Council Meeting – 13th November 2019
GREAT LONGSTONE PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD ON 13TH NOVEMBER 2019 IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM
Present: Cllr Wendy Long, Cllr Rick Gooch, Cllr James Cox, Cllr John Shimwell, Cllr Phil Barrett, District Cllr Clare Gamble, Tom Dean (Community Website volunteer) and Sarah Stokes (Parish Clerk).
Public comments: Tom Dean has volunteered to give the community website an overhaul, ideas had been sent in prior to the meeting for the PC to view. Tom had spoken to Simon Headington who currently runs the website. Spoke about user groups using the website/ GDPR issues with photos. District Councillor Gamble had noted the Boundary commission request regarding the Longstone’s.
The Chair opened the meeting at 7.37pm.
94/19 Apologies for absence. Apologies were received from Cllrs Dan McGoverne and Dan Cox.
95/19 Declarations of interest. There were no declarations of interest.
96/19 Minutes of the meetings held on 26th September 2019 and 19th October 2019. The minutes were proposed by Cllr Long and seconded by Cllr Gooch.
97/19 Recreation ground.
97.1 Playground. Following the PC inspection, the Clerk had looked into toddler springer options, being around £900. Clerk had also asked Cllr Gamble for funds towards this in the new financial year/s budget. It was resolved for the Clerk to ask the local joiner to look into a replacement. Awaiting quote for safety surfacing Infront of boat climbing wall. There was much discussion on children climbing inappropriately on equipment/parents not supervising and signage. Clerk had asked for advise on signage from Dalc/Insurance company and Rospa. It was resolved that the existing signage is suitable. The insurance company asking for weekly documented inspections and an annual Rospa inspection. To monitor the condition of the roof of the jumbo lander.
To note thankyou to T W Cox for completing the painting work pre rain. The joiner has carried out the work on the jumbo lander.
97.2 Equipment for years 11+.Following the second site visit with Steelway, the court fencing was ordered. Awaiting installation of fencing with goals and basketball units end Dec/Jan. Clerk has completed a site form and noted consideration for the weather and grass. It was noted that along with the grant from DDCVS for £4000 Little Longstone Parish Meeting would fund the edging stone work on the court up to a given sum. The court project above to be fully funded by grants. Clerk to arrange a new Perspex sign for the court, ensuring all covered/Rospa report. Lottery sign obtained to also go up following court installation. Cllr Long reported on looking at funding to replace the court surface, this being the next project, with an application gone to Sports England for £10k. The court surface would be around £15K with new lines. Clerk to photograph Sunnybank prior to installation. Clerk to contact the tennis club to let them know about the court.
To note an article to go UTE following the completion of the court fencing, thanking those who funded it, including the National Lottery.
97.3 Cricket and Football. To note funds from the JFC for the goal installation. To discuss the 2020 maintenance quote/work on the football field at the January meeting. A resident had raised a number of issues relating to the Junior football Club. Information has been sourced from Baslow and Longstone Junior Football Club and how the football field project was funded. Cllr Gooch to do an article for UTE regarding the completion of the football field project and new goals, incorporating information on the makeup of the JFC and donations/grants for the project.
It was proposed by Cllr Long for the joiner to replace/stain the two wooden planks on the bench near the pavilion, seconded by Cllr Shimwell. To note Clerk to compile a painting list for 2020, to look at following winter (to include village benches).
98/19 Village Greens/village hall/fields.
98.1 Quotes for new noticeboard Infront of school. To note Cllr Twigg’s donation of £300 towards the noticeboard (Members Community Leadership scheme). Following the quotes from the last meeting the Clerk had sourced a local quote for a wood noticeboard, with a back opening. It was proposed by Cllr Long to go ahead with the more reasonably priced local quote seconded by Cllr Shimwell. Clerk to ask Joiner, also to look at slight relocation in same site/ installation part of price.
98.2 Xmas tree and lights. Clerk reported that an 18ft tree has been ordered to be delivered week 25th November 2019. There was much discussion on the tree/s lights and helpers. Clerk to ask P Thompson for his help/ also to check lights still in good working order and circulate dates for Cllrs and District Cllr (volunteered) to put the trees lights up.
