Council Meeting – 18th May 2023
MINUTES OF THE ANNUAL PARISH COUNCIL MEETING
HELD ON THURSDAY 18TH MAY 2023
IN GREAT LONGSTONE VILLAGE HALL
Present: Cllr Wendy Long (Chair), Cllr Simon Headington (Vice Chair), Cllr Jane Rigby, Cllr Caroline Briggs, Cllr James Cox, Cllr Phil Barrett, and Sarah Stokes (Parish Clerk).
To note this meeting followed the Annual Parish Meeting.
Public comments. There were no public comments.
The Chair opened the meeting at 7.39pm.
32/23 Apologies for absence. There were no apologies.
33/23 Declarations of interest. Cllr Cox declared an interest in the football field quote. Cllr Headington declared an interest in planning application Church Croft.
34/23 Minutes of the meeting held on 8th March 2023. The minutes were proposed by Cllr Long and seconded by Cllr Cox.
35/23 Election of Chair. Cllr Cox proposed Cllr Wendy Long as Chair, seconded by Cllr Barrett.
36/23 Election of Vice Chair. Cllr Briggs proposed Cllr Simon Headington as Vice Chair, seconded by Cllr Long.
37/23 Declarations of acceptance of office and declarations on interests’ forms. Clerk in receipt of forms, to ensure all forms publicised and sent off with 28 days to DDDC.
38/23 Recreation ground.
38.1 Playground. Noted joinery due to commence shortly. Noted work competed on swings. Benches in front of the terrace houses – bolt discussed, not to replace, to look at in inspection for replacement options 2024. Power washing – Dan Cox can action next month, Clerk to say yes to. PC inspection 26/04/23, no new issues. Awaiting Rospa report this month. Clerk to check who’s contract the strimming around the play area equipment is on, due to high nettles etc.
38.2 Equipment for years 11+. To note court resurfacing in future. Clerk to ask B Cardona again, for the data sheet for moss treatment, also to ensure the court is locked when treatment has been actioned on the court. Noted that only one netball hoop on court, to investigate whereabouts of other.
38.3 Cricket and Football. Deep spike machine –Dan Cox and Cllr Cox to look at deep spike machine; goal turfing – actioned.
Cllr Cox left the meeting at 7.50pm
Cllr Long proposed to go ahead with the re seeding work etc on the other goal, seconded by Cllr Headington. Clerk to action.
Cllr Cox re-joined the meeting at 7.55pm.
Clerk to ask contractor for a quote for two new goal sockets to enable goal movement across, whilst the grass recovers. Cllr Barrett to look at the tree on the rec, where may need to remove lower branches to allow for the goal to be moved. Cllrs to look at the mowing tender next time, with a view to mowing changes. The Cricket Club buildings were discussed, planning permissions/insurance paid for by the CC, useful toilet facilities. A sports Club/association was also raised, also a bowls club which was trialled before (not enough interest) and high maintenance. It was resolved for the Clerk to book out the football field for Friday evenings 5pm onwards (apart from Fell race night) for the rest of the year, with the boys to play at 5 -6pm and girls at 6 – 7pm, to sort out any arrangements amongst themselves. Clerk to confirm with both. Clerk to let JH fitness know only one goal, as using at half term.
Noted the mowing contractor had unexpectedly been rushed into hospital hence behind with the mowing. Clerk had contacted the CC on the cricket square mowing.
To note painting/staining awaiting contractor – summer.
39/23 Village greens/village hall.
39.1 Allotments. Letter sent out to allotment tenants, coordinated by Cllr Barrett and S Barrett regarding funding for a water supply, Cllr Barrett went through the letter from details of options to donations to the fund from vegetable stall of surplus veg from allotments. Cllr Barrett to contact S Trezise Harding with regards to funding/plans along with funding from Derbyshire Dales CVS.
