Neighbourhood Plan Steering Committee – 28th April 2025

Longstone Area Neighbourhood Plan

Minutes of Meeting – Steering Committee

Meeting 1 – 28^th April 2025, Great Longstone Village Hall

Attendance

Apologies received from

No response

1. Apologies for absence. Apologies received as above. Secretary to contact the three people who didn’t respond to check on their desire to be part of the steering committee.
   Action – AD
2. Minutes of Previous Meeting. None to report
3. The committee members introduced themselves to each other and highlighted skill sets and interests.
4. Election of Officers.
                 Chair – Frank Hammond
   Finance Officer – Terry Betts
   Communications – Alexa Masterson-Jones
   Secretary – Andy Douglass
   Work Group Leads and other key positions to be determined at the next meeting.
5. Terms of Reference. Draft document discussed and amendments proposed that covered
   1. Removal of the term “Development” from the title, raised by Sam Lewis by email.
   2. Confirmation that the Steering Committee will have the autonomy to recruit members without first seeking approval from the Parish Council/Meeting but will keep them informed, raised by Sam Lewis by email.
   3. Removal of the word “all” from item 1.2 bullets in reference to consider evidence and documents
   4. Recognition that after production of the Neighbourhood Plan some element of the Steering Committee activity may continue under different terms of reference.
   5. Steering Committee may include topic areas and work groups that are not directly related to a Neighbourhood Plan, but the committee consider that there is a real value to the Longstone Area by including the topic within their wider remit.
   6. Meeting frequency discussed, initially monthly and agreed that 5 members are required to attend to be quorate. In certain circumstances voting by letter will be permitted.
   7. Finance control will be determined by Great Longstone Parish Council rules and will need discussion between Terry Betts and Simon Headington to ensure compliance.
      Action – TB / SH

Draft document to be submitted to Great Longstone Parish Council and Little Longstone Parish Meeting for approval.
Action – AD

11. Area for Longstone Area Neighbourhood Plan. Short discussion and clarification regarding the Parish Boundaries for Great Longstone and Little Longstone. The view of the SC is that the plan would be enhanced by the addition of Hassop and Rowland, and potential for Wardlow was mentioned (as per the Ecclesiastical Parish Boundary).
    It was explained that attempts had been made to engage with Hassop and Rowland but currently they did not wish to participate.
    The door will remain open up to the point where we formally submit the application to the PDNPA
12. Work Stream Discussion. Discussion around the number of work streams and how the various topics best fit to the work stream.
    Ideally 4 or 5 workstreams was felt to be a manageable number.
    Reference was made back to the PDNPA Consultation Document to help define work streams and content.
    Consensus that an approach would be for committee members to pick one or two areas and flesh out what the content might be and how the issues previously raised would best fit into a work stream. Some of the interests are expressed below, but the ask is that committee members reflect on areas of interest so we are able to discuss aims and objectives for the work streams at the next meeting.
    Action – All
    1. Housing, Development Boundaries – FH / JC
    2. Public Transport / Parking and Pavements – GB
    3. Conservation and Environment, Green Spaces – SB / RS
    4. Business and Tourism – RS
    5. Recreation and Community Asssets – AD
    6. Farming, Biodiversity Net Gain – SB / JK
    7. Creating Community

13. Base Data. Members need to establish an “as is” position for some of the categories. Some data relating to residential occupancy is available from census data that can be made available to the committee.
    Action AD / SH
14. Email Communication / Data Storage. Debate about best means to store data used for the preparation of reports in a private space, but accessible to committee members. This could be on Google Drive / ZOHO / Microsoft OneDrive platforms. Best options to investigate.
    Action – All

    Email correspondence should be through the emails listed on the Steering Committee circulation list.

15. Next Meeting. Next meeting to be arranged during w/c 2^nd Ideally to involve Andy Nash who was jointly responsible for production of Bradwell Neighbourhood Plan and has agreed to discuss their challenges in the production of their plan.
    Action – AD
16. Action Summary