Council Meeting – 5th May 2021

MINUTES OF THE ANNUAL GREAT LONGSTONE PARISH COUNCIL MEETING
HELD ON 5^TH MAY 2021
VIA ZOOM

PRESENT: Cllr Wendy Long (Chair), Cllr Rick Gooch (Vice Chair), Cllr James Cox, Cllr Phil Barrett, UTE, 1 parishioner and Sarah Stokes (Parish Clerk).

The Chair opened the meeting at 7.08 pm

17/21 Apologies for absence from members. Apologies were received from Cllr D Cox.

18/21 Declarations of interest. There were no declarations of interest.

19/21 Minutes of the meeting 10^th March 2021. The minutes were proposed by Cllr Long and seconded by Cllr Barrett.

20/21 Election of Chair. Cllr Barrett proposed Cllr long as Chair this was seconded by Cllr Gooch. Cllr Barrett thanked the Chair for the good job she does.

21/21 Election of Vice Chair. Cllr Barrett proposed Cllr Gooch as Vice Chair this was seconded by Cllr Long.  Cllr Long raised that the Vice Chair and Chair make a good team alongside with the rest of PC.

22/21 Declarations of acceptance of office and declarations of interest’s forms. Clerk had distributed the forms to be completed, majority received back, signed and dated. Clerk to pass to DDDC when received.

23/21 Coronavirus. The Clerk highlighted that the Government have stipulated that face-to-face meetings will return from 7^th May 2021 (subject to rules and regs). Cllr Gooch spoke of concern for spikes when people start travelling.

24/21 Recreation ground.

24.1 Playground. Clerk reported that further numerous attempts to contact the playground supplier regarding the swing have been made, last reported were coming first week in April, not installed the swing, to date. Jumoblander work ongoing. Rospa inspection booked for May 2021.

To note awaiting staining/painting during summer. Approval of staining of Burma bridge out of the meeting, as £90.

To note work carried out on: turf, Burma bridge chains and the tennis storage unit. Chair thanked Cox’s all looking good.

24.2 Equipment for years 11+. Cllr Barrett reported on the work carried out on the tennis nets/posts. The Cllr was thanked for all his efforts, not been an easy job. Court resurfacing project, ongoing. The tennis club had reported a litter issues near the court/gym end. It was resolved for the Clerk to do posters regarding litter and location of bins for the court. It had also been highlighted by the tennis club that there is a tennis ball size gap in one corner of the court. It was resolved for the Clerk to contact the manufacturer/supplier to see if they have any off cuts that could be attached on to the court.

24.3 Cricket and Football.  To note the first deep spike of the year carried out along with the goals turfed. Awaiting a further deep spike later in the year and weed and feed. Storage/security of goal posts; Cllr Gooch reported that the U10’s JFC are looking into smaller goals, looking at storage options, some goals can be stored in a bag and attach to a post. The current goal being too big. Resolved for Cllr Gooch to find out which goal type the JFC are going for then come back to the PC to look at security options needed.

24.4 Trees/other. To note tree work carried out and dog signs installed.

Mowing to go out to tender in Autumn to start 2022.

Padlock gates. The Chair reported that the two padlocks are broken on the gates to the rec. It was resolved for the Clerk to ask the Cricket Club if they still need the locks for their insurance. If this is the case for the CC to fund (using grants given) the replacements needed and keys passed to Chair and Clerk. It was noted that the CC are low on numbers, however have received funds from grants. The PC do not need locks on the gates. It was also noted that a different lock has been put on Springbank, unknown to the PC. With access needed at all times on to the rec from Sunnybank and Springbank.

It was proposed for the Clerk to purchase cordoning off tape for Cllrs to use, Clerk to go ahead.

25/21 Village greens/village hall.

25.1 Noticeboard. Clerk stated the new PC noticeboard is due to be installed this week.

25.2 New Cherry tree. To note the new tree has been planted, with Cllr D Cox currently doing the watering.

25.3 Xmas eve carols/band. To be discussed when meet church re: burial grounds. The well dressing was discussed at this point, Clerk raised that due to no well dressing in 2020 there are not enough funds in the well dressing pot to go ahead.  It was proposed by Cllr Long to donate £400 (using sec137 funds) to this, to cover clay and extra flowers needed, seconded to Cllr J Cox. Clerk to carry out a risk assessment for the well dressing/ Vicar to do blessing on Saturday 10^th July 2021. To note school have confirmed they would like to take part in the doing of the well dressing.

The stone bollard knocked over by a lorry was discussed. It was resolved for the Clerk to ask for the stone bollard to be removed and retained for time being and to gain 3 quotes for cobbling work each side/removal of other bollards, the plan being to remove the bollards/ or place further back.

To note Clerk to purchase xmas lights when back in stock during summer.

