Council Meeting – 20th January 2010
MINUTES OF THE PARISH COUNCIL MEETING
on 20th January, 2010
Present: Cllr S. Barton [Chairman], Cllr S Mason, Cllr. Mrs. S Barton, Cllr P. Thompson, Cllr H. Wright , Cllr G Frankland, Cllr Mrs. W Long, J. Derricott [Clerk] and the UTE Editor plus 2 other members of the public.
Public Questions and Comments
The Council heard comments from Mr. John Poulter concerning the forthcoming rescheduled public enquiry scheduled for the 15th and 16th of February into off roaders. Mr Poulter thanked members for the personal support he had received and raised the issue again pointing to the potential nuisance that could be caused by this activity.
Mr Poulter welcomed any future support.
The chair extended condolences on behalf of the Council in respect of the sad loss of Bill Holden [a former clerk to the Parish Council] and Myra Sanders.
01/10 Apologies for Absence
Cllr S. Headington. It was also noted that Cllr Bentley [District Councillor] could not attend.
02/10 Minutes of the Meeting held on 16th December, 2009
The minutes were approved.
03/10 Declarations of Interest
Cllr H. Wright declared an interest in items involving Derbyshire Council.
Cllr G Frankland declared an interest in respect of the proposed tender for mowing and maintenance of the Recreation Ground in view of his personal association with the Cricket Club.
04/10 Confirmation of Agenda
The revised agenda was approved by the Council.
05/10 2010 Village Day/Week Arrangements
Cllr. Mrs S Barton indicated that she would speak with Cllr Thompson and the matter would be reported on at the next meeting.
06/10 Great Longstone School Travel Plan – Request for Road Sign
It was agreed that this matter be deferred until the issue of the 20mph limit was resolved.
07/10 Snow Clearance
Members reviewed the budget allocation for the filling of Council owned Grit Bins. It was agreed that the Chair would propose appropriate alterations based upon the cost associated with the purchase of additional grit during the recent bad weather.
The Chair proposed a vote of thanks to Mr Turner who had assisted persons in the village and when asked immediately sourced and provided grit to replenish the grit bins owned by the Parish Council. The Clerk was asked to write to Mr Turner to express the thanks of the Parish Council.
08/10 Village Developments
(1) Facilities for Teenagers – Cllr Long advised on this matter and it was noted that the issue would be outlined at the proposed Village Day.
(2) Children’s Playground Equipment – Cllr Long advised as item [1] above.
(3) All Weather Sports Facility – Cllr Long advised on the grant process and that grant applications would have to be made for the 2011 allocation.
(4) 20 MPH Speed Limit – The Clerk referred to the email forwarded to members earlier in the Month. Derbyshire County Council had confirmed that data collection would first have to be collected before a decision could be taken. This work could not be commenced until Spring. The Clerk was asked to note this and write to Derbyshire County Council in April [after Easter] to ask for an update on progress.
(5) Affordable Housing – It was noted that contact had been made with the project officer and that a meeting was to take place on 28th January with the project officer and Cllrs Mrs. S Barton and S. Mason.
(6) Scheduled Footpath Maintenance – Members agreed that there was a need for scheduled maintenance. Members noted that there was a cash limit of £495 in reclaimable expense. Members also noted the comments made to the Council at the December meeting. The Clerk was asked to place this on the agenda for the February meeting when tenders for mowing and maintenance would be considered.
(7) Repairs to Wall by the Cricket Pavilion – The matter be carried forward to the February meeting.
(8) Repairs to the Wire Fence at the Bottom of the Recreation Ground – The Clerk was asked to write to Derbyshire Dales Housing to ask that they look to repair the fence as it was the view of the Council that the responsibility was theirs.
(9) Power Washing and Painting of Seats – Cllr Frankland indicated that the matter was in hand.
(10) Re Siting of Post Box – The Chair indicated that this matter was in hand but the contact person was away on extended leave and he would chase the matter and report back to a future meeting.
(11) Registration of Council Owned Land – The Clerk indicated that he would liaise with Cllr H Wright and deal with this matter.
(12) Re Siting of Village Notice Board – The Clerk was asked to look into the possibility of obtaining a grant and report back to a future meeting of the Council.
(13) Formalisation of Standing Orders – The Clerk was asked to action with the Auditor.
(14) Location of Missing Council Minutes – Members noted that all reasonable action had been taken to locate the minutes and this had failed. The Clerk advised that no further action was therefore required.
(15) Grievance Procedure – This matter was deferred to the February meeting.
(16) Gildlow Quarry Rent – Matter deferred to the February meeting.
(17) Public Telephone Box {Opposite the Crispin} – Matter deferred to the February Meeting.
At this point in the meeting there was a short refreshment break
09/10 Police Matters and Neighbourhood Watch
No matters were reported.
10/10 School Matters
The issue of water cascading down the path leading from the school was raised again. The Clerk was asked to write to the Headteacher to raise the issue and ask that it be investigated.
11/10 Planning
[1] Planning Application NP/DDD/1209/1131 – Timbers, Main Street, Great Longstone – Installation of Solar Panels on the East and West Facing Roof – Members raised no comments and asked the Clerk to inform the National Park Authority accordingly.
[2] Members noted the Planning decision notice for the Thornhill House Care Home {NP/DDD/1009/0853} and the Listed Building Decision Notice { NP/DDD/0909/0791} in respect of Cuckoo Cottage.
12/10 Financial Matters
(a) Members noted the balance of the current account was £1000 and the deposit account was £11102.00
(b) The following payments were approved:
[1] W.J. Derricott [Salary] £ 358.29
[2] Peak Advertiser [Tender Advert] £ 41.60
[3] D. W. Turner Transport [Grit Salt] £ 123.38
(c) Members noted that £120 had been received in respect of Allotment Rents.
(d) Members noted the request made by the Great Longstone Senior Citizens Club for grant assistance. The Clerk was asked to write to advise the Senior Citizens Club that the matter was being considered by the Trustees for the Holme Meal Charity.
(e) Members considered tender specifications for the mowing and Maintenance of the Village Greens and Closed Church Yard, etc and the Mowing and Maintenance of the Recreation Ground and the appointment of an Auditor/Accountant to the Council and approved the suggested specifications.
13/10 Maintenance
RECREATION GROUND
(a) Play Equipment Inspection Report
Cllr. Mason reported that a check had been made and all was satisfactory.
ROADS AND FOOTPATHS
(a) Scheme for the Resurfacing of Footpaths
The Council noted the general response to the letter reported at the December meeting and asked the Clerk to write specifically again on this issue.
(b) The Clerk was asked to liaise with Sheffield City Council concerning the access to the path at the end of Station Road.
14/10 Correspondence
The matters on the Agenda were noted by Members. Members agreed that no further action was needed in respect of the email from Peter Coffey
15/10 Late Correspondence
The planning application referred to above was noted.
16/10 Date and Time of Next Meeting
Wednesday 17th February, 2010 at 7.30pm.
WILLIAM JOHN DERRICOTT
CLERK TO THE PARISH COUNCIL
