Council Meeting – 11th January 2023
MINUTES OF THE PARISH COUNCIL MEETNG HELD
ON WEDNESDAY 11TH JANUARY 2023
IN GREAT LONGSTONE VILLAGE HALL
Present: Cllr Wendy Long (Chair), Cllr Simon Headington (Vice Chair), Cllr James Cox, Cllr Caroline Briggs, Cllr Phil Barrett, County Cllr Alasdair Sutton, District Cllr Clare Gamble and a representative from Great Longstone Tennis Club.
The Chair opened the meeting at 7pm.
Public comments:
Tennis Club: A number of areas were raised; moss being very bad on the court; tennis club brush and keep the court clean; taking of the nets down, no football being played; others using the court from the village; can remove the posts for kids to play football, but not when frosty; noted that there are 6 in the club. PC: Kids cannot take the nets down.
7.03 the tennis Club representative left the room.
District Cllr Gamble. No report/No PC issues.
County Cllr Sutton. Drains – were raised by the PC, DCC not jetted yet. Clerk reporting drains issues all over the village frequently. Alasdair to ask for jetting in the village.
Pre School – Sadness that the pre school has closed. Funds donated by DCC (Cllr Sutton fund) to Pre School should stay in the village, PC to discuss suitable projects.
PC – Pre School winding it it which will take until end of the financial year. PC – UTE summed up well the situation with Pre School with staff issues/ not financially viable. Trustees had been financially liable. Also noted that parents now needed cover all year round not just term time. There now being no childminders in the village and summer cover required. Also changes to grants and pre schools. Noted that Derby Diocese own the pre school building, which was originally built as a small village school.
Cricket – raised that Bakewell cricket team have been evicted as they are not playing league cricket, Ashford are struggling for players. Alasdair has raised quick cricket for kids with DDDC Becky Bryan. Possibly play this in Great Longstone, Bakewell and Ashford alternating. DCC could buy quick cricket equipment for this purpose.
Raised that football only has a small gap when not playing, whilst trying to encourage cricket.
Cllrs Gamble and Sutton left the meeting at 7.20pm
01/23 Apologies for absence. Apologies were received from Cllrs Cadenhead and Rigby.
02/23 Declarations of interest. Cllr Headington declared an interest in Pre School as a Trustee.
03/23 Minutes of the meeting held on 9th November 2022. The minutes were Cllr Briggs and seconded by Cllr Long.
04/23 Great Longstone Pre School Closure. Cllr Headington reported that the membership and trustees of the Pre School have sadly concluded that after 38 years it is no longer viable and it has now closed. The Trustees are in the process of winding up the charity and expect this to be completed in the next few months. The Old Infant School building that was built using money raised by the village in the 1870’s, is now owned by the Diocese of Derby. Cllrs to think if the building could be rented for other community uses, though the £2400 a year rent and maintenance requirements of the building might limit possibilities.
05/23 Recreation ground.
5.1 Playground. Grants – Further grants since the last meeting of £1500 (Derbyshire Dales CVS) and £800 (Alasdair Sutton DCC grant). Awaiting joinery and jumbo lander work, in finer weather. Swing metal feet have been made, awaiting finer weather to install. Resolved for Cllr Coc to measure the horizontal swing slats for a possible recycled plastic slats to be made and fitted. Clerk to gain a quote for the later and the installation of. Clerk asked D Cox if he could volunteer to power wash the boat inside floor/ Clerk to add the safety surfacing. Cllr Headington had inspected the playground, all ok (to note work booked on play area). Cllr Cox to look into plastic mould protection for the side of the swing where gets knocked from the swing seats.
5.2 Equipment for years 11+. Noted last price for resurfacing (2019), not seen as urgently needing replacing. Nets – noted posts are light to move, the net is heavy. Cllr Barrett to look at the tension on the net, to enable easier removal of post and net. Noted that there would be less moss on the court if the net was down, where there would be increased use. Clerk to ask B Cardona to action the cheapest method to get rid of the moss at the end nearest the fitness equipment.