39.2 West green. To note old bench removed and new bench delivered and installed.
39.3 Well dressing/coronation. To note funds from DCC for the coronation, passed to LEAP for event. Well blessing 14th July at 3.30pm, followed by school ‘summer sizzle’ event open to the community.
To note war memorial centenary. F Parker walk about – 18th July 2023.
To note repairs to green actioned, noted further damage on greens by vehicles. Clerk to ask contractor to re sett dislodged stone sett on The Cross green.
To note awaiting key and tubular heater for electrical box – war memorial green. Xmas/carols to go on July agenda.
40/23 Closed churchyard and cemetery.
40.1 Bio diversity and maintenance plan. Cllr Cox raised the burial grounds and the PCC looking at rewilding some areas. Clerk to re – request quote for spraying the ivy in the closed churchyard. A figure was proposed by Cllr Headington and seconded by Cllr Long, to enable action before the next meeting, to enable bio diversity action 12 weeks later. Thank you to S Barret for all her work so far on the rewilding project (details in annual parish meeting). Leaps involvement in the community project noted.
41/23 Footpaths and roads.
41.1 Defibs. Monthly checks done.
41.2 Speeding/streetlighting/grit bins/bins. Clerk to chase invoice for snow work.
41.3 Electric charging points. No report.
41.4 Drain issues. Clerk to report two blocked drains in the ‘Top yard’ vicinity. Clerk to re contact DCC/Cllr Sutton on the drain issues on Church Lane/ village hall vicinity. To note issues on Butts Rd/Glebe Ave/Station Rd.
Clerk asked to contact Highways to sweep the gravel spiling out from the verge on Butts Rd, this being a safety issue.
‘Pathfinder’ bio diversity verges noted, noted as plan to cut back in October by DDDC/ some residents looking at cultivation licences. PC received no correspondence on this.
Work on the cattle grid (Moor Rd) and wall (Leys Lane) being carried out currently by DCC.
Update on work on Longreave Lane/Sunnybank/Monsal Trail – no update.
42/23 Council Administration
42.1 Land registration. (Fields and track and builder’s yard. Clerk gained lower quote for Solicitor work/used Solicitor before. Clerk to gather documents for Solicitor.
42.2 Community Facebook and website. Working well.
42.3 Two vacancies for Parish Councillors. Clerk to action notices for vacancies with DDDC.
42.4 Inspection of Council owned land. September/October.
42.5 Risk register. Cllrs went through changes. Clerk to action changes for approval at the next meeting.
Clerk to invite new District Cllr Kelda Boothroyd to the next meeting/s.
43/23 Financial matters.
43.1 Bank reconciliation 31st March 2023
INCOME
Bank int £7.84
Vat £948.16
Rent £1.00
EXP £2002.99
Unpresented – none
Balance of a/c’s
RBS current £1000.00
RBS deposit £9234.47
Unity Trust £6,249.19
Total £16,483.66
43.2 Bank reconciliation 30th April 2023.
INCOME
Bank int £7.22
Holmemeal £23.72
Precept £19,444.00
DCC grant £100.00 (coronation grant passed to LEAP)
EXP £813.11 (inc. £9.00 Unity credit card)
Unpresented – none
Balance of a/c’s
RBS current £1000.00
RBS deposit £9265.41
Unity Trust £24,989.08
Total £35,254.49
43.3 Finances – update on income and expenditure against budget 2023/24. Cllr Headington went through the figures. Cllr Long thanked Cllr Headington for keeping us on track.
43.4 Credit card. Noted the Clerk is now in receipt of the PC credit card used to be used for stationary/ xmas lights etc.
43.5 Signatory. To note Dan Cox has now been removed from the RBS account and Cllr Headington added. To note David Cadenhead has not been added as signatory to the Unity a/c.
43.6 To accept and approve payments made since last meeting:
TDP (Bench/ slats) £725.59
Unity Trust (service charge) £18.00
Sarah Stokes (Admin April) £465.20
Sarah Stokes (exp April) £13.50
BHIB (Parish Council Insurance) £930.00
The payments were proposed by Cllr Long and seconded by Cllr Barrett.
