Council Meeting – 15th January 2020

MINUTES OF THE PARISH COUNCIL MEETING
HELD ON 15^TH JANUARY 2019
IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM

Present: Cllr Wendy Long, Cllr Rick Gooch, Cllr James Cox, Cllr John Shimwell , Cllr Phil Barrett, Sarah Stokes (Clerk), UTE, 1 parishioner (tennis club), Tom Dean (Community Website volunteer) and 2 representatives from Peak Road Club.

Public comments. A resident from the tennis club came to update about the tennis club and the ask about the new court fence, areas covered: now a small club; still use the court Wed/Sunday; pay £40 rent to the PC; used 60 times in the last year; £315 in the tennis club bank; now the main contact for the club; gave a run down of who use/ including holiday cottage owners; club were disappointed over xmas  as they couldn’t play as work had started on the court; asked about the new court fence and balls bouncing off; when can we use the court?; reluctant to pay the full £40.

The Parish Council will keep the tennis members informed of progress on the court. The funds paid by the tennis court being for a specific slot, to reserve this slot.

Peak Road Club came to talk about a cycle race hoping to organise for 1 July 2020. Areas covered; Moor Rd up Longstone edge; in evening 6.30 – 9.30pm ; contacting DCC about a road closure above Dale Farm; start would be above Dale Farm; would do a letter to residents; concern for farmers getting up hill if harvesting; entrance’s to Gildlow and knackers yard were noted; road staying open for emergency vehicles; provision for spectators and car parking; possible 120 riders, Monsal Hill climb mentioned and car parking; police  and first aid. Clerk to contact farmers regarding car parking, passing on details. Turners to be contacted by club regarding yard and access.

Community website, Tom Dean came to update/discuss progress. Areas covered; domain and email now been transferred to Kualo; can only use the free 24hr version to do a trial of a website; PC need to be looking to purchase a package;  Toms personal commitments increased, look at 6  months as a volunteer to set the website up; community website evening discussed and interest so far from pub and photography club;  adverts and paying for;  website needs to pay for itself; the website developing/being tweaked as go along; possible B and B’s advertising/open gardens event etc; Facebook page; GDPR and photos; evening event for residents to have a their say then develop the website.

Clerk to contact S Headington regarding storage needed for new website/based on data.

Clerk to look at pricing of suitable Kualo packages.

Clerk to look at GDPR and photos on the website/permission.

Clerk to let VH know no projector required for the evening.

To note the public comments session incorporated the community website.

The Chair opened the meeting at 8.10pm.

01/20 Apologies for absence. Apologies were received from Cllr D Cox, Cllr D McGoverne, County Cllr Judith Twigg and District Cllr Clare Gamble.

02/20 Declarations of interest. Cllr J Cox declared an interest in the quotes the play area surfacing and West green path.

03/20 Cllr McGoverne. Clerk had re looked at the Cllrs position due to relocation, where the Cllr could stay on the Council. However, the Cllr has put in their resignation due to business commitments. The Chair highlighted the impression the Cllr had made whilst on the Cllr and hoped he would stay, with children at the school and previous land lords also being on the PC in the past. The Clerk had thanked the Cllr and wished him all the best for his business. Chair to talk to resident who has shown an interest in being a Cllr. Clerk to inform DDDC/website etc of the resignation.

04/20 Minutes of the meetings held on 13^th November 2019. The minutes were proposed by Cllr Long and seconded by Cllr Barrett.

05/20 Recreation ground.

5.1 Playground. Toddler springer quote. No quote received for this. It was resolved to get a quote to paint the springer.

Cllr J Cox left the room at 8.15pm.

Safety surface Infront of the boat climbing wall. It was proposed by Cllr Long to go with the quote for the surface, to be actioned asap, due to the Rospa report, seconded by Cllr Barrett.  Cllr Gooch to inspect the play area on a monthly basis.

To monitor condition of jumbo lander roof.