5.3 Cricket and Football. Noted that R Gooch and D Cox looking into the deep spike machine. Turfing of one goal to be actioned in spring. Moving the goal posts was also raised/distance from trees. Cllr Barrett raised that more grass line paint is needed to continue line marking. It was noted that this is a time-consuming job, being every two weeks/ 1 hour. Clerk to ask resident if can help with the goal marking. Cllr Barrett to look at paint. Clerk to ask JFC regarding sockets/ goal moving. Noted that the rec is used all year round for residents playing football.
5.4 Trees/other. Staining quote. Noticeboard – look to change this/apply for a grant in due course. Noted due to the weather exposure a plastic one should be considered. Clerk to gain a quote to stain: 2 adjacent the cricket pitch, one near post box on long green and 1 bench on West Green. To confirm a price/measure bench for a recycled plastic bench to match the other on West Green, around £385.
06/23 Village greens/village hall.
6.1 Christmas. Big attendance, ran out of carols sheets so many people. Carols – no change on carol sheet hymns, however to be put in UTE and a QR code next time, PC to work with PCC on this. Also raised to have a welcome and end speech thanking villagers for coming/band etc. Tree/s and lights -Thank you to John Fawcett, Dan Cox, John Sheldon and Peter Thompson along with Parish Cllrs. Clerk to go ahead and purchase two sets of ‘strings’ for the xmas tree, this was proposed by Cllr Long and seconded by Cllr Barrett. Clerk to book Bakewell Band for December 24th 2023 6.30 – 7.15pm. Noted in receipt of the electrical safety report for the supply socket for the lights (Nov. 2022). To note a tubular heater still to be actioned for the supply socket. Noted PCC needed another bucket person. Clerk to request a key for the supply socket from J Fawcett, as the lights team had difficulty getting into the new box. Noted that advertising the event and times had been reported as helpful for residents.
6.2 Allotment. Awaiting quote for pump.
6.3 Village Hall. Drain issue – Noted that a contractor has jetted from the village hall to the road, an obstruction on the roadside. Clerk to re – contact DCC on this matter.
6.4 War memorial centenary. Clerk to contact History group see what they had in mind for an event.
6.5 Village green damage – Following a letter from a resident it was resolved to write to the Recycling company whom damaged the PC owned Village green near the White Lion area.
Clerk reported looking into weekend of 15/16 July for the well dressing. LL Clerk liaising with LEAP/LL/School on the matter.
07/23 Closed Churchyard and cemetery.
7.1 Bio diversity area/management plan. To look at with S Barrett, alongside a Maintenance management plan for the closed churchyard.
08/23 Footpaths and roads
8.1 Defibs. Defib Seminar booked for Saturday 18th February 2023 at 10am in Great Longstone village hall. Clerk re advertised on Facebook/ posters to go up. Trustees of the Holmemeal Trust agreed to transfer £87.50 across from funds to GLPC to fund the Defib training (to note LLPM paid their half). Soil behind defib – more soil appeared in this location.
8.2 Speeding/signage. No report.
8.3 Streetlighting/grit/grit bins. Grit bins been filled.
8.4 Electric charging points. No report.
8.5 BOAT signage, Leys Lane. Following a confusing new sign being installed on Moor Rd, the PC reported this, which was then removed.
8.5 Drain issues. Inc Butts Rd, Glebe Ave/Station Rd. Clerk has reported a large number of drain issues since the last meeting/especially since xmas, this being across the village from Moor Rd to near Skew bridge. See Public comments/Cllr Sutton.
09/23 Council Administration.
9.1 Land registration. (Fields/track and builders yard) ongoing.
9.2 Community Facebook and website. No report.
9.3 Parish Council Cllrs. Election costs noted. Advertising for election raised. To confirm at the March meeting.
10/23 Financial matters.
10.1 Bank reconciliation 30th November 2022.
INCOME
Grant £1,500.00
Allotments £66.95
Bank int £5.25
EXPENDITURE £4317.33
Unpresented cheques £25.00 B Legion.
