Council Meeting – 8th November 2017
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON 8TH NOVEMBER 2017
IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM
Present: Cllr Wendy Long, Cllr Peter Thompson, Cllr James Cox, Cllr Caroline Briggs, Cllr John Shimwell, Sarah Stokes (Clerk) and UTE.
The Chair opened the meeting at 7.30pm.
Public comments. There were no public comments.
79/17 Apologies for absence from members. Apologies were received from Cllr Barrett and Cllr Judith Twigg.
80/17 Declarations of interests. There were no declarations of interest.
81/17 Minutes of the meeting held on 27th September 2017. To Confirm accuracy of the minutes. The minutes were proposed by Cllr Briggs and Cllr Long.
82/17 Recreation ground.
82.1 Playground. It was resolved for the Clerk to gain painting quotes for: noticeboard staining; paint front of boat, blue and green areas; frame of birds nest swing (top rail and bottom rails); jumbolander climbing wall, table and decking plus south facing slats along with slats on climbing wall and side near playhouse decking. Moss spraying on safety surfacing (Clerk asked B Cardona). It was noted that grass blown from the mower is not being blown off the play area surfacing making the area slippery. New tender to ask for grass cuttings to be collected on play area.
82.2 Equipment for years 11+. The air walker adjustments are being carried out week 13th November, whereby the grass matting and air walker will be removed and re installed/concreted. Moss on court and weedkilling around court (Clerk asked B Cardona). It was noted on the inspection that a bench near the tennis court would be useful. The Clerk had also had a verbal enquiry regarding buying a memorial bench for the rec. Clerk produced TDP (recycled plastic bench) handout of a suitable bench. Clerk to look to see if TDP do a back to back bench, so the football and tennis could be viewed. The current bench belonging to the tennis club. Awaiting quote for fencing supports.
82.3 Cricket and Football. A new stanchion for the football goal has purchased, thank you to Cllr Thompson for organising this. The pitch inspection is booked in for 15th November 2017, with DCFC. Clerk to look into whom installed the posts, when new goals were purchased.
82.4 General. Drainage (awaiting contractor). Clerk and Cllr Long reported on the grant applications, to be sent out in November: Awards for All, DDCVS and Football Association.
83/17 Village greens. Allotment drainage and bamboo work being carried out over winter. The Cllrs discussed possible raised beds in the water logged areas, should the drainage not solve the issue. It was noted that plot 11 is not being tended, this being adjacent the water-logged plot. Tree belt near bus shelter, a letter had been sent to PDNPA, with no reply to date. Tree work following inspection and moss on West Green (Clerk asked B Cardona), Clerk to ask B Cardona to spray moss outside V hall.
84/17 Burial grounds. Clerk had written to the PCC regarding a tap, no reply received. Responsibilities for the church yard areas were discussed, with the PC organising the mowing of the closed churchyard on behalf of DDDC, then being reimbursed.
85/17 Footpaths/roads.
85.1 Streetlights/speeding/parking/verges. It was noted that the streetlight has been mended on Sunnybank, the tree is still encroaching onto the streetlight on Station Rd (landowner been asked). Speeding was raised. Clerk to enquire into speed guns with PCSO Phipps. Volunteers would be needed for this. Clerk to ask PCSO Phipps to put a polite notice on a car that continues to park at the junction on the Cross. Clerk also to send a reminder to School regarding parking.
85.2 Defibs. To note the new signs are up, thank you to Cllr Thompson. The Clerk has replaced the electrodes on the kiosk defib, was due to expire, Clerk to order new set from CHT.
85.3 Strimming/spray weeds Spring Bank. Clerk had asked DCC to carry out this work, they will not be carrying this out. (Clerk asked B Cardona), as identified on the inspection.
85.4 Benches. Benches requiring staining (on inspection); below Spring bank, near Dales Housing; left had bench in front of pavilion, two along from pavilion and all on West Green. Clerk to add to painting quote list.
85.5 Asbestos removal. Awaiting action by Cllrs Long/Cox.
To note grit ordered/delivered for Grisedale Rd. Clerk to ask again for Grit up Moor Rd and Dale Farm end of lane area. Clerk reported the grit/snow plough prices for winter 2017.
86/17 Council Administration.
86.1 Land Registration. Ongoing.
86.2 Approve changes to Financial Regulations, standing orders, code of conduct and document retention policy. Cllr Thompson proposed documents be adopted with no changes made, seconded by Cllr Briggs. Clerk to go through the financial regs. and standing orders to ensure no changes required.
87/17 Financial matters.
87.1 Bank reconciliation for 31 September 2017.
INCOME
DCC Rent rec £10.00
Blackrock Divid . £31.63
Bank Int. £0.22
EXP £24.00
Closing balance on current a/c £1,000.00
Closing balance on deposit a/c £28,302.35
87.2 Bank reconciliation for 31 October 2017.
INCOME
Bank int £0.23
EXP £2,113.60
CLOSING BALANCE ON CURRENT A/C £1,000.00
CLOSING BALANCE ON DEPOSIT A/C £26,188.98
87.3 Quarterly statement (August – October 2017).
INCOME
Plaque £24.00
Bank int £0.70
Rent £10.00
Dividends £31.63
EXP
Rec £1,173.40
S137 £89.00
Admin £1,007.20
Greens £25.00
87.4 To accept and approve payments made prior to the meeting.
J Rawlinson (moles) £25.00
87.5 To accept and approve payments.
Sarah Stokes (Admin) £743.20 (2 months)
Sarah Stokes (exp) £41.49
Bakewell and Eyam Community Transport £200.00 (Holmemeal Charity)
T W Cox. (mowing closed churchyard) £1,380.00
Troway Hall Trees (xmas tree) £320.00
B Cardona (mow etc) £1,425.00
P Thompson (football stanchion) £32.22
GLCC (rec mowing) £1,125.00
To approve tennis court hedge trimming for Feb 2018. Clerk to ask B Cardona to trim hedge by taking 1 metre off/ to look at on site with B Cardona. Work was proposed by Cllr Long and seconded by Cllr Cox.
