Council Meeting – 8th March 2023
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON WEDNESDAY 8TH MARCH 2023
IN GREAT LONGSTONE VILLAGE HALL
Present: Cllr Wendy Long (Chair), Cllr Simon Headington (Vice Chair), Cllr Jane Rigby, Cllr Phil Barrett, Cllr James Cox, Cllr David Cadenhead, Representative from Great Longstone History Group and Sarah Stokes (Parish Clerk).
Public comments:
History Group: The group will be conducting a centenary of the war memorial guided walk, covering the recreation area/Croft Rd/Church alley lychgates and war memorial; Discussing Arthur Eyre, Chair of PC at time/main organiser of the war memorial. AWJ Eyre left funds for the upkeep of the war memorial; History rep. said would be nice if the war memorial was cleaned for the ‘event’, although probably very expensive to do.
The PC raised that they had looked into cleaning the war memorial in years past, this being a specialist expensive job. The PC thanked the representative.
Representative left the meeting at 7.04pm. Also see under 25.8
17/23 Apologies for absence from members. Apologies were received from Cllr Briggs, County Cllr Sutton and District Cllr Gamble.
18/23 Declarations of interest. Cllr J Cox declared an interest in items relating to quotes for the swings/ bench/painting.
19/23 Minutes of the meeting held on 11th January 2023. The minutes were proposed by Cllr Long and seconded by Cllr Barrett.
20/23 Recreation ground.
20.1 Playground. Awaiting joinery work on boat and jumbo lander in finer weather. Swings – metal feet installed and swing seat fixed back on. Quote received for plastic mould protectors for the sides of both swings, it was proposed by Cllr Long and seconded by Cllr Cadenhead to go ahead with this; Slats for side of swings, quotes received for the slats and also the installation, both were proposed by Cllr Long and seconded by Cllr Cadenhead. It was raised that the company that produced the recycled plastic furniture cannot make suitable sized slats for the benches in front of the terrace area. Clerk to reinspect the slats, for any urgent work, with a view to replacement with recycled plastic benches in 2024. Resolved for Clerk to ask Resident D Cox to power wash, around/on the boat in finer weather. Cllr Headington had inspected the Play area, noting the area of work required (booked in with joiner), noted the rail on the jumbo lander wobbly. Awaiting the Rospa inspection in May, not had confirmation yet.
20.2 Equipment for years 11+. To note resurfacing work required in future. Clerk to request a copy of the data sheet for the products B Cardona using for moss spraying/ laminated sign to go up when work carried out on play area and tennis court, with the court to be locked next time when treatment been actioned. Clerk to contact B Cardona.
20.3 Cricket and Football. Awaiting R Gooch and D Cox looking at the deep spike equipment. Cllr Barrett and resident A Davis actioned line marking, Cllr Barrett raised how much line marking is carried out due to JFC not using the area. Resolved that residents are using the football pitch/ to continue marking. Movement of goals and sockets was raised, Cllr Barret to look at local football area and if another socket could be put in the GL goals to enable movement of the goals across/back. Goal turfing to be actioned in finer weather.
Cllr Cox left the meeting at 7.25 pm.
20.4 Other. 1 quote was received out of 4 requested for painting work. It was proposed by Cllr Long to go ahead with painting work seconded by Cllr Headington.
Cllr Cox re-joined the meeting at 7.32pm.
21/23 Village greens/village hall.
21.1 |Christmas 2023. To note lights purchased and passed to J Fawcett. To note band booked for 24/12/23. To note awaiting key and tubular heater.
21.2 Allotments. Water pump – quote received. It was resolved for Cllr Barrett to pass the figure to allotment tenants whom were looking at crowd funding as a legacy to Jo Harrison. The Parish Council would organise the work if funding figure met.
21.3 West Green. Cllr Long propsed the removal and installation of a bench at West Green, seconded by Cllr Barrett. Cllr Long approved the cost of the new recycled plastic bench to match the existing one on site, seconded by Cllr Cadenhead. To note all funds are from outside of the precept, through grants. Clerk to action purchase/delivery/contact Contractor – removal/installation.
21.4 Well dressing/ Coronation. Well dressing noted as weekend of 14/15/16th July 2023. Cllr Sutton confirmed funds for the coronation, Clerk passed this information to LEAP.
21.5 To update on repairs to green in front of Harrow House. Awaiting finer weather/booked in.
Twig’s on village green, Chair volunteered to tidy twigs off the village green pre mowing starting.