5.2 West Green path. This was discussed at this point due to the Cllr Leaving the room. It was proposed by Cllr Long to go ahead with the quote for the path, seconded by Cllr Barrett.

Cllr J Cox re-joined the meeting at 8.20 pm

5.3 Equipment for years 11+.Court fencing/edging stones; Cllr Long reported that the wooden panelling has been removed, thank you to J W Long Engineering. However, the edging stones are in a poor state. Steelway will be doing some work involving the edging stones, however the stones will be left on the court to dispose/utilise elsewhere. Clerk to get a quote for the edging stones after the new fencing has been installed, an agreed sum for the work to be carried out was approved. New fencing going in 16th/17^th/20^th and possible 21^st January. Clerk to keep the tennis club informed of progress as the tennis club are keen to get back on. Clerk to liaise with the court installers on site.

It was resolved for the Clerk to invoice the tennis club £25 for this year’s fees.

Clerk is arranging a sign with a local contractor to go on the new court.

Court resurfacing and funding. It was discussed that Bakewell court is in a similar condition to that in GL (Clerk been to look at). The application to Sports England was not successful. Clerk and Chair had discussed getting the fencing and edging work done and holding back on the resurfacing, as there has been a continuation of ongoing rec. projects. Clerk stated that need to be going back to other jobs such as land reg and also the ongoing community website etc, to concentrate on doing things well, rather than moving straight on to the resurfacing.

Cllr Gooch suggested a fundraiser for the court surface. The Cllr being happy to lead on this and look into this.  It was noted that there had been trouble at a party on the pitch event. Licenses/toilets/village week/in past PC funded ice cream were also discussed.

To note Clerk to return form to DDCVS after fencing installed, following funding of £4000.

5.4 Cricket and Football. Quote for maintenance work on football field for 2020.  It was resolved to go with contractor used last year, to go for two deep spiking’s and 1 weed and feed. To note 1 other quote received. Clerk to ask contractor.  This was proposed by Cllr Long and seconded by Cllr Gooch. Clerk to look at tenders for the contract for 2021.  To note joiner making the slats for the bench near the pavilion in due course.

To note article to go in UTE following the fence installation.

To note Clerk to compile painting list for 2020, including village benches.

06/20 Village greens/village hall/fields.

6.1 Parish noticeboard. Joiner making in due course.

6.2 Xmas tree/lights. It was resolved for the Clerk to liaise with P Thompson on new lights needed for xmas 2020.  Thank you to all those who helped with the trees and xmas tree both with the installing and removal of lights, the tree being J Long and J Fawcett. Enjoyed by all. Clerk to send thank you’s.

6.3 West Green path. As above.

6.4 Allotment’s. 1 allotment holder would like to split a large plot, make into two. Clerk suggested a joint plot, as the adjacent plot holder is next on the waiting list. Clerk to put this to the tenant, whereby a new agreement would be issued.

6.5 Field Moor Rd -tenancy agreement and walls. The tenant replied that the wall has been in the state of repair for for over 50 years, never been any stone as such, just base of a wall. Clerk to look into past records.

To note T W Cox looking at a gutter repair on the village hall, following a report to the Clerk by the house at the rear.

07/20 Burial grounds. No report.

08/20 Footpaths and roads. (including streetlighting/speeding/parking/verges).

8.1 School Council and Derbyshire County Council speeding meetings. Clerk reported a meeting set up with DCC for 20^th January and School on 27^th January 2020.

8.2 Streetlighting. DCC are still ongoing with the changes to led.

8.3 Floods – Longreave Lane. It was reported that DCC have not made any improvements.  Clerk to report drains needing cleaning.

Clerk to send a letter to the resident parking regularly on the right of way on Spring Bank.

