Council Meeting – 14th September 2016
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON 14TH SEPTEMBER 2016
IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM
Present: Cllr Wendy Long, Cllr Peter Thompson, Cllr John Shimwell, Cllr James Cox, Cllr Caroline Briggs, Cllr Phil Barrett and Sarah Stokes (Clerk). No UTE present.
Public comments
There were no public comments.
75/16 Apologies for absence from members. There were no apologies.
76/16 Declarations of interest. Cllr Cox declared an interest in item 5.1 (gate quote) and 10.4 (pump).
77/16 Minutes of the meeting 20th July 2016. The minutes were proposed by Cllr Briggs and seconded by Cllr Thompson.
78/16 Welcome to John Shimwell. The Chair welcomed John to the Parish Council. To note receipt of Cllr Shimwells disclosable pecuniary interests form. Clerk to send a copy to DCC.
79/16 Recreation ground.
79.1 Playground. Imminent painting of ship.
Cllr Cox left the room at 7.34pm and re-joined the meeting at 7.38pm.
The Clerk had requested 5 quotes for the gate off the play area. 1 quote was received to date, being below £300. It was resolved to go ahead with the quote. Clerk to ask contractor. (using memorial donation funds).
To note Rospa report to be looked at on inspection of land.
79.2 Equipment for years 11+. No progress on ‘snag list’ given to Killingleys; storage box for nets and posts, ongoing; tennis club bench, PC approved the Club moving their bench onto the court when using the facilities then taken off the court after; Thankyou to Cllr Thompson for creating a storage solution for the netball nets; Clerk circulated outdoor fitness equipment brochures, awaiting quote for equipment and installation following site visit. Clerk to circulate fitness brochures for Crispin walk and Simon Headington following memorial funds donated. Equipment to go in between tennis court and table tennis.
79.3 Cricket and Football. Lining Machine. Cllr Barrett reported back from the GLCricket Club, following the offer of the PC to purchase a new lining machine, GLCC – Thank you but no thank you, prefer to stay independent. There was much discussion regarding the lining machine; buy one for community use; storage solutions pavilion or other new storage; planning of pavilion refers to used for storage of equipment; planning of wooden pavilion not been renewed; C club using site for virtually nothing; number of PC Cllrs on GLCC committee; PC should have minutes of GLCC meetings; planning of pavilion was by Football Club and GLCC.; Security issues/insurance reported by Cllr Barrett, from GLCC. Cllr Long proposed the purchase of a new lining machine, seconded by Cllr Thompson. Clerk to look into lining machine costs/options. Hooks, a representative from GLCC had passed a number of hooks to the Clerk ( found 8 hooks abandoned below side-line – one trapped in mower blade, and 8 hooks securing the net (have been found in past to be removed and discarded) .A letter had been received from Football Club stating that as the Cricket Club liner was broken they marked the pitch out by hand, using metal hooks and string, ;’when the work was finished we were fastidious in ensuring that nothing was left lying around’. Hooks were put into the ground to secure the nets. The hook problem noted, Clerk to show hooks to Secretary Football Club.
79.4 General. Dog poo signs being produced imminently; drainage, awaiting football club usage; Bin request bottom of rec. Clerk had contacted DDDC re an additional bin. Can move bins, but no additional. It was resolved to move the playground bin in the place of the dog bin near the play area, and a waste bin be positioned down near the bench/hedge Dales housing end. Clerk to check for space next to path and arrange with DDDC. To look at hedgerows on inspection.
To note work carried out on ash tree and wall. To look at surfacing in gap/wall area on inspection, tarmac requirements.
80/16 Village greens. Allotment water. Clerk had informed tenants on plot affected of water feedback from Severn Trent. Rent situation for next year was queried. It was resolved for the Clerk to write to the tenants informing them that the rent will be half price from the next rent onwards (rented as seen).Stone bollards, below school entrance. It was resolved for clerk to gain a quote to bed the stone fallen layed on ground in.
81/16 Burial grounds. St Giles reporting back when light fitted, parish funded.
82/16 Footpaths/roads.
82.1 Street lighting/speeding/parking/ verges. Sign damage, Butts Rd, Clerk reported and action being taken by DCC. Clerk to report streetlight out down from School. It was resolved for the Clerk to liaise with the Jubilee committee on the PC replacing the dead tree on the green. Clerk to arrange new tree with sleeve. Cllr Briggs raised pot holes on Croft Rd, Clerk will re report. Clerk to report pavement damage Croft Rd. Clerk to put insert in UTE re overhanging trees/shrubbery.
