Council Meeting – 19th May 2010
MINUTES OF THE ANNUAL GENERAL PARISH COUNCIL MEETING
on 19th MAY, 2010
Present: Cllr S. Barton [Chairman], Cllr S. Mason [Deputy Chair], Cllr Mrs S Barton, Cllr. W. Long, Cllr P. Thompson, Cllr H. Wright , Cllr. G. Frankland. W. J. Derricott [Clerk] and the UTE Editor
69/10 Apologies for Absence
It was noted that Cllr. S. Headington had submitted his apologies prior to the meeting.
70/10 Minutes of the last AGM held 20th May, 2009
The minutes were approved.
71/10 Election of Chairman
Cllr Mr. S. Barton was re elected as Chair of the Parish Council.
72/10 Election of Deputy Chairman
Cllr Mr. S. Mason was re elected as Deputy Chair of the Parish Council
73/10 Parochial Charity Accounts
The Clerk reported that draft accounts had been received from Cllr Headington and these along with the Councils accounts were now being audited as part of the annual parish audit.
74/10 Minutes of the Meeting held on 21st April, 2010
The minutes were approved.
75/10 Declaration of Interest
Cllr. H. Wright declared a personal interest in matters connected to the Derbyshire County Council and also matters raised by the ‘rocking the boat’ group of which he declared he was a member.
76/10 2010 Village Week Arrangements
Cllr Thompson provided a brief outline. It was noted that an application had been made to the County Council for a grant to assist the Village Week arrangements.
77/10 Village Developments
6.1 to 6.3 Facilities for Teenagers; Children’s Playground Equipment; All Weather Facility} Cllr Long reported that a bid had been made to the Peoples Millions Fund and that further applications were to be made.
6.4 20 mph Speed Limit – The Clerk reported that Derbyshire County Council had contacted and that data collection was progressing.
6.5 Affordable Housing – The Clerk reported that he was awaiting feedback.
6.6 Scheduled Footpath Maintenance – A plan of the various footpaths in the village was discussed. It was agreed that prices to maintain paths marked 15 and 17 in both June and late August be obtained from the current maintenance supplier and similarly path 11 in October/November. The Chair and Deputy Chair were given delegated authority to approve the maintenance provided the cost did not exceed the amount recoverable from the County Council. The Clerk was asked to action.
6.7 Repairs to Wall by the Cricket Pavilion – this matter has been actioned and the Clerk was asked to remove the matter from the next agenda.
6.8 Repairs to the Wire Fence at the Bottom of Recreation Ground – Clerk reported that he had reviewed the conveyance and would like to raise the issue again with the Housing Association. The matter was again deferred.
6.9 Power Washing of Seats – No further action and the clerk was asked to remove the issue from future agendas.
6.10 Re Siting of Post Box. – A sign had been placed and the clerk was asked to remove the matter from future agendas.
6.11 Registration of Council Owned Land- the Clerk reported that he had been in touch with the Land Registry and that following further discussion correspondence had been received which would allow the matter to progress. The Clerk would make arrangements to see Cllr H. Wright before the next meeting and report back to the June meeting.
6.12 Re siting of Village Notice Board – The Clerk reported that he was pursuing grant applications.
6.13 Formalisation of Standing Orders – The Clerk reported that this was a matter he was liaising on with DALC and the newly appointed auditor.
6.14 Grievance Procedure – The draft procedure was approved and the Clerk was asked to liaise with the Chair and the Auditor. The Clerk was asked to remove the matter from the agenda for future meetings.
The Chairman closed the meeting for a short refreshment break at 8.57pm.
78/10 Police matters and Neighbourhood Watch
Cllr Wright reported that there had been a reported burglary in the area and the Police were dealing with the incident.
79/10 School Matters
Cllr Long was asked to speak with the Head teacher of the School concerning the issue of flooding of the path way as no response had been received from a letter sent earlier in the year.
80/10 Planning Matters
No matters were reported..
81/10 Financial Matters
(a) Members noted the balance of the current account was £1000 and the deposit account was ££27,645.89 following receipt of the annual Precept.
(b) The following payments were approved:
[1] W.J. Derricott [Salary] £ 358.29
[2] Wicksteed £ 45.00
(c) It was noted that £35.00 had been received from BCTV following a reassessment of the insurance requirements for the village volunteer workforce.
(d) It was noted that the precept £15,269.00 had been received and formally notified to the Council.
82/10 Maintenance
RECREATION GROUND
(a) Play Equipment Inspection Report Cllr. Frankland had reported that a check had been made and that work was needed to Ethel’s House. Cllr Frankland would action the work. It was also reported that action had been taken in respect of the Shackles on the swings reported at last month’s meeting.
ROADS AND FOOTPATHS
(a) Scheme for the Resurfacing of Footpaths
The Clerk reported on an email received from the DCC Highways Department. The Council asked the Clerk to respond asking for the works to be undertaken but to keep the matter under review.
83/10 Off Roaders – Update on BOAT Developments
The Clerk reported that he had received a map of Great Longstone and had an electronic copy. The map would be retained by the Clerk and electronic copies had been forwarded to all Councillors.
The Clerk further reported that he had submitted a Freedom of Information Request to the Derbyshire County Council requesting the information detailed at the March meeting. Members asked for an update at the June meeting.
84/10 Presentation of Picture of Fin Cop
The Clerk reported that the Village Hall Committee were to consider the matter at their June meeting.
85/10 Council Owned Property
It was agreed that there would be a collective walk around the village on June 6th. Members to liaise with the Chair.
86/10 Correspondence
(a) Members noted the receipt of the DALC circulars.
(b) members considered the issue raised by the email submitted by Mr. Watson. The Clerk was asked to write to the District Council asking for more frequent emptying of the recycling bins and report back to the next meeting.
87/10 Late Correspondence
(a) A number of circulars were noted.
(b) The Council noted the receipt of the Rights of Way and Minor Maintenance Scheme details from Derbyshire County Council and asked the clerk to action.
(c) The Council noted that Derbyshire County Council was seeking views on the Derbyshire and Derby Minerals Core Strategy. Members were to consider the report vire the web site [www.derbyshire.gov.uk/mineralsplan] and decide on any response at the June meeting.
(d) Bus Shelters in Derbyshire. The Clerk was asked to write back to DCC following receipt of a letter indicating that the Parish Council was responsible for the maintenance of the Bus Shelter and inform them that in this case the responsibility was theirs.
(e) members noted other remaining correspondence.
88/10 Date and Time of Next Meeting
Wednesday 16th June, 2010. The meeting will start at 7.30pm.
WILLIAM JOHN DERRICOTT
CLERK TO THE PARISH COUNCIL