To note awaiting reply’s /action on: surfacing work on Sunnybank, work on Cherpit lane and a reply regarding the tarmac on Longstone edge. Clerk to contact DCC regarding the cultivation licence and write to the resident regarding the hoops on the verge, these being a trip hazard. Clerk reported that the two footpath signs in the Beggarway Lane vicinity will be replaced this spring (DCC),

09/20 Council Administration.

9.1 Land registration. Ongoing.

9.2 Community website. See above.

9.3 PC Email/website domain. See above, now transferred across to Kualo. Thank you to Simon Headington for all his help with this.

9.4 GDPR. Clerk to look at photos and the community website, as above.

10/20 Financial matters.

10.1       Bank reconciliation for 31 November 2019

INCOME
Bank int               £5.90
Allotments          £61.40
Donations           £335.00 Xmas

Bank transfer     £7500         ***** incorrect transfer of funds ***** see last minutes.

EXP        £13018.16 (TO NOTE MISTAKE IN BANK, showing a higher exp than actual.

Sum of £7500)

Unpresented       D Longden £80, Dalc £100, GL Cricket £2600.

Current a/c £1000  Deposit a/c £33846.35

10.2       Bank reconciliation for 31 December 2019

INCOME
Rents                                   £24.56
Reimbursables                  £3281.00
Investments                       £31.63
Bank int                              £5.87

Unpresented                      £100 Dalc.

Current a/c £1000 Deposit a/c £34,509.41

10.3       Quarterly statement October 2019 – December 2019.

INCOME
Rent                                     £110.52
Vat                                       £1297.89
Bank Int                              £17.96
Donations/grants             £635.0
Reimbursables                   £3231.00
Investments                       £31.63

EXP
V hall                                   £350.00
S137                                    £1013.77
Rec                                      £4336.00
Admin                                  £1072.76
Greens                                £2015.00
Burial                                   £400.00

10.4       To accept and approve payments made since last meeting. None.

10.5       To accept and approve payments.

Sarah Stokes      Admin                   £812.80
Sarah Stokes      Exp                        £153.73
Wendy Long       Woven mesh      £30.00 (xmas tree)

The payments were approved by Cllr Gooch and seconded by Cllr Barrett.

10.6       Signatories. No news on Clerks signatory, Clerk to chase. Clerk reported that Nat West Bank Manager phoned to apologise for the above discrepancy and will be passing this matter to their HO.

To update on allotment income – awaiting two rentals.

To note funds of £4000 received from DD CVS for the court work.

To note all reimbursable expenditure funds received.

To note donation of £50 from a resident towards the xmas lights.

11/20    Planning matters.

11.1       Planning application. Laburnam House, Main St. Listed building consent – internal alterations to the existing fireplace. NP/DDD/1219/1323.

PC comments: no objections.

11.2       Application NP/DDD/1019/1085 Agricultural building Thunderpit Lane. Withdrawn.

12/20.   Police report. 2 concerns for safety, 1 theft, 2 for criminal damage and an adult safeguarding. Was also noted by the PC there had been fly tipping on Longstone edge.

13/20    Clerks report. Asked Joiner to quote for toddler springer and other work to go ahead with on rec also noticeboard; Contacted Steelway regarding installation of court/site meeting; contacted DD CVS about funds; arranged sign for court; photographed Sunnybank pre court work; contacted Tennis Club; liaised on xmas tree delivery; xmas light orders/arranged lights going up/dates; wrote to field tenant; arranged meeting with DCC regarding speeding; evening site visit for floods/police contact; contacted Dalc regarding Cllr and moving; updated Financial regs etc, sent to website; land registration;  Liaised with  T Dean on presentation; large number of correspondence arranging email transfer and domain for website; circulated Holmemeal A/c’s; wrote to Nat West regarding RBS issue; sent precept in; sent two claims for reimbursable expenditure; liaised on allotment tenant change/allotment payments; completed community leadership form; displayed election notices.

14/20    To report on any correspondence received and agree any actions arising.

