Council Meeting – 14th March 2018
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON 14TH MARCH 2018
IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM
Present: Cllr Wendy Long, Cllr Peter Thompson, Cllr Phil Barrett, Cllr James Cox, Cllr Caroline Briggs, UTE and Sarah Stokes (Clerk).
Public comments. There were no public comments.
16/18 Apologies for absence. Apologies were received from Cllr Shimwell and Cllr Judith Twigg.
17/18 Declarations in interests. Declaration of interest from Cllr Cox regarding damp quote (item 9.5).
18/18 Minutes of the last meeting held on 10th January 2018. The minutes were proposed by Cllr Briggs and seconded by Cllr Long.
19/18 Recreation ground.
19.1 Playground. Playground painting, awaiting Contractor in summer. Moss, awaiting B Cardona Spring. Clerk reported that the Rospa inspection booked for May/June. Council to go on Rospa inspection automated inspection list. Clerk to action. It was reported that the elephant was twisted.
19.2 Equipment for years 11+. Air walker, awaiting reply from Fresh Air fitness following inspection of rust. Moss on court, awaiting B Cardona Spring. Bench, it was resolved to purchase the 2000mm TDP Trail bench to go in the vicinity of the court @ £200 plus vat (to note donated towards received). This was proposed by Cllr Briggs and seconded by Cllr Long. Clerk to organise. A PC plaque was discussed. Court fence work/supports, awaiting Contractor, to note quote received. To note tennis court hedge trimmed.
19.3 Cricket and Football. It was reported that there is a small hole in football net due to bird stuck. It was also reported that there was a fault with football post section, thank you to Cllr Thompson for mending this. Drainage work/grants – Football field; Cllr Long and Clerk have worked together to send off the grant applications, one of which has a May deadline. The FC grant requires other grants to be secured before progressing to the next stage of applying, a set back to the plan, the DCFC representative whom met with Cllr Long/Clerk at the inspection being involved in the grant process. The lottery grant being £5.5K, DDCVS £5k. The work planned to go ahead was reconfirmed. To note Clerk awaiting fixtures from CC for this year.
20/18 Village greens. Allotment drainage and bamboo, awaiting finer weather, this will not affect the allotment activity. Tree belt; letters received back from both PDNPA and DCC. DCC PDNPA refer to the previous lease. DCC refer to ‘according to our records the area surrounding the bus shelter forms part of the publicly maintainable highway’. ‘I can find no evidence to suggest that DCC own the land and I can confirm that the land is not registered as village green or common land’. Clerk to send letter stating that the PC do not accept responsibility for looking after the trees on the tree belt, Letter to DCC and PDNPA. Moss on West Green, B Cardona in spring. Xmas tree lights, supplier of trees and electrical extension; Clerk yet to look at lights as awaiting decision on extension, Cllr Cox had drawn up a plan of the site for possible work to an extension of the lights into the trees (with a timer set for 12pm), Clerk to gain a quote for the work.
21/18 Burial grounds. Tap; The Cllrs discussed a possible water butt/butts off the gate/gates as an alternative. Clerk to put the option to the PCC.
22/18 Footpaths/roads. Streetlighting/speeding/parking/verges; Cllr Cox yet to put an insert in UTE regarding volunteers – speed gun training; It was resolved to ask DCC regarding the vegetation squashed by the snow on Hardrake Lane, Clerk to action. The water problem on Longreave Lane/Main Rd was raised once again. Clerk to write to DCC and Cllr Twigg. Defibs; To note regular checks/reporting and new electrodes in machine on Main street. Strimming/spray weeds Spring Bank; work carried out. Bench staining (awaiting Contractor summer). Asbestos removal; ongoing. Grit. Thank you to Will Turner and team whom gritted and snow ploughed. There was much discussion on pavement gritting/snow clearing, with no further action to be taken at this point. It was noted that Aon insurance had stated that anyone being paid to grit would have to have the right insurance for gritting pavements. Clerk also to report the blocked gully on Station Rd and Church Lane, damaged signs near Beggarway Lane/Hardrake lane.
To note Clerk requested insurance documents from mowing contractors, received 2 of the 3 to date.