82.2 Asbestos drainpipe. To report on removal. No progress.
82.3 Defibrillator. To report on site visit with CHT re. defib no.2 and 999 phone installation quotes. Clerk and Chair had met with CHT re suitable locations for an additional defib machine. CHT considered a number of factors including distance from other machine, housing/use of village map, school. It was resolved for the PC to look into positioning an outdoor machine (insulated cabinet) on the cricket Pavilion. Clerk to write to GLCC and look at dimensions of new cabinet, awaiting quote. Awaiting quote from electrician following site visit to fit 999 phone, costs approved up to a given amount.
82.4 To order grit, where required. Clerk to action.
82.5 Hardrake Lane clearance. Quote. B Cardona to look at site with Cllr Long.
82.6 Community shopping bus. Clerk had requested information on the community shopping bus from Bakewell and Eyam Community transport, as it was understood that the service had stopped due to funding. B&ECT sent an article for UTE giving details of the up and running shopping bus. Holmemeal funds to go to B&ECT, Clerk to Liaise with Trustees.
To note benches to be looked at on land inspection.
83/16 Council Administration
83.1 Land registration fields 6552 and 7340 Moor Rd; access to recreation ground/gate – Spring Bank and Village Hall. Ongoing.
83.2 Tenancy agreement fields 6552 and 7340. To report on update of valuation and rental value. Bagshaws had valued the two fields and the builders yard. It was resolved for the Clerk to write to the Field Tenant, stating that the existing tenancy agreement under Mr and Mrs D L Turner can continue.
84/16 Financial matters.
84.1 Bank reconciliation for 31 July 2016
INCOME Bank int £1.80
EXPENDITURE £3,481.09
UNPRESENTED T W Cox £1,350.00
Closing balance on current account £1000 Closing balance on deposit account £42,667.30
84.2 Bank reconciliation for 31 August 2016.
INCOME Donation £20.00
Bank interest £1.89
EXPENDITURE £1350.00
UNPRESENTED NONE
Closing balance on current account £1000
Closing balance on deposit account £41,339.19
84.3 Quarterly Statement 31 July 2016 (May – July)
INCOME Donations £1,617.65
Bank interest £5.87
Investment Blackrock £31.63
EXPENDIT Admin £2,903.65
V greens £2,711.00
S137 £624.00
Rec £100.80
Burial £1,350.00
V hall £741.85
84.4 To accept and approve payments.
Sarah Stokes Admin £743.20 (2 months)
Sarah Stokes Expenses £66.67
N & G Tomlinson tree work £200
N T Killingley Ltd £3,751.20 (inc. VAT being £625.20)
(Basketball, tennis and netball)
Bagshaws Valuation £372.66 (inc VAT)
T W Cox v hall pump £342.00 (Inc VAT) (maintenance of v hall)
GL Cricket C Mowing rec £1,125
Grant Thornton external audit £240.00
B Cardona tree work and Hardrake £60.00
To Note Killingleys cheque to be presented after ‘snag’ list completed.
The payments were proposed by Cllr Barrett and seconded by Cllr Briggs
84.5 Precept 2017/2018. The Clerk had circulated financial information. It was resolved in principle for the precept to remain at £16,769.00 for the year 2016/2017, with no increase. Decision to be made at November meeting.
84.6 To approve order of xmas tree/donor for tree. Clerk to put advert in UTE.
84.7 To approve ordering remembrance wreath. Clerk had liaised with N Casey, who is happy to do the remembrance poppy boxes this year.
84.8 Parish printer. It was resolved for the Clerk to purchase a printer up to £300, if other parish worked for not funding this time. Printer to remain property of parish purchased.
To note. Annual return received back from Grant Thornton, it was noted by GT that the period for the exercise of public rights published was for more than 30 days.
Clerk sent in/received VAT claim for £1,193.37;
Funds for kitchen improvements, the VHMC had been presented with an invoice which included a large VAT bill, Clerk to ask Accountant re PC paying, then to be reimbursed minus the VAT by VHMC.;
Crispin walk 2016 looking at putting funds towards the outdoor gym equipment.
85/16 Planning matters. Cllr Briggs gave feedback/literature on a PDNPA Planning policy meeting held on 1 September 2016.
A letter received from PDNPA , informing that the owners of Small Mead, Station Road are replacing the fence with the correct height panels, planned in for September.
The planning restrictions put on businesses on Great Longstone business park, Beggarway Lane was noted. Clerk to write to B and EC Transport re minibuses not using Church Lane, but to use Longreave Lane.
86/16.Police matters. PCSO Ian Phipps had sent a report of the following; neighbour issues, shooting activity, sudden death, concern for safety, burglary, dangerous driving, loud music and suspicious activity.
87/16.Clerks report.
- Requested quotes for gate off play area.
- Liaised with contractors on update of ship painting and wall work.