22/23 Closed Churchyard and cemetery.
22.1 Bio diversity. Mrs S Barrett to meet with Cllr Headington on site to look at. Cllr Barrett to arrange.
22.2 Maintenance management plan. Noted that a DDDC tree inspector has been on site March 2023 looking at the trees in the closed churchyard.
23/23 Footpaths and roads.
23.1 Defib training. Very positive training, good turnout of 41 across parishes . Lengthy session/ a lot of information. Bleed kit information had been sent by PCSO Boswell/CHT, resolved for no action to be taken, with farms being the main issue in rural areas/ whom should have first aid kits.
23.2 Speeding/signage. Noted that in other regions such as Scotland 20mph zones is a regular occurrence. Clerk highlighted that 20mph tests are being carried out in two locations in Derbyshire.
23.3 Streetlights/grit bins/bins. Noted that grit bins had been refilled recently.
23.4 Electric charging points. No update.
23.5 Drain issues. Butts Rd, Glebe Ave/Station Rd/Village hall outside/Church Lane – work had been requested by both DCC and Severn Trent. To monitor following rain. Noted that Severn Trent had fixed a notice on The Willows wood area, asking for reports of anything coming out of pipes on there. Also noted that Severn Trent are doing pipe work in the village.
24/23 Council Administration.
24.1 Land registration.(Fields/track and builders yard). Clerk asked to act upon this following the audit as a matter of priority.
24.2 Community Facebook and website. Clerk renewed the domains for another year, expires March 2024. Noted Facebook being well used.
24.3 Election – Parish Council May 2023. Clerk to re circulate the nomination pack details to the Cllrs, this being their responsibility to complete in time for the deadlines. Clerk to hand in the nominations on the set day. Clerk to do an article for UTE asap highlighting the elections for PC and District and to action any paperwork/posters for the election for DDDC/PC.
24.4 To review risk register/asset register, insurance coverage and retained documents. It was resolved for the risk register to be brought to the May meeting for further review. The asset register and retained documents were proposed by Cllr Headington and seconded by Cllr Long. However it was noted that the asset register needs more detail, land registration numbers etc Clerk to update dates on both documents.
25/23 Financial Matters.
25.1 Bank reconciliation 31st January 2023.
INCOME
Holmemeal bond £23.72
Bank int. £6.42
Rent £40.00
EXPEN. £1560.91
Unpresented £25.00 (British Legion)
Balance of a/c’s:
RBS current £1000.00
RBS deposit £9173.87
Unity Trust £7367.23
Total funds £17,541.10
25.2 Bank reconciliation 28th February 2023.
INCOME
Rent £466.98
Donation £50.00 (repair to green – Keenan)
Bank int £6.36
EXP £534.79
Unpresented £25.00 British Legion.
Balance of a/c’s:
RBS current £1000.00
RBS deposit £9251.63
Unity Trust £7278.02
Total funds £17,529.65
Clerk to investigate the unpresented cheque from November with Cllr Wakeman.
Clerk noted the Section 137 figures for 2023/24, being £9.93 per electorate and £5,680 in total for GL.
25.3 Draft budget. Cllr Headington went through the budget overview @ 8th March 2023 and Budget overview looking towards 2025/26. The budget being more or less balanced, but concern for future years due to cost of tenders, will need to increase the precept or cut back on maintenance, with the village being kept to a good standard.
25.4 Unity Trust Bank. To update on credit card application. Clerk on with completing forms.
25.5 Signatory. To update on removal of Cllr Dan Cox and adding Cllr Simon Headington RBS account – first application expired, applied again/ Clerk to use RBS mandate team to look at application status. To update on adding Cllr Rigby and Cllr Cadenhead as Signatories to Unity Trust account – Cllr Rigby confirmed as a new signatory on the Unity A/c. Clerk now in receipt of ID for Cllr Cadenhead, to send to Unity.
25.6 To accept and approve payments made since the last meeting:
Bruno Cardona. Moss killing tennis court £45.00
Sarah Stokes (Parish Clerk) Admin £465.20 (end Feb)
Sarah Stokes (Parish Clerk) Exp £24.59 (end Feb)
25.7 To accept and approve payments.
Sarah Stokes (Parish Clerk) Admin £465.20 (end March)
Sarah Stokes (Parish Clerk) Exp TBC. (end March)
Dalc subscription 23/24 £263.41.
T W Cox Work on swings £690.00
The payments were propsed By Cllr Long and seconded by Cllr Rigby.