Noted the insurance premium had decreased.
43.7 To accept and approve payments.
Community Heartbeat Trust (Defib Annual Support) £162.00
Great Longstone Cricket Club (Annual electrics defib) £25.00
Under The Edge (donation) £150.00
Sarah Stokes (Admin May) £465.20
Sarah Stokes (Exp May) TBC
TW Cox (various jobs) £582.00
W Brindley (mowing – closed churchyard and rec) £862.50
The payments were proposed by Cllr Long and seconded by Cllr Rigby.
43.8 To approve Annual Governance statement for Audit 2022/23. The Annual Governance was proposed by Cllr Long and seconded by Cllr Headington. Documents duly signed.
43.9 To approve accounting statements for Audit 2022/23. The Accounting statements were propsed by Cllr Long and seconded by Cllr Headington. Documents duly signed.
Clerk to send to external auditor/ publish documentation.
43.10 To review bank mandates. No action. Cllr Headington raised transferring funds from Unity account to RBS as a better rate of interest (lump sum).
43.11 To update the ‘Pre – authorised’ expenditure. Proposal: to approve the ‘Pre-Authorisation’ dated May 2023, as permitted under item 5.6 of the Financial Regulations. Small amendments to the list. Clerk to circulate revised document.
To note precept received.
Update on rents. All received to date.
Update on VAT claim issue. No update, further vat claim to go in autumn.
To note Kashflow used for accounting.
44/23 Planning.
Planning applications
44.1 Church Lane Farm, Church Lane. NP/DDD/0423/0374. Erection of agricultural building.
PC comments: No objections.
44.2 Church Croft, Church Lane. NP/DDD/0323/0355
PC comments: No objections
44.3 Windyridge, Longreave Lane. NP/DDD/0323/0329. Proposed alterations, extension and new garage.
PC comments: No objections.
44.4 2 Glebelands, Station Rd. NP/DDD/0323/0297. Extension and alteration to outbuilding.
PC comments: No objections.
Planning decision notices
44.5 Crackendale View, Furnall, Ave. NP/DDD/0922/1195. To demolish current concrete panelled garage and rebuild a new garage. GRANTED.
44.6 Gildlow. NP/DDD/0123/0063. Proposed ground mounted solar panels x 22 in garden. GRANTED.
44.7 Glebelands NP/DDD/0323/0297, as above. GRANTED.
Planning appeal decision
44.8 Thornbridge Hall. APP/M9496/c/21/3279072. Extensive document available on the PDNPA website.
Summary decision: The appeal is allowed, the enforcement notice is quashed, and planning permission is granted (with terms).
45/23 Police report. PCSO Boswell reported 1 crime and `1 theft, in GL and LL.
46/23 Clerks report. Contacted contractor regarding work to swings; inspected the benches nr the Terrace – contacted contractor regarding bolt; asked D Cox regarding power washing; requested moss data sheet from mowing contractor; contacted D Cox and R Gooch regarding the deep spike machine; contacted CC regarding cricket square; contacted contractor regarding painting work; made contact with J Fawcett on key; contacted contractor to remove and install the bench, ordered new bench/ took delivery; liaised with St Giles on well blessing; contacted DCC and Severn Trent on Church lane/ V Hall drain issues; contacted Cllr Wakeman on B Legion cheque; credit card application sent In; dealt with mandate team at RBS on signatories; election information displayed and handed in – Bakewell; Updated dates on asset register and retained document; preparations for internal and external audit/ meeting with internal auditor x 2; rent request from JFC, chased School rent.
47/23 Correspondence. – All correspondence noted.
09/05/23 Loveday’s Solicitors. Land registration price.
05/05/23 DCC & Cllr Sutton. Road Closure Moor Rd – cattle grid work 15 – 26 May 2023.
04/05/23 JFC. Girl’s football.