It was proposed to purchase 1 defib pad for the kiosk defib.
The payments were proposed by Cllr Long and seconded by Cllr Thompson.
It was proposed by Cllr Long for GLPC to fund the xmas tree delivery, if the Horticultural Society only fund the tree, seconded by Cllr Thompson.
To note invoices DCFA for the football pitch inspection due.
87.6 PRECEPT 2018/2019. To approve precept. It was proposed by Cllr Long for the precept to remain the same figure as last year, with no increase, seconded by Cllr Shimwell. The precept to allow for the outside painting of the village hall. Clerk to send in appropriate precept form for 2018/2019.
To note xmas tree ordered for delivery week 27th November 2017. Remembrance wreath ordered.
To note Clerk to invoice for allotment rentals.
To note Clerk to submit claims for reimbursable expenditure.
88/17 Planning matters.
88.1 Planning application. Five Acres Farm, Narrowgate Lane, Wardlow. NP/DDD/1017/1012. Proposed open plan agricultural building extension to store fodder. APPLICATION WITHDRAWN.
88.2 Planning application. Land Formally Bleaklow Farm, Hassop. NP/DDD/1116/1095. Removal of variation of condition 2 on NP/DDD/1116/1095. PC Comments: No objections.
88.3 Listed building decision notice. Laburnham House, Main Street. NP/DDD/0917/0913. Internal and external alterations. GRANTED.
89/17 Police report. PCSO Phipps reported a suspicious incident, car windows being smashed and items taken out of outbuildings/sheds.
90/17 Clerks report. Carried out Inspection of land/report of – asked B Cardona re jobs following this; meeting with Architect, on site re fencing on court – requested quote; organised pitch inspection/forms; grant forms for drainage; tree belt letter; letter to PCC re tap; reported streetlight; ordered grit for bin on Grisedale Rd; costs for grit/snow plough; ordered xmas tree/liaised with H Society; letter re resident/gate on rec; checked community rec details from PDNPA, details to S Headington for Holmemeal charity annual return; Land registration and go through new data protection information.
91/17 To report any correspondence received and agree any actions arising.
- 22/09/17 Charity Commission. Annual Return. Clerk passed to S Headington. Thank you to Simon Headington for actioning the return.
- 26/09/17 Ashbourne Little Bus Company. Dial a bus shopping service. Clerk passed to UTE.
- 28/09/17 Resident. Thank you re gate rec. Noted.
- 02/10/17 JFC. Stanchions. See cricket and football.
- 02/10/17 PDNPA. Community Recreation areas. Clerk checked information held correct.
- 04/10/17 DDDC. Area Community Forum. Wednesday 1 November 2017, ABC, Bakewell, 7pm. Noted.
- 6/10/17 Architect. Proposed planning application/meeting. Awaiting planning application
- 11/10/17 S Headington. Annual Report for Holme meal Charity. See above.
- 11/10/17 DC Football Association. Pitch inspection. See cricket and football.
- 14/10/17 Troway Trees. Xmas tree. See finance.
- 16/10/17 PCC. Tap. See burial grounds.
- 18/10/17 Dalc. Circular 12. Noted.
- 19/10/17 Architect. Draft plans. Awaiting planning application.
- 19/10/17 DCC. Road closure Longreave Lane. 11 – 13 December 2017. Noted.
- 19/10/17 Longstone School. Tag Rugby event 16 November. School looking into options and have also contacted GLCC. Permission given.
- 21/10/17 Architect. Sites. Awaiting planning application
- 23/10/17 DDCVS. Grant form. See general under rec. ground.
- 23/10/17 House of Commons. Patrick McLoughlin MP poster. Clerk displayed.
- 23/10/17 British Legion. Remembrance wreath/poppy boxes. Chair to present the wreath.
- 24/10/17 DCC Rights of Way. Footpath 7, Sunnybank pot holes. The history of this bank was raised by Cllr Briggs in relation to tarmac and pot holes. Clerk reported that the Rights of Way dept. are looking into their budget to carry out the pot hole work.
- 25/10/17 Longstone School. Tag Rugby. As above.
- 31/10/17 Clerks and Councils Direct. November 2017. Noted.
- 1/11/17 Bakewell and Eyam Community Transport. Easy shopping service. Clerk displayed posters. To pass information to UTE.
92/17 Late items of correspondence.
- 02/11/17 Community Heartbeat Trust. Fault. Clerk to order further pads.
- 06/11/17 Charity Commission. Holmemeal Charity annual return reminder. Actioned.
- 06/11/17 Resident. Horse chestnut sapling encroaching onto path. Being removed.
- 07/11/17 Peak Playgrounds. See Recreation ground.
- 07/11/17 DCC. Information from the Parish and Town Council Liaison Forum held on 21 September 2017. Noted.
- 07/11/17 Resident. Parking on the Cross. See footpaths and roads.
- 07/11/17 PCSO Phipps. Police update.
- 07/11/17 Charity Commission. Confirmation of receipt of annual return.
- 08/11/17 Sport England. Site validation. Clerk updated details.
93/17 Date of next meetings.
10th January 2018 14th March 2018 9th May 2018 (Annual meeting/s)
The Chair closed the meeting at 8.33pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, Derbyshire, DE45 1NN. Tel: 01629 640851 Email:parishcouncil@greatlongstone.net