Balance of accounts:
RBS current = £1000.00
RBS deposit = £9137.72
Unity Trust = £5272.15
Total funds £15,409.87
10.2 Bank reconciliation 31st December 2022.
INCOME
Reimbursables £3281.00
Allotments £40.17
Bant int £6.01
Grant £800
EXPENDITURE £504.88
Unpresented cheques £25.00 B Legion
Balance of accounts:
RBS current = £1000.00
RBS deposit = £9137.72
Unity Trust = £8888.14
Total funds £19,025.86
10.3 Quarterly statement/ and budget review. Cllr Headington went through the budget overview. To go through the draft budget at the March meeting.
10.4 Kashflow. All up and running
10.5 Unity Trust bank. To note credit card application to be actioned – Clerk/Cllr Headington to action.
10.6 Signatories – Update on removal of Cllr Dan Cox as signatory and adding Cllr Headington RBS account, actioned/ in process of updating. Update on adding Cllr Rigby and Cllr Cadenhead as signatory to Unity Trust account – Actioned/ in process of updating. Clerk to ask Cllr Rigby for information required.
10.7. To accept and approve payments made since the last meeting.
Sarah Stokes (Parish Clerk) Admin £745.20 (end Nov) *
Sarah Stokes (Parish Clerk) Exp £249.73 (end Nov)
Sarah Stokes (Parish Clerk) Admin £465.20 (end Dec)
Sarah Stokes (Parish Clerk) Exp £25.50 (end Dec)
The payments were proposed by Cllr Long and seconded by Cllr Barrett.
To note back pay and new pay rate.
10.8. To accept and approve payments.
Sarah Stokes (Parish Clerk) Admin £465.20 (end Jan)
Sarah Stokes (Parish Clerk) Exp TBC.
T W Cox Village hall £84.00 (jet and rod drains)
D W Turner Grit £90.00
Clerk to arrange online payments.
The Payments were proposed by Cllr Long and seconded by Cllr Briggs.
Update on precept form – sent in.; update on allotment rentals – all received to date., update on reimbursable expenditure claim – all received to date.
To note Clerk to do VAT claim Feb/March.
To note to review all bank mandates following APM (May).
To note invoices for rents: Quarry builder’s yard, field/s, School, JFC and tennis club to go out in March. (To note receipt of tennis club cheque at the meeting). Clerk to increase the rents for the quarry and fields by 5%.
11/23 Planning.
Planning Applications
Moorlands, Furnall Ave. NP/DDD/1122/1435. Proposed single storey side extension, replacement of outbuilding and new porch canopy.
PC Comments: No objections.
Shakerley House. NP/DDD/1122/1372. Removal of existing timber conservatory and replacement with contemporary garden room.
PC comments: No objections.
Planning decision notice.
The Hollies. NP/DDD/0722/0870. Listed building consent – internal and external alterations. GRANTED.
Meadow View, Longreave Lane. NP/DDD/1022/1275. Proposed alterations and extension to dwelling, and removal of detached garage. GRANTED.
Public inquiry.
Thornbridge Hall. To note final day of inquiry – 8th December 2022.
12/23 Police report. PCSO reported Burglaries/ suspicious behaviour and graffiti since the last meeting.
13/23 Clerks report. Contacted contractor/s and joiner regarding playground projects; Contacted D Cox regarding power washing; made a list of painting/staining; liaised with D cox regarding deep spiking; contacted contractor regarding turfing; went through inspection list; liaised with Cllrs and volunteers on xmas tree/s; liaise with PCC and band on carols; distributed hi vis/posters for carols/ organised cones; organised Cllr setting up a WhatsApp group for PC purposes; defib seminar advert; chased grit; contacted Council on a number of drainage issues; looked into dates for Annual meetings; amended financial regs etc; actioned reimbursable expenditure invoices and new banking arrangements; liaised with Cllr Headington on new Cllr signatories; chased allotment rent; actioned Pensions regulator; requested insurance documents from mowing contractors; looked into previous election costs; contacted PDNPA – BOAT; sent precept form in.
14/23 To report any correspondence received and agree any actions arising.
10/11/22 DDDC. Local projects fund – end of grant report. Clerk to send back on completion of the work.
10/11/22 HMRC. Tax Code for Clerk. Noted.
11/11/22 Cllr Sutton, apologies and warm rooms grant. Clerk sent grant information to the VHMC.
14/11/22 Blackrock. Circular – Holmemeal. A number of circulars. Noted.