04/05/23 Resident. Hedgehogs on rec.
03/05/23 BHIB. Insurance renewal.
02/05/23 Clerks and Council’s Direct. May 2023.
01/05/23 PCSO. Boswell. Police report.
27/04/23 LEAP. Well blessing. Numerous emails.
27/04/23 PCC. Well blessing. Numerous emails.
27/04/23 Mowing contractor. Cricket square.
26/04/23 GL Cricket Club. Cricket 2023 and square.
26/04/23 PPPF. Minerals topic paper.
25/04/23 Cllr Cadenhead. Decision not to co-opt on to the PC.
24/04/23 Dalc. May newsletter.
24/04/23 Land Holdings business. Asking to purchase Rec.
24/04/23 PDNPA. Dales Area Parish members ballot 2023.
24/04/23 Dalc. April newsletter.
24/04/23 J Fawcett. Keyt for electric box.
24/04/23 Lloyds. Unity Trust bank – PC credit card. Additional emails on this matter.
24/04/23 Longstone CE school. Sports day 13th July/grass cutting.
21/04/23 Sport England. Active places data platform. Clerk replied.
21/04/23 LEAP. Coronation funds. Numerous emails.
21/04/23 Allen West and Foster. Internal audit.
20/04/23 J F Fitness. Use of recreation ground for May sessions – kids camp.
19/04/23 DDDC. Bin collection. Passed to Facebook.
19/04/23 BHIB. Insurance renewal.
17/04/23 Lloyds. Unity Trust credit card. Numerous emails.
14/04/23 DDDC. May 2023 elections. Statement of persons nominated or PC and Notice of poll for Calver and Longstone ward.
Clerk displayed notices.
14/04/23 Rospa. Inspection booked.
14/04/23 Cllr Sutton. Byway closure 15 – 26 May 2023 Leys Lane.
11/04/23 DDDC. Derbyshire electrical vehicle charging survey. Clerk highlighted.
08/04/23 MEMRAP. Public meeting 19th April 2023. Reinstating the Peaks and Dales line.
06/04/23 DCC. Drain issues Church Lane. Numerous emails on this matter.
05/04/23 Payroo. Sign in issue.
05/04/23 County Cllr Sutton. Drain issue Church Lane. Numerous emails on this matter.
29/04/23 RBS. New bank mandate now updated.
28/03/23 Mowing/maintenance contractor. Moss treatment.
28/03/23 F.o.l.s. (Longstone School). Summer sizzle and well blessing.
26/03/23 Allotment. New resident requesting to go on allotment list.
23/03/23 PDNPA. Overhanging tree – The Willows.
20/03/23 DCC. Report from Parish & Town Council Liaison Forum meeting on 13th March 2023.
20/03/23 PKF. External auditor instructions.
18/03/23 PDNPA Management plan. New management plan.
15/03/23 DDDC. Election notices. Clerk displayed.
14/03/23 DDDC. Supply of the 2023 Electoral register – Great Longstone.
13/03/23 Rospa. Notification of play area inspection in May.
11/03/23 DCC. Tree fallen on road Hassop.
10/03/23 DDDC. Contact with election team.
48/23 Late items of correspondence. – All correspondence noted.
18/05/23 PDNPA. 7th October 2023 Parishes Day.
17/05/23 PDNPA. Nomination form error.
17/05/23 PDNPA. Parishes bulletin.
16/05/23 Contractor. Work on play area to commence soon.
16/05/23 PCC. Well blessing confirmed.
15/05/23 JFC – boys and girl’s football. Numerous emails.
12/05/23 Dalc. May circular 2.
49/23 Date of next meetings. Wednesday 26th July 2023 and Wednesday 13th September 2023.
The Chair closed the meeting at 9.13pm.
Sarah Stokes, Parish Clerk, Longstone Byre, Little Longstone, Bakewell, DE45 1NN. Tel: 01629 640851
Email: parishcouncil@greatlongstone.org