To note the funds for the Xmas tree have this year been donated by Lucy Wright and family in memory of Molly Thornhill also funds from Mrs Holden.
98.3 Quote for West Green path. Awaiting quote.
98.4 Tenancy/tree work fields Moor Rd. It was noted that the tenant had verbally mentioned about tree removal on quarry wall, no letter received on this matter. It was also noted that the tenancy is in Mr and Mrs D Turner’s name, with a small income per year. It was resolved for the Clerk to write to the tenant highlighting the tenancy agreement and boundary walls, the walls being in a poor state of disrepair.
To note the Clerk ordered new string/bulbs for the Xmas tree. To note poppies on streetlights up and wreaths distributed, Cllrs to remove the poppies and return to Clerk.
99/19 Burial Grounds. Cllr Long reported that a resident had raised the pot issue again, advised them to write to the PCC.
100/19 Footpaths and roads (including streetlights/speeding/parking/verges).
101/19 School Council speeding meeting. The Clerk reported that Cllrs Gooch, Long and herself had met with the school council (pupils), along with the Head and a TA to discuss speeding. The pupils had come up with a number of ideas and the PC passed information supplied by DCC, with ideas such as a map of places to park. It was resolved to meet with the Council next term, with the SC to do a letter to parents on where to park/map and to email the travel dept aimed at school’s (supplied by PC/DCC), which has now been actioned by them. They are also coming up with a street sign or for a movable sign. PC to look at signage options. Cllrs and Clerk had looked at sign options near other schools some on the tarmac some advisory limits. The PC asked for the District Cllrs support in working with DCC to get some signage. It was noted in the school meeting that school are very much hidden from the main street, and need school highlighting more. It was resolved for the Clerk to contact Isobel Mulligan at DCC regarding a site visit to discuss signs. 20mph signs were also discussed/flashing light signs. School are also encouraging walking for those in the village. It was noted that there had been an injury in the village involving a child/road.
102/19 Streetlighting. To note the new streetlight installed on Beggarway Lane. Resident nearby thanked the PC for sorting this. Clerk was asked by DCC to report on any streetlights in the village not changed to LED. These being Church Lane near Farm, Casey’s shop and Furnall Ave. The first two are to be fitted with retro fitting led lamps, with a new bracket on the Farm one.
To note B Cardona carried out branch work on village green trees, following inspection.
To note grit now in PC bins and DCC bins, also grit piles been placed.
To note Clerk chased DCC Rights of Way on surfacing works on Sunnybank.
To note some work to be carried out on Cherpit Lane in 2020.
To note wait footpath signs x 2.
To note footpath 30, Temporary diversion order notice.
Cultivation licences Station Rd and Grisedale Rd, await reply PDNPA.
The floods were noted, with the Clerk contacting DCC each time the roads are flooded, with Longreave Lane still being an issue.
101/19 Council Administration.
101.1 Cllr D McGoverne. Cllr McGoverne has raised that he would be moving villages to run a pub locally. As Cllr McGoverne will be living in another village will need to step down as Cllr. Clerk to ask Cllr McGoverne for his resignation due to relocation.
101.2 Cllr Training. The two newly trained Cllrs were absent from the meeting.
101.3 To approve the financial regulations, standing orders, code of conduct and document retention policy. It was proposed by Cllr Long there be no changes, seconded by Cllr Barrett. Clerk to update the dates on the documents.
101.4 Land registration. No action since last meeting due to large number of extra meetings.
101.5 Community website. There were a number of areas discussed regarding the website. Tom Dean was invited to speak regarding the website. Areas discussed; GDPR and photos, Toms ICT/Teaching background, doing a presentation and inviting community groups, costs for this service, new email service/possibly combine, PC legally must have certain data on a website such as financial, S Headington having a deadline?, Storage needed, what to transfer, how far go back with data online, advertisements and sponsorship to fund the costs per year, look at other community websites. Tom to prepare for a presentation to be passed to the PC pre next meeting to view. Clerk to arrange date/book VH, possible 29th January for a community website presentation. Clerk to look new email hosted website. Clerk to put advert in UTE for presentation. Clerk to contact S Headington re deadline. The PC thanked Tom for coming forward and all his designs for a website so far.
