Council Meeting – 10th January 2018

MINUTES OF THE PARISH COUNCIL MEETING
HELD ON 10^TH JANUARY 2018
IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM

Present:  Cllr Wendy Long, Cllr Peter Thompson, Cllr John Shimwell, Cllr Phil Barrett, Cllr Caroline Briggs, Cllr James Cox and 1 Parishioner.

Public comments. There were no public comments.

01/18 Apologies for absence. There were no apologies.

02/18 Declarations of interests. Declaration of interest from Cllr Shimwell on item 10.1.2 planning and Cllr Cox on item 4.1 quote.

03/18 Minutes of the meeting held on 8^th November 2017. To confirm accuracy of minutes. The minutes were proposed by Cllr Briggs and seconded by Cllr Shimwell.

04/18 Recreation ground.

4.1 Playground. Painting quotes. It was noted that 1 out of 3 had sent in a formal quote. Cllr Long proposed go ahead with work by T W Cox, seconded by Cllr Shimwell. In future to discuss breaking work load down/quotes further afield. Moss, awaiting B Cardona (spring).

4.2 Equipment for years 11+.

4.2.1Airwalker – adjustments had been made by Peak Playgrounds. Clerk to resend photos of rust on air walker to Fresh Air Fitness, as did not receive.

4.2.2 Weedkilling/moss awaiting B Cardona (spring).

4.2.3 Bench alongside court. Clerk had looked into a double seat to face both ways for court and football.   A suitable seat had been sourced from TDP, however the Clerk pointed out the physical practicalities i.e. facing towards court with a deep drop or facing wood on court. Clerk to look into a flat bench to go in the vicinity of the court/fitness equipment. A donation of £50 is be given by a resident towards the bench, resident also wanting to put a family plaque on a seat.

4.2.4 Fence work/supports on court. No quote to date. Cllrs proposed work from J W Long Engineering up to £300 to go ahead on the court. Clerk to action on receipt of quote, up to £300.

4.2.5 Tennis court hedge. B Cardona to trim to height of court in February.

4.3 Cricket and Football.

4.3.1 Football posts – Clerk confirmed that the football posts were concreted in.

4.3.2 Football pitch report and grants. Following two inspections of the pitch a pitch inspection report was received as part of the FA Pitch improvement programme. Cllr Long and Clerk had attended both the inspections. The report highlighted key problem areas and recommendations, based on the usage levels on this particular pitch. Levelling works and water logging were noted, along with usage of a star splitter (approx. £700). It was resolved to look at sorting the water logging issue (as was highlighted in photos sent from the JFC). Cllr Long and Clerk to apply for grants concentrating on resolving the water logging, now report has been received. PC to keep T W Cox in the picture, as to quote agreed to be completed by September 2018 (penalty clause), for work to the pitch, if any change of plans.

05/18 Village greens. Allotment drainage and bamboo removal, work due to commence during the next few months. Two letters had been received from PDNPA regarding the tree belt, also an onsite meeting with Richard Claxton, Woodlands Manager and Clerk to look at trees. Trimming back of new trees carried out. The letters outlined the history of this section of trees and any work carried out over the years, plus work recommended. It was resolved for the Clerk to send a letter to DDDC/DCC, copying in PDNPA regarding the ownership, whereby PC have no documentation of ownership, DDDC being responsible for maintenance of verges/DCC responsible for roads. B Cardona due to carry out work to trees imminently and moss spraying on West green path in spring.

06/18 Burial grounds. The PCC are considering the best options for a tap.

07/18 Footpaths/roads.

7.1 Streetlighting/speeding/parking/verges. PCSO Phipps had replied regarding speed guns, where he could carry out training ‘Community speed watch’ (approx. 2 hours) for a small number, then onsite session be carried out on a separate date. PC would be required to purchase high visibility tabards. Cllr Cox to advertise for volunteers. PCSO had also arranged for ‘words of advice’ regarding car parking at junction of The Cross. Clerk to report streetlight out on Moor Rd. Clerk had reported damage to DCC of heavy vehicle regularly driving onto verge on Grisedale Rd West, where there is concern over electrics below the surface. DCC have been to inspect. Clerk had asked for Cllr J Twigg’s help again on the flooding/ice down near the bridge stretch towards Long reave Lane/Bridge. This area had ice right across the road in poor conditions recently. DCC (Rights of Way) have replied stating that they will carry out a resurface to the path on Sunnybank during the next financial year.

7.2 Defibs. To note new electrodes now in place, with no extra cost to the parish.

7.3 Strimming/spray weeds Spring Bank. Awaiting B Cardona.

7.4 Benches. See painting quotes 4.1.

7.5 Asbestos removal. Awaiting action by Cllr Long/Cox.

7.6 Grit. Cllr Long reported on grit bin on Grisedale Rd West, ¾ full, Clerk to check other grit bin on Main street. Clerk to request further grit supplies on Moor Rd, opposite Dale Farm. A parishioner had requested that the PC look to paying someone to put grit down on footways during icy weather. There was much discussion on this matter; insurance cover for those putting grit down, grit supplies across village to be able to put on paths, precepting for this. Clerk to look at locations to grit, listing paths/areas also to enquire with DCC and Dalc regarding insurance. It was also noted that the PC should have asked for ‘extra measures’ by the local person to put grit down on the highway recently. Cllrs to monitor closer and put a request in via the Chair if think Clerk needs to organise for PC to pay for extra measures for gritting.