- Liaised with Killlingleys re installation/snag list.
- Arranged site visit with outdoor fitness equipment company.
- Liaised with Football Club re hooks for nets and drainage.
- Circulated drainage information on rec to Cllrs.
- Arranged tree surgeon work – Ash tree.
- Liaised with Severn Trent re allotment water, informed tenants re results.
- Contacted CHT re 999 phone installation information.
- Requested quotes for installation of 999 phone – electricians.
- Liaised with Bagshaws re valuation and rental value.
- Asked St Giles for confirmation when light work completed.
- Sent in VAT claim.
- Contacted PDNPA re Small Mead fence.
- Ongoing Land registration.
- Asked VHMC to put an article in UTE re toilets.
- Sent Letter to Bettercare re proposed closure of Newholme hospital.
- Booked Cllr Briggs on to planning course.
- Asked B Cardona re extra work on Hardrake Lane.
88/16 To report on any correspondence received and agree any actions arising.
- 18/07/16 PDNPA. Planning course re Cllr Briggs. See planning.
- 21/07/16 Dalc. Transparency funding for smaller authorities. Clerk to circulate.
- 21/07/16 DCC. Temporary road closure, Ashford Lane, Ashford in the Water, 27th September. Noted.
- 21/07/16 Resident. Ash Tree. Other emails related to this. See rec.
- 22/07/16 CHT. Webnos. Clerk actioned changes.
- 22/07/16 PDNPA. Parishes Day. 24th September. Noted.
- 26/07/16 Bagshaws. Land off Moor Rd. See Council admin.
- 27/07/16 Baslow and Longstone JFC. Line marker. See rec.
- 27/07/16 RBS. Account terms. Noted.
- 28/07/16 St Giles. Light. See burial grounds.
- 28/07/16 Severn Trent. Allotment water. See village greens.
- 28/07/16 Blackrock. Interim report. Noted.
- 29/07/16 Local resident. Bench on tennis court. See rec.
- 30/07/16 Baslow and Longstone JFC. Football posts. See rec.
- 30/07/16 CHT. 999 phone. Other emails related to this. See footpaths/roads.
- 01/08/16 Baslow and Longstone JFC. Fixtures. See rec.
- 01/08/16 Torr De Force. Thank you and donation. Noted.
- 01/08/16 Resident. Overhanging branches and other hazards. See footpaths/roads.
- 01/08/16 PDNPA. Small Mead fence. See planning.
- 01/08/16 Bakewell and Eyam Community Transport. Shopper plus service. See footpaths/roads.
- 02/08/16 Bakewell and Eyam Community Transport. Shopper plus. See footpaths/roads.
- 03/08/16 Blackrock. Acknowledgement of receipt of documents sent. Noted.
- 03/08/16 PDNPA. Small Mead fence. See planning.
- 03/08/16 Severn Trent. Allotment water. See village greens.
- 04/08/16 DCC. Help keep Derbyshire together. Noted.
- 09/08/16 Tenant. Progress report. See Council Admin.
- 09/08/16 Tennis Club. Bench. See rec.
- 10/08/16 Severn Trent. Allotment. See village greens.
- 12/08/16 Baslow and Longstone JFC. Line marker. See rec.
- 15/08/16 Resident. Harrow House village green. Work planned at Harrow House delayed.
- 15/08/16 Tree surgeon. Ash tree. See rec.
- 16/08/16 Killingleys. ‘snag list’. See rec.
- 19/08/16 Fresh Air Fitness. Site visit. See rec.
- 19/08/16 DCC. Broadband. Clerk to write to DCC re large promotional stickers on green cabinets, in a conservation area.
- 27/08/16 Tenants. Allotments. See village greens.
- 05/09/16 Dalc. Circular 14. Noted.
- 06/09/16 Clerks and Councils direct. September 2016. Noted.
- 06/09/16 DCC. Liasion Forum. 31 October 2016. County Hall 6-8pm. Noted.
- 06/09/16 The Pensions regulator. Clerk to look at in more detail, starts July 2017, looking at situation for current and future Clerks.
- 06/09/16 Dales Housing. Community Walkabout. 15th September 2016. Noted.
89/16 Late correspondence.
- 07/09/16 DDDC. Bins. See Recreation ground.
- 09/09/16 PCSO Ian Phipps. Police report. See police matters.
- 12/09/16 DCC. Snow warden scheme. Noted.
It was noted that no correspondence had been received regarding the DCC household bins consultation.
90/16. Date of next meetings.
9th November 11th January 2016 Cllrs inspection of land Sunday 25th September 2016.
The Chair closed the meeting at 9.26pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, DE45 1NN. Tel: 01629 640851 Email:parishcouncil@greatlongstone.net
