
27/08/22 Cllr Sutton. Sign removal actioned/various emails. See transport and roads.
28/08/22 H M Revenue. Clerks tax code. Noted
30/08/22 Fitness instructor. Bootcamp/ key arrangements. Noted.
30/08/22 CC. Toilet key. Noted.
30/08/22 Resident. Various on recreation ground. See rec.
30/08/22 Clerks & Councils direct. September. Noted.
30/08/22 PKF. Completion of the external audit. See finance.
30/08/22 DDDC. Local projects fund application. See finance.
31/08/22 Resident. Traveller sites. See above.
01/09/22 Cllr A Sutton. Signage. See transport and roads.
03/09/22 Neighbourhood watch. Drone over Great Longstone. Drone seen in other areas of the village/ lost drone reported on community Facebook.
06/09/22 PCSO Boswell. Police report. See police.
07/09/22 Dalc. September newsletter. Noted.
08/09/22 Dalc. Internal audit. Various emails. See finance.
09/09/22 Dalc. Death of the queen. Numerous emails on this matter. Noted.
09/09/22 DDDC. Burial capacity. Clerk passed to St Giles PCC.
10/09/22 PCC. Burial capacity. As above.
13/09/22 Longstone CE School. Use of recreation ground/ informing mowing contractor. See rec.
14/09/22 HMRC. Vat claim. See finance.
14/09/22 DDDC. Local projects fund, confirmation. See playground.
16/09/22 National Lottery. Funds for project confirmed. See playground.
19/09/22 PDNPA. Thornbridge Hall inquiry. Change – expected to last 5 days. See planning.
20/09/22 PDNPA. Parishes bulletin Autumn 22. Noted.
81/22 Late items of correspondence.
21/09/22 PDNPA. Chief executive letter. Noted.22/09/22 Unity bank. Account now open. See finance.
23/09/22 Chapel. Questionnaire. Chair to complete.
26/09/22 DCC. Parish and Town Council Liaison meeting 1 October 2022. Noted.
28/09/22 DCC. Bus shelter and ownership. See Footpaths and roads.
82/22 Dates of next meetings. 9th November 2022, 11th January 2023, 8th March 2023.
The Chair closed the meeting at 9.34pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, DE45 1NN.
Tel: 01629 640851 Email: parishcouncil@greatlongstone.org