25.8 To discuss the legacy of the late AWJ Eyre.
Cllr Headington reported that following the death of local resident Mr AWJ Eyre, on 20th June 1926, the Parish Council received a bequest as a result of the following clause in his will:
“(9) I give to the Parish Council of Great Longstone aforesaid the sum of one hundred pounds (free of duty) Upon trust to invest the same and apply the income thereof in the upkeep of the Longstone War Memorial and as necessary the painting of the railings around the same the mowing and tidying at least twice a year of the Village Greens of Longstone aforesaid and repairing the old village Cross and I direct that so long as an Ex-soldier who served in the Great War and is a resident in the village of Great Longstone is available he shall be engaged to carry and be paid for carrying out the work mentioned in this clause”
We are unsure how the money was managed during the 1930s but we do know that £102.88 was used to purchase a 3 ½% War Stock bond in 1940. The council was paid around £3.55 interest a year until 2015 when the bond was redeemed by HM Treasury and the council received back its original investment of £102.88 in early 2016.
When this money was left to the council, almost £100 years ago, the interest represented a significant sum of money that could be put to good use. This is no longer the case.
It was proposed that the Council now close down this Trust and convert the remaining funds (£102.88) from “Capital” into “Income” funds that can be used for the purpose of maintaining the Village War Memorial and the village greens.
Advice has been sought from NALC and their National Accounts and Audit Adviser has recommended that this is an acceptable route to take.
Proposed by Cllr Headington and seconded by Cllr Long.
25.9 Audit. Clerk to prepare for the Annual Governance and Accountability return for the internal audit April/May for the year ending 31st March 2023. To note Allen West and Foster are booked in for the internal audit. The accounts be approved at the next meeting. Clerk to action/ and to liaise with Cllr Headington on Kashflow information for the audit.
To update on the vat refund. Clerk reported two claim forms have been sent in, one for £660.08 (sent in error), HMRC paid the PC, second one sent for £288.08/ with letter. Clerk to monitor the vat claims.
To update on rents from Builders yard, School, JFC and fields. (Tennis paid ay January meeting), (GLCC paid until 2029). Clerk reported all rents invoiced for are received apart from School, have contacted School. The rent for the football club was resolved to remain the same, Clerk to invoice.
To review all bank mandates following APM (May).
To note awaiting the precept in April 2023.
To note Kashflow used for accounting.
26/23 Planning.
Planning applications
26.1 Gild low, Moor Rd. NP/DDD/0123/0063. Proposed ground mounted solar panels x 22 in garden.
PC comments: No objections. Clerk to inform PDNPA that the application could not be viewed online latterly.
26.2 Crackendale View, Furnall Ave. NP/DDD/0922/1195. To demolish current concrete panelled garage and rebuild a new garage.
PC comments: No objections.
Planning decision notices.
26.3 Shackerley House. NP /DDD/1122/1373. Listed Building consent – Removal of existing timber conservatory and replacement with contemporary garden room extension. GRANTED.
26.4 Moorlands. NP/DDD/1122/1435. Proposed single storey side extension, replacement of outbuilding and new porch canopy. GRANTED.
Prior Notification – GDO notification.
New building for mixed agricultural use on land at Middle Hay, Long Lane, Cressbrook Dale. NP/GDO/0322/0431. (In Great Longstone Parish). Parish boundary noted.
Thornbridge Hall. To note awaiting information following the public inquiry.
27/23 Police report. PCSO Boswell. No crimes recorded. Suspicious activity.
28/23 Clerks report. Gained quote for recycled plastic slats and bench; asked Dan Cox if he would power wash on boat/area; asked Bruno Cardona to treat moss on court; liaised with Rick Gooch and Dan Cox on deep spiking machine; asked resident if they could help with the goal marking/lased with Cllr Barrett on/ liaised and ordered line marking paint; contacted JFC on goals; asked for quotes for painting/staining; purchased sets of lights for Christmas tree; booked Bakewell band for 24/12/23; requested key for village green socket from John Fawcett; liaised with DCC/Severn Trent and County Cllr Sutton on urgent drain issues; contacted the history group on war memorial centenary/ looked into war bond information; contacted recycling company regarding damage to green; liaised with Leap/LL and school on well dressing; liaised with CHT on defib seminar/ set up room/advertised; work on signatories; preparations for audit; vat claim sent; rent requests sent;
29/23 Correspondence.