23/18 Council Administration.
23.1 Land registration. Fields 6552, 7340 and track. Clerk gathering further information.
8.2 Risk register, asset register, insurance coverage and retained documents Cllrs proposed no changes to the documents, Clerk to update dates.
8.3 GDPR. Clerk looked into training, with a Dalc course planned for 23 April, to go on if goes ahead, along with Cllr Thomson, looking into Data Protection Officer role. Clerk read and circulated document ‘New data protection laws, A GDPR toolkit of local councils (Nalc). Clerk also asked neighbouring parishes regarding their plans.
24/18 Financial matters.
24.1 Bank reconciliation for 31 January 2018.
INCOME
Bank int £1.07
Rent £57.90
Reimbursables £495.00
Donation £60.00 (xmas tree delivery)
Horticult Society £260.00 (xmas tree)
EXP £775.95
UNPRES £149.00 (B Legion, Hellison Trophies, D W Turner)
Closing balance on current account £1,000.00
Closing balance on deposit account £23,743.64
24.2 Bank reconciliation for 31 February 2018. To be presented at the meeting.
INCOME
Vat refund £939.48
Bank int £0.94
EXPEN £278.00
UNPRESENTED £24.00 (H Trophies)
£225.00 (B Cardona)
Closing balance on current a/c £1,000.00
Closing balance on deposit a/c £24,506.06
24.3 To accept and approve payments made prior to the meeting.
D W Turner Grit/snow cle. £501.00
D W Turner Grit £125.00
D W Turner Grit spreading £153.00
B Cardona tree work etc £225.00
Hellison Trophies plaque £24.00
24.4 To accept and approve payments.
Sarah Stokes (Admin) £743.20
Sarah Stokes (exp) £121.28
Community Heartbeat Trust £302.40 (Annual support cost 16/17 and 17/18)
Dalc (subscription) £245.71
The payments were proposed by Cllr Briggs and seconded by Cllr Long.
24.5 To approve purchase of village hall heater and work to damp. It was proposed by Cllr Briggs to go ahead with the heater quote for a Rinnai Energy saver gas space heater with N Turner (to incorporate work to the dado rail to meet regulations), for the work to be completed in four weeks, seconded by Cllr Long. It was proposed by Cllr Long to go ahead with the 4 separate damp work jobs with T W Cox, seconded by Cllr Thompson.
To note 1 allotment rent outstanding, reimbursable expenditure received, vat refund received (£964.48).
To note invoices for rent: Outrake, fields, tennis club, Football Club and School requested.
Clerk preparing for Annual Governance and Accountability return. To note Clerk has booked the internal audit in with West and Foster.
25/18 Planning matters.
25.1 Planning application. Longstone Edge West. NP/DDD/0815/0780. Application to amend/remove conditions for restoration work, More details on PDNPA website.
PC comments sent in (letter):
Great Longstone Parish Council agree in principle; however, the permission be given to extend the period of restoration of the opencast workings by 10 years, not 20 years. With consideration of the haul roads remaining with access for all, for leisure pursuits such as walking.
25.2 Planning application. 15 Edge View Drive. NP/DDD/0118/0013. Removal of existing conservatory roof and replace with a lightweight tiled roof.
PC comments sent in: No objections.
1.3 Planning application. Church Lane Farm. NP/DDD/0118/0023. Proposed open plan agricultural building to house livestock.
PC comments sent in: No objections.
25.4 Planning application. Varenne, Grisedale Road West. NP/DDD/0218/0143. Alterations and extensions to existing dwelling house to extend kitchen/dining, remodel bathroom and to incorporate garage.
PC comments: The Parish Council have concerns about the scale of the project and the retention of the garage as non-residential.
Council to look into a new policy regarding size in future.
25.5 Planning decision notice. Caravan and Camping site, Dale Farm. NP/DDD/1117/1189. Application to formalise a caravan and camping site, also erection of timber frame washroom and toilet block. GRANTED.
26/18 Police report. PCSO Phipps had sent in a report of the following activity: transport and fraud calls, wider area – theft from vehicles, lead from churches and outbuildings/garages.