 08/18 Council Administration.

8.1 Land registration. Fields 6552 and 7340. Ongoing.

09/18 Financial matters.

9.1 Bank reconciliation for 31 November 2017.

INCOME
Allotment rent              £69.48
Bank int                       £0.83

EXP                             £3,921.91

Closing balance on current a/c           £1,000.00
Closing balance on deposit a/c          £22,337.38

9.2       Bank reconciliation for 31 December 2017.

INCOME
Allotment rent              £34.74
Dividend                      £21.63
Bank int                       £0.87

Unpresented               none

Expenditure                 £4,331.00

Closing balance on current a/c £1,000.00
Closing balance on deposit a/c £23,645.62

9.3       To accept and approve payments made prior to the meeting.

DCFC              Pitch inspection           £100.00
D W Turner     salt for grit bin             £100.00

1.4       To accept and approve payments.
Sarah Stokes  (Admin)           £743.20  (2 months)
Sarah Stokes  (exp)                £32.75
British Legion  wreath             £25.00

The payments were proposed by Cllr Long and seconded by Cllr Thompson.

To note allotment invoices sent out. Clerk reported a small number of rents still to come in.

To note reimbursable expenditure claims sent. To note 2 claims sent in, 1 amount received to date.

To note Precept form sent in for financial year 2018/2019.

Clerk to send in VAT claim and begin end of year a/c’s and audit preparation. Clerk to look at new audit arrangements.

To note xmas tree delivery and discuss size of tree for 2018.  Thank you to the Horticultural Society for funding the xmas tree and to Mr and Mrs Hanna for funding the delivery costs. Thank you also to John Fawcett and helpers for erecting and taking down of tree and lights. Next years tree was discussed; bigger tree and costs, multicoloured lights, lights on trees on long green, extending the electrics to accommodate extra lights, lights in trees being on a timer, spare bulbs/new lengths as rubber has perished on wire lengths. It was resolved for Cllr Cox to look at the electric plan if extend lights to trees, Clerk to look at costs for multicoloured light lengths/bulbs for the xmas tree, costs of bulb packs and other xmas tree suppliers.

10/18 Planning matters.

10.1 Planning application. The Timbers. Main Street. NP/DDD/1117/1167. Change of use of integral garage to holiday accommodation/ancillary domestic annexe (retrospective).

PC comments sent in:

No objections, subject to the same conditions of the planning notice December 2015; that the annexe/holiday unit remain as part of the main house and not become an independent domestic residence.

Planning decision notice for The Timbers, GRANTED.

10.2     Planning application. Caravan and Camping site Dale Farm, Moor Rd. Application to formalise a caravan and camping site and also erection of timber frame washroom and toilet block.

PC comments: No objections.

10.3 Planning decision notice. The Farm. Main Street. NP/DDD/0817/0810 and NP/DDD/0817/0867 (Listed building consent) – raise a section of existing boundary wall to a height of 1.9 metres. GRANTED.

Planning decision notice for The Farm, GRANTED.

10.4 Planning decision notice. Bleaklow Farm NP/DDD/1117/1128. GRANTED.

11/18   Police report. See 7.1.

12/18   Clerks report. Requested painting quotes; Went through list of jobs with B Cardona Inc. tennis court hedge as an addition; looked into benches with TDP; Onsite x 2 meetings for pitch inspection; liaised regarding goals; onsite meeting with PDNPA re tree belt; enquired with PCSO Phipps re speed guns and parking issue; sent a reminder to school re parking; ordered and replaced Defib electrodes; requested grit pile up Moor Rd; checked through amended financial regs. and standing orders, date changes being made; precept form sent off; arranged/ on site for xmas tree delivery; invoiced for allotment rentals; submitted claims for reimbursable expenditure;

13/18 To report any correspondence received and agree any actions arising.