14/11/22 The Pensions Regulator. Reminder. Noted.
14/11/22 Resident. Planning application Shackerley House. Noted.
14/11/22 CHT. British Heart Foundation circuit. CHT confirmed that GLPC defibs are already registered directly with East Midlands Ambulance Service.
15/11/22 DDDC. Thank you for burial capacity form. Noted.
21/11/22 PDNPA. Nutrient neutrality and planning applications. Noted.
21/11/22 Cllr Sutton. Bus stop debris on road. Noted.
21/11/22 DCC. Members Community Leadership grant for playground. Clerk duly signed the form.
22/11/22 BlackRock. Newsletter for Holmemeal Charity funds. Noted.
24/11/22 Derbyshire Dales CVS. Grant terms and conditions. Clerk duly signed.
24/11/22 J Fawcett. Xmas tree and electrics. Various emails. Noted.
24/11/22 VHMC. Drainage issue on/near the car parking area at the village hall. Noted.
24/11/22 Dalc. December newsletter. Noted.
28/11/12 Resident. Flooding/poor drainage Corner Glebe Ave and Station Rd. Noted.
28/11/22 PCSO Boswell. November newsletter. Clerk sent to Facebook.
28/11/22 Contractor. Grit bins. Various emails. Noted.
29/22/22 Derbyshire Police and Crime Commissioner. Consultation on policing – precept 2023/24. Noted.
30/11/12 Electrical contractor. Electrical safety report for supply socket for Christmas tree. Noted.
01/12/22 Resident. Blocked drains Moor Road. Noted.
05/12/22 DCC. Reimbursable expenditure. Numerous emails. Noted.
05/12/22 DDDC. Reimbursable expenditure. Numerous emails. Noted.
05/12/22 PCC. Carols. Numerous emails. Noted.
05/12/22. Bakewell Band. Carols. Numerous emails. Noted.
09/12/22 DDDC. Queens green canopy scheme. Public sites to plant trees. Noted.
12/12/22 Rob Kenning PDNPA. Leys Lane BOAT. Noted.
12/12/22 PDNPA. Leys Lane BOAT. Noted.
13/12/22 W Brindley. Public liability insurance. Noted.
13/12/22 Maverick race. Trail running event 20th May 2023. Noted.
15/12/22 The Pensions regulator. Re declaration confirmation. Noted.
16/12/22 B Cardona. Public liability insurance. Noted.
19/12 22 Dalc. Training calendar 2023. Noted.
20/12/22 DDDC. Parish precept form. Clerk completed and returned.
20/12/22 CHT. Defib bleeping issue. Noted.
20/12 Dalc. Provisional Local Government Finance Settlement 2023 – 24. Noted.
24/12/22 Bakewell Band. Follow up of xmas eve carols. Noted.
30/12 /22 DCC. Review of PC contact details. Clerk replied – details correct.
30/12/22 Clerks and Council’s direct January 2023. Noted.
03/01/23 St Giles. Thanks. Noted.
03/01/23 Cllr Sutton. Road Closure Moor Road. 7th to 9th March – pipe repair. Noted.
04/01/23 PP Parishes Forum. Peak Park Parish Member elections. Noted.
15/23 Late items of correspondence.
05/01/23 Resident. Harrow House Green. Noted.
05/01/23 Resident. First Aid awareness course and first responders. Noted as not been a PC responsibility. Clerk to put First Aid APPS in UTE. Also noted that suggestions for the PC could be brought to the Annual Meeting/s.
06/01/23 Derbyshire Police and Crime Commissioner briefing note. Noted.
06/01/23 PCSO Boswell. Police report. Noted.
06/01/23 Resident. Deep spike. Noted.
07/01/23 Resident. Signature and stamp confirmation for Swiss Authority – living in Great Longstone. Resident been referred to Local Authority.11/02/23 Dalc. Election costs. Noted.
16/23 Date of next meetings. Wednesday 8th March 2023, Annual Meeting/s Thursday 18th May 2023.
The meeting closed at 9.17pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, Derbyshire, DE45 1NN. Tel: 01629 640851 Email: parishcouncil@greatlongstone.org