101.6 Parish Council email update. The Clerk highlighted that due to the complications of transferring the email service across, S Headington had suggested using Kualo (where the current email provider will transfer the service to them). The price being close to that paid currently. It was proposed by Cllr Long and seconded by Cllr Barrett to go with Kualo, Clerk to action asap due to the December deadline.
101.7 GDPR. Ongoing/filing.
102/19 Financial matters.
102.1 Bank reconciliation for 31 September 2019.
INCOME
Donations/grants £1583
Dividends £31.63
Bank int £6.29
EXP £4294.61
UNPRESENTED S Stokes £828.99, GLCC £25, W Brindley £250, T W Cox £258, P Office £181.66
Current a/c £1000 Deposit a/c £35769.75
102.2 Bank reconciliation for 31 October 2019.
INCOME
Vat refund £1297
Bank int £6.19
Cllr Twigg £300
EXP £2123.02
No unpresented. Current a/c £1000 Deposit a/c £38,900.81
102.3 To accept and approve payments made since last meeting.
Under the Edge (parish mag) £150
Simon Shacklady (painting VH) £350
S Stokes (tree lights) £389.37
102.4 To accept and approve payments.
T W Cox. (Painting/staining work) £1656
D A Longden (joinery work) £80
Dalc (training) £50
Dalc (training) £50
S Stokes (Clerks Admin) £812.80
(exp) £159.96
Oliver Mellors. Xmas tree £285
British Legion. Wreath £25
B Cardona (mowing etc) £2015
CHT (emergency phone) £62.40
W Brindley (mow) £200
W Brindley (mow) £200
D W Turner (grit) £102
GLCC (mow) £1300
GLCC (mow) £1300
The payments were proposed By Cllr Long and seconded by Cllr Barrett.
To approve a donation to Bakewell and Eyam (Holmemeal funds). Cllr reported that the trustees Cllr Long, Peter Thompson and Simon Headington have looked at this year’s income, no funds to be donated to the community transport this year. To be looked at each year. Simon Headington had produced the a/c’s for this year, thank you to Simon, Chair asked Clerk to circulate the A/cs/annual report to give the Cllrs a better understanding of what the funds are for.
102.5 Quarterly statement for July 2019 – September 2019
INCOME
DONATIONS/GRANTS £12,025.78
DIVIDENDS £63.26
BANK INT £23.62
RENT £10.00
EXP
ADMIN £3021.79
REC £2588.55
BURIAL £900
GREENS NONE
V HALL £1173
S137 £176.20
102.6 Signatories. To update on Clerk being a signatory. Clerk had been into Nat West to sign the relevant forms for them to send to RBS. Cllr D Cox (Signatory) had reported to the Clerk an error in Nat West Bakewell earlier in the day regarding the parish bank a/c and his own bank a/c, RBS being part of same group as Nat West. Clerk to write to the branch to ensure this issue does not occur again. Clerk to retain letters for Accounting purposes.
102.7 PRECEPT 2020/2021. Cllrs approve precept for the financial year 2020/2021. The Clerk confirmed that the current years precept is £16,937.00. It was proposed by Cllr Long to raise the precept by 3% for the year 2020/2021, this was seconded by Cllr Gooch. Clerk to send in forms for precept. This being as per discussions in the September meeting.
To note Vat claim sent in and received funds. To note allotment invoices sent and funds coming in. To note Clerk to claim for reimbursable expenditure, two claims.
103/19 Planning matters.
103.1 Planning application. Land to the south of Thunderpit Lane, Thunderpit Lane, Stoney Middleton. NP/DDD/1019/1085. Proposed agricultural building to house, lamb and feed sheep and to store fodder and bedding.
PC Comments: No objections.
10.2 Planning decision notice. Mitcheldene. NP/DDD/0519/0493. Removal of existing garden room and garage to replace with new side extension. GRANTED.
10.3 Appeal. Bleaklow Farm, Hassop. To note no further reply from PDNPA on tarmac track Bleaklow, only acknowledgment of email from PC.
104/19 Police report. No formal PCSO report. It was noted that 50 sheep had been stolen from Tideswell and a bike stolen off a car at Hassop.