• 09/11/17PCSO Phipps. Car parked on The Cross. See footpaths and roads.
• 09/11/17 PCSO Phipps. Community speed gun. See footpaths and roads.
• 09/11/17 PDNPA. Tree belt. See village greens.
• 09/11/17 Dalc. Circular 13. Noted.
• 10/11/17 PDNPA. Modifications to the publication version of the development polices document, forming part 2 of the local plan for the PDNPA. Noted.
• 10/11/17 PDNPA. Transport design guide supplementary planning document public consultation. Noted.
• 10/11/17 RBS. Changes to terms. Noted.
• 11/12/17 DCC. Policy and Research. Clean up project. Noted.
• 13/11/17 Longstone CE School. Parking. See footpaths and roads.
• 13/11/17 CHT. Electrodes. See footpaths and roads.
• 13/11/17 TDP. Bench for rec. See recreation ground.
• 14/11/17 Bakewell and Eyam Community Transport. Thank you Holmemeal funds. Funds to be used for ‘Easy shopping services, scenic tours and small social events for elderly and vulnerable people’.
• 15/11/17 Fresh Air Fitness. Rust on air walker. See recreation ground.
• 15/11/17 DCFA. Funding contact. See recreation ground.
• 20/11/17 Smaller Authorities Audit Appointments Ltd. Notification of external auditor. Clerk reported that the new external audit to be called: ‘Annual Governance and Accountability return’. Clerk to look into further information.
• 20/11/17 Blackrock. Changes to investment fund. Noted.
• 24/11/17 DCC. Rights of way. See Footpaths and roads.
• 27/11/17 Dalc. Circular 14. Noted.
• 27/11/17 DCC. Road closure Longreave Lane Rowland. Noted.
• 27 and 28/11/17 Architect. Planning matter. See planning.
• 29/11/17 IOG. Pitch inspection. See recreation ground.
• 03/12/17 Resident. Allotment list. Noted.
• 04/12/17 DDDC. Great British spring clean-up – 2 – 3 March 2018. Noted.
• 05/12/17 Former resident. Football posts installation detail. See recreation ground.
• 05/12/17 DDDC. Christmas and New year waste and recycling collections. Clerk displayed and passed to UTE.
• 05/12/17 RBS. Ring fencing. Noted.
• 08/12/17 DDDC. Precept. Clerk sent form in.
• 11/12/17 Resident. Vans on Longstone Edge. Clerk to report fly tipping to DCC in lay byes on Longstone Edge.
• 13/12/17 Rural Action Derbyshire. Village Hall week, 22 – 26th January 2018. Clerk passed to VHMC.
• 18/12/17 Pitch Advisor. Site meeting. See recreation ground.
• 18/12/17 DDDC. Area Community Forum, Wednesday 14th February 2018, ABC, Bakewell, 7pm. Noted.
• 18/12/17 Baslow U14’s. Use of MUGA Wednesday 20th December. Permission given.
• 19/12/17 Dalc. Circular 15. Noted.
• 20/12/17 HMRC. Changes to PC vat reference number. Noted.
• 20/12/17 Blackrock. Dividend information. Noted.
• 22/12/17 Resident. Memorial plaque on a bench and bench fund. See recreation ground.
• 28/12/17 PDNPA. Annual Parishes day 29th September at Aldern House. Noted.
• 28/12/17 The Pensions Regulator. Pension contributions. No action to be taken, Pensions regulator ‘based on the information we hold we do not think you have any staff to put into the pension scheme’. (this was based on hours worked by Clerk).
• 03/01/18 Horticultural Society. Xmas tree funds. See finance.
• 03/01/18 IOG. Pitch report. See recreation ground.
• 03/01/18 PDNPA. Draft Transport guide Supplementary planning document consultation. Noted.
• 03/01/18 DDDC. Consultation for the renewed and new public space protection order. Noted.

14/18 Late items of correspondence.

• 04/01/18 Architect. Caravan and Camping and affordable homes.

The Chair reported that in answer to a parishioner’s agent’s letter regarding a proposed planning application; A private meeting was asked for, this was declined due to PC policies. A minuted meeting was accepted, with the PC’s Clerk taking the said minutes. The agent went on to say that the proposal was to help with the diversification of his client’s present business and asked for the PC’s help in putting together an acceptable plan. The PC made it clear that the PC can only give an opinion on a submitted planning application and that the client should ideally put together a presentation for the parish to view if they wanted a generalised feedback to help with putting their plan together, without fear of rejection. It was also pointed out that the PC cannot take preference with any one application, whatever the background.

The agent complained that the PC had not publicised the proposals before. Recent correspondence from the Agent requested that the PC ‘consider the plan sent on the proposed application for the caravan and camping site seasonal and the affordable housing site’.

Proposed plans of sites have been submitted by Barry Nicholls (Architectural and Surveying Services Ltd) on behalf of Cox’s of Church Lane, Great Longstone, notifying the PC of a planning application to be put in for a caravan and camping site and looking into affordable home sites. The plans were duly noted.

• 05/01/18 Clerks and Councils direct. January 2018 edition. Noted.
• 08/01/18 PPPF. Training. Noted.
• 08/01/18 PDNPA. Calendar of meetings. Noted.
• 08/01/18 Fresh Air Fitness. Air walker rust. See recreation ground.
• 09/01/18 PDNPA. Tree belt. See village greens.
• 09/01/18 PCC. Tap. See burial grounds.
• 10/01/18 Derbyshire County FC. Pitch report. See recreation ground.
• 10/01/18 Resident. Allotment. Noted.

15/18 Date of next meetings.

14^th March 2018                      8^th May 2018   11^th July 2018

The Chair closed the meeting at 8.58pm.

Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, DE45 1NN. Tel: 01629 640851 Email:parishcouncil@greatlongstone.net