27/18 Clerks report. Asked Cox’s to go ahead with painting; Liaised with B Cardona on hedge work etc; resent photos to Fresh Air Fitness and arranged inspection; looked into flat bench for rec; asked J W Long Engineering to go ahead with court work; sent grant applications off; sent letter to DCC and PDNPA re tree belt; reported streetlights; requested grit and gritting of roads; looked into paths and gritting along with insurance; sent invoices for rent to School, tennis, football and for builders yard and fields; sent vat claim in; looked into new audit arrangements; looked into GDPR; reported fly tipping; land registration; requested quotes for VH work and audit preparations.
28/18 Correspondence.
- 15/01/18 and 19/01/18 Architect. Planning matter. Noted.
- 16/01/18 DCC. Snow code/gritting guide. See footpaths and roads.
- 17/01/18 Dalc. Pavement gritting and insurance. See footpaths and roads.
- 17/01/18 DDDC. Area Community Forum. 14th February 2018, ABC, Bakewell. Noted.
- 18/01/18 Aon insurance. Gritting. See footpaths and roads.
- 19/01/18 FA Enquiry Team. Grants. See rec.
- 23/01/18 PDNPA. Minerals planner, re planning application. See planning.
- 24/01/18 Derbyshire Police and Crime Commissioner. Visit Friday 2 February 2018. It was noted that very short notice had been given for the event, with only the posters displayed by the Clerk visible.
- 24/01/18 HMRC. Paying PAYE electronically. Noted.
- 26/01/18 PCSO Phipps. Re Police Commissioner visit. As above.
- 26/01/18 Fresh Air Fitness. Rust. See rec.
- 28/01/18 Resident. Plaque. Ordered. Positioning of the plaque was discussed.
- 29/01/18 Resident. Track at Gildlow. Clerk to reply to the resident, regarding the track, with no sale to be made.
- 29/01/18 Blackrock. Annual short report. Noted.
- 01/02/18 Dalc. Circular 3. Noted.
- 05/02/18 Gusto Cycling. Eroica Britannia 17 June 2018. Great Longstone road closures. Clerk to remind UTE to put insert in UTE nearer time.
- 07/02/18 Resident. Speeding vehicles. Clerk to reply to resident, inviting them to participate in the training when advertised in UTE.
- 09/02/18 DCC. Tree area, Main St. See Village greens.
- 14/02/18 Derbyshire Dales CVS. Application to better Derbyshire Dales fund. See rec.
- 14/02/18 VHMC. Gas heater and damp. See finance.
- 19/02/18 PDNPA. Tree Area, Main Street. See village greens.
- 19/02/18 PDNPA. Planning Service Bulletin. Feb 2018. Noted.
- 22/02/18 Dalc. Circular 4. Noted.
- 26/02/18 Clerks and Councils direct. March 2018. Noted.
- 27/02/18 Dalc. Nalc GDPR Toolkit. See Council Admin.
- 06/03/18 JFC. Rent and games. Noted.
- 07/03/18 DCC. Grit bin Beggarway Lane. There was much discussion over ownership, Parish to fill when required.
- 07/03/18 Resident. Moor Road building. Clerk to enquire via Environmental Health into the terms and conditions for the Moor road building and use as a knackers yard.
29/18 Late items of correspondence.
- 08/03/18 Ashford Parish Council. GDPR. See Council Admin.
- 08/03/18 School. Court use. Noted.
- 08/03/18 PDNPA. Revised statement of Community involvement. Noted.
- 09/03/18 JFC. Goal posts. See Rec.
- 13/03/18 Dalc. GDPR training. See Council Admin
- 13/03/18 Ropsa. Inspection. See Rec.
- 14/03/18 Little Longstone Parish Meeting. Pubic convenience consultation. Monsal Head toilets facing closure. Clerk to circulate link for consultation/put notices up/UTE.
30/18 Date of next meetings.
8 May 2018 (7pm start) 11 July 2018 12 September 2018
The Chair closed the meeting at 9.50pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, Derbyshire, DE45 1NN. Tel: 01629 640851 Email: parishcouncil@greatlongstone.net