105/19 Clerks report. Attended PC inspection of land/report/ requested quotes and asked B Cardona to do jobs following inspection; arranged extraordinary meeting/minutes; attended site meeting for court/ ordered fencing; attended School meeting/report; asked joiner to do work to jumbo lander and sign Infront of post box/and quote for noticeboard; asked for grant for noticeboard County and District Cllrs; requested quote for surfacing Infront of boat, contacted JFC re nets; asked for football field maintenance quote for 2020; arranged gifts; organised village xmas tree and extra lights; contacted DCC on number of matters including streetlights, poppies, Cherpit/Leys Lane, Sunnybank surface, chased girt/salt piles, flood clearance etc; contacted PDNPA re cultivation licences; training reminders; land registration; liaised on community website with volunteer; re contacted S Headington on email; bank meeting; vat claim, allotment invoices; contacted Cllr Gamble re boundary review.
106/19 To report any correspondence received and agree any actions arising.
27/09/19 Resident. Streetlight Beggarway and thank you 31/10/19. See streetlights.
30/09/19 Resident. Traffic improvement suggestions. See speeding.
30/09/19 Cllr Wakeman. Poppies. See village greens.
30/09/19 Resident. Volunteer to run the community website. See Council admin.
30/09/19 Blackrock. Holmemeal charity. Noted.
30/09/19 GLCC. Cricket season. Noted.
30/09/19 JFC. Nets. Noted.
01/10/ UTE. Thank you. Noted.
01/10/19 Cllr J Twigg. Streetlight. See streetlights.
02/10/19 DCC. Cultivation licences. See footpaths/roads.
03/10/19 Dalc circular 11. Sent to Cllrs.
04/10/19 BHIB. Playgrounds. See playgrounds.
07/10/19 Resident/football pitch. See Football.
08/10/19 JFC. Football club details. See Football.
08/10/19 HMRC. Tax code notice. Noted.
09/10/19 DCC Rights of Way. Cherpit lane. See footpaths.
09/10/19 DDCVS. Grant. See Equipment 11+.
09/10/ Dalc. AGM. Noted.
11/10/19 DCC. Members Community Leadership fund and 16/10/19. See noticeboard.
16/10/19 UTE. Meetings. Noted.
21/10/19 Cllr Gamble. Grants. Noted.
22/10/19 DCC. Streetlights. See streetlights.
22/10/19 Peak District Rural Housing Association. Affordable homes, potential opportunities. Noted.
22/10/19 Grounds person. 2020. See football.
23/10/19 Payroo. Invoices. Noted.
25/10/19 LL Parish Meeting. Fund edging stone work on court. See equipment 11+.
28/10/19 DCC. Streetlights. See streetlights.
24/10/19 Steelway. Order. And other related emails. See equipment 11+.
29/10/19 DCC. Community Leadership scheme. Funds and form to complete. Clerk to complete form re noticeboard.
29/10/19 DCC. Poppies on streetlights. See v greens.
30/10/19 DCC. Retrofitting streetlights. See streetlights.
30/10/19 Milford Feeds. Xmas tree order. See v greens.
05/11/19 P Park. Temporary diversion order. Footpath 30. See footpaths.
05/11/19 DCC. Moss on footway. Clerk had reported.
05/11/19 Resident. Xmas tree donation. See xmas tree.
06/11/19 Clerks and Councils direct Nov 2019. Noted.
06/11/19 Steelway. Installation checklist (Clerk returned completed checklist). Noted.
107/19 Late items of correspondence.
07/11/19 DCC. Election 12th December 2019. Clerk put notice up.
07/11/19 Cllr Gamble. Footpath 30. See Footpaths.
07/11/19 Zimbra. Reminder of service closure. See Council admin.
11/11/19 Blackrock. Holmemeal statements.
11/11/19 DCC. Infant school places 2020/2021. Clerk displayed in VH to send to UTE.
11/11/19 PPPF. Thriving and sustainable communities. Noted.
11/11/19 Cllr Gamble. Flood info. Clerk signed onto DCC updates.
11/11/19 RBS. Change of payments abroad. Noted.
108/19 Date of next meetings.
15 January 2020 11 March 2020 13 May 2020 (Annual Parish/Annual PC meeting)
The Chair closed the meeting at 9.34pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, Derbyshire, DE45 1NN. Tel: 01629 640851 Email: parishcouncil@greatlongstone.net