12/01/23 County Cllr Sutton. Immediate action required to the Drains Great Longstone – PC request. Noted.
12/01/23 UTE/Resident. Moor Rd drains. Clerk emailed Cllr Sutton. Noted.
12/01/23 Bakewell Band. Band booked for 24th December 2023. Noted.
13/01/23 PDNPA. Tree felling Taddington Dale A6. Noted.
13/01/23 DCC. Parish and Town Council Liaison Forum. Monday 13th March 2023. Noted.
13/01/23 DDDC Accounts. Reimbursable expenditure 23/24/precept. Clerk replied.
17/01/23 Keenan Recycling Ltd. Letter of apology for damaging the grass verge and sending £50. Noted.
18/01/23 District Cllr Gamble. Election dates/nomination dates. Noted.
18/01/23 PCSO Boswell. Dates/times meetings. Noted.
18/01/23 Dalc. January 2023 newsletter. Noted.
21/01/23 Resident. Helping with line marking. Noted.
22/01/23 PDNPA. Bakewell ranger changes. Noted Rob Kenning moved into another role.
22/01/23 History group. War memorial centenary. Noted.
22/01/23 JFC. Football goals. Noted.
22/01/23 HMRC. Tax code. Noted.
26/01/23 Thornbridge outdoors. Advertising First aid event on community Facebook. Sent to Facebook.
02/02/23 PDNPA. Bold ambitions for Peak District transport backed at Buxton event. Noted.
06/02/23 Resident. Moss treatment on tennis court. Noted.
06/02/23 Blackrock. Update – Holmemeal Charity. Noted.
07/02/23 Charity commission. February 2023 news. For Holmemeal Charity. Noted.
08/02/23 DDDC. Elections. Noted.
08/02/23 BHIB Councils Insurance. Kind Charles III Coronation event risk assessment. Noted.
08/02/23 PDNPA. New funding unlocks National Park access improvements. Noted.
09/02/23 PDNPA. Gild Low planning. Noted.
09/02/23 Enquiry. Rosa event July 2023. Clerk replied back not run by PC.
13/02/23 PCSO Boswell. Emergency bleed kits. Numerous emails. Noted.
15/02/23 Unity Trust Bank. New signatory Cllr Jane Rigby – confirmed. Noted.
15/02/23 Dalc. February 2023 newsletter. Noted.
17/02/23 V hall. Well dressing. Noted.
19/02/23 Resident. School summer sizzle and well dressing. Noted.
20/02/23 Community Heartbeat Trust. Bleed kits/ Follow up from training. Noted.
20/02/23 CHT. Bakewell telephone box and reporting checking. Now resolved with District Cllr Wakeman.
20/02/23 CHT. Defibrillator activation process. Noted.
21/02/23 Franklin Solicitors. Tennis Club contact, regarding former Treasurer. Clerk contacted Tennis Club, resolved.
23/02/23 DDDC. Election posters. Clerk put up.
24/02/23 Myhill cycling. Longstone Edge cycling hill climb Wednesday 28th June 2023 7pm. Noted.
24/02/23 PDNPA. Parish Member appointments to the National Park Authority 2023. Noted.
24/02/23 Unity Bank. Credit card application. Noted.
24/02/23 PPPF. PDNPA Parish Member elections. Noted.
26/02/23 PCSO Boswell. Police report. Noted.
27/02/23 J H Fitness. Kids easter camp. Noted.
27/03/23 Kualo. Domain name expiring 29/03/23. Actioned.
27/03/23 Longstone CE school. Use of court 9th March. Noted.
28/03/23 Clerks and Councils direct. March 2023. Noted.
28/03/23 County Cllr Sutton. Conservative candidate for Longstone – up and coming DDDC local elections. Noted.
30/23 Late items of correspondence.
01/03/23 Myhill. Longstone Edge Hill Climb. Clerk passed details of Village Hall. Noted.
06/03/23 Dalc. March Newsletter. Noted.
06/03/23 RBS. Signatory form. Noted.
08/03/23 Nalc. Bequest. Noted.
08/03/23 Kualo. Domain renewal. Noted.
08/03/23 Kualo. Swopping Tom Dean for Cllr Headington on Kualo account. Actioned.
31/23 Date of next meetings. Annual meeting/s Thursday 18th May 2023 and Wednesday 26th July 2023.
The Chair closed the meeting at 8.54pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, DE45 1NN, Tel: 01629 640851 Email:parishcouncil@greatlongstone.org