• 18/11/19 DCC. Community safety clean up. Noted.
• 18/11/19 Steelway. Hard copy of order and pre site survey. See rec.
• 18/11/19 DDDC. Confirming Cllrs and register of interests all up to date. Clerk replied.
• 18/11/19. DCC. Record Office consultation. Noted.
• 18/11/19 Joiner. Noticeboard etc. See greens.
• 28/11/19 DCC. Road closure 6th Jan 2020, Longreave Lane bridge work. Noted as signs changed.
• 21/11/19 Sport England. Grant questions. See rec.
• 21/11/19 Cllr Judith Twigg. Footpath signage – update on new ones. See footpaths.
• 21/11/19 Resident. Donations towards tree decoration -lights. See finance.
• 22/11/19 DCC. Your Council your voice survey. Noted.
• 22/11/19 Zuala. Email and domain. Numerous emails on this subject. See admin.
• 22/11/19 Zimbra. Email. Numerous emails on this subject. See admin.
• 22/11/19 S Headington. Email/domain. Numerous emails on this subject. See admin.
• 22/11/19 PDNPA. Parishes day summary. Noted.
• 25/11/19 Resident. Skip Sunnybank. Numerous emails on this subject. Noted.
• 25/11/19 UTE. Various. Noted.
• 26/11/19 P Thompson. Xmas light arrangements. See greens.
• 27/11/19 Mellors. Xmas tree. Noted.
• 28/11/19 Cllr McGoverne. Position and moving. See 03/20.
• 28/11/19 Dalc. Circular 12. Noted.
• 29/11/19 Steelway. Installation timings. See rec.
• 29/11/19 DDDC. Waste collection – xmas. Noted.
• 30/11/19 T Dean. Community Website and presentation preparation. See admin.
• 03/12/19 Dalc. Advise on Cllr relocating. See 03/20
• 05/12/19 Cllr Gamble. Help with xmas lights. See greens.
• 05/12/19 Dalc. Circular 13. Noted.
• 06/12/19 DCC. Speeding meeting January. See roads.
• 07/12/19 Accounts DDDC. Reimbursables. See finance.
• 10/12/19 DDDC. Cllr updates. Noted.
• 10/12/19 UTE. Photos. Noted.
• 13/12/19 Resident. Allotment history. Clerk looked into historical information.
• 16/12/19 DD CVS. Better Dales Fund/end of grant form. See rec.
• 19/12/19 School Council. Signage/map. See roads.
• 20/12/19 DDDC. Precept info. Clerk sent form in.
• 26/12/19 S Headington. Confirmation from Charity commission of Annual return for Holmemeal charity. Noted.
• 28/12/19 Clerks and Councils direct. December 2020. Noted.
• 02/01/20 Resident. Poppy on Church Lane. Clerk ask resident to remove.
• 06/01/20 Peak Road Club. Time trial 1st July 2020, Moor Rd, road closure application. See public comments.
• 06/01/20 Steelway. Court meeting. See rec.
• 08/01/20 Sports England. Unsuccessful application for resurfacing court. See rec,
• 08/01/20 Clerks and Councils direct. January 2020.  Noted.
• Numerous emails from allotment holders, following invoice.

15/20 Late items of correspondence.

• 15/01/20 Resident Tom Deans details – photography club. Clerk replied giving details of the community website meeting.
• 15/01/20 Resident. Streetlight Moor Rd near Gildlow. Clerk to write to DCC on this matter.
• 15/01/20 Field tenant. See greens/fields.
• 15/01/20 PCSO Phipps. Police report. See police.
• The Chair highlighted the wide choice of sports facilities now available within the village.

16/20 Date of next meetings.

18^th March 2020 (new date)        13^th May (Annual Parish/Annual PC meeting).

The Chair closed the meeting at 9.17pm.

Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, Derbyshire, DE45 1NN. Tel: 01629 640851  Email:parishcouncil@greatlongstone.net