26/21 Burial grounds. The Clerk gave a run down of the £4k expenditure the PCC had for the burial grounds, in the previous year, this being a typical year. Clerk had since asked for income figures no reply to date. Also waiting historical information on the set up, from Derby Diocese via the PCC. To note Clerk attending a cemetery/burial grounds course in June.

27/21 Footpaths/roads.

27.1 Speeding/school/signage.  PCSO Boswell had reported that no one had been caught yet when doing the speed checks. Clerk to ask school to put the lollipop signs out again (noted that the caretaker has left).

27.2 Parking around the Cross.  A resident had asked on behalf of other residents that lines be put on The Cross on one side (school side), there is concern that emergency vehicles will not get through, especially at school drop off/pick up times. Clerk to ask School to park on Station Rd/pubs when drop off/pick up, to put in their newsletter as before.

27.3 Parking for Monsal Trail. It was noted that double yellow lines have been put at Hassop Station vicinity. Bakewell Town Council have also been in touch to ask the PC/Hassop for a meeting, Clerk replied to say yes/details. It was noted By Cllr Gooch that more cars are parking around the bridge nr Great Longstone Station.

27.4 Streetlighting. To note work carried out to verge nr streetlight work on Furnall Ave. It was reported that work by Western power has been carried out on The Willows house. It now awaits DCC, with no light on the bend at present on entering the village. Clerk to chase DCC on this matter.

27.5 Longreave Lane. Cllr Twigg had looked into the issues just up Longreave Lane; ‘our senior technician advises a job has been raised to replace the drainage pipework within the highway verge and these works will be undertaken as soon as possible’.

27.6 Sunnybank. DCC had advised that the resurfacing work had ‘been re ordered’.

28/21 Council Admin.

28.1 Land registration. (Fields/track/builders yard). Ongoing.

28.2 Community Facebook and website. Noted that Tom Dean will be gradually passing over the community Facebook to be Administered by Becky Stokes. Adam Rai -Smith looking into possibly taking over the community website on a temporary basis/ advertising for someone to run the website, Tom also happy to give training and support for both. Thank you to Tom.

28.3 Neighbourhood watch. Clerk to re contact the Peak District Neighbourhood Watch Co Ordinator following their post on Facebook. Possibility of Co Ordinator putting something in UTE to recruit a Neighbourhood watch group in the village.

28.4 Inspection of Council land. October.

29/21 Financial matters.

  29.1    Bank reconciliation for 31 March 2021.

INCOME
Rent                 £274,36
Vat                   £399.22
Bank int           £0.16

EXP                  £11,613.64 (TO NOTE DISCREPANCY AT BANK £9804)   ****

UNPRESENTED            NONE

Current a/c £1000.00              Deposit A/c £7466.85 (due to above) – (1 April 2021)

**** To note a Cllr made two purchases, which came out of PC bank instead of own business a/c. Cllr paid both amounts back when realised. Letter gone to bank. **** Letters from Nat West and RBS complaints departments have now been received following the PC letter of complaint from the Chair.

29.2     Bank reconciliation for 31 April 2021.Clerk reported that the bank statements had not been received to date to provide this information.

29.3     Quarterly statement January 2021 – March 2021.

INCOME
Dividends        £23.72
Bank int           £0.45
Rent                 £572.75

EXP
Admin             £1516.46
Village greens  £431.90
Rec                  £439.32

29.4 To accept and approve payments made since last meeting.

PPPF                            Subscription    £12.00
Signature Branding     Signs               £324.00
B Cardona                   Maint               £45.00
N & G Tomlinson        Trees                £590.00
W Brindley                   Grass (Burial)    £50.00
D Robins                     Deep spike      £300
BHIB                            Insurance         £864.66
T W Cox                       Maint rec         £870.00
W Brindley                   Grass (Burial)    £200.00
T W Cox                       Turf                  £330.00

29.5     To accept and approve payments.

S Stokes (Clerk)            Admin             £835.20 (2 months)
S Stokes (Clerk)            Expenses          £36.00 (2 months)

The payments were proposed by Cllr Long and seconded by Cllr Gooch.

29.6     To approve Annual Governance statement for Audit 2020/2021.   The Annual Governance statement was proposed by Cllr Long and seconded by Cllr Barrett.

29.7     To approve Accounting statements for Audit 2020/2021. The Accounting statements were proposed by Cllr Long and seconded by Cllr Barrett.

The Chair has duly signed the above documents.

To note the PC is exempt from and external audit due to the lower figures, however the Clerk still needs to send in the relevant documentation to PKF and display/publish as required.

Asset register. On request of the PC the Clerk spoke to the Accountant to ensure the document is UpToDate/appropriate. The Accountant proposed a few changes one being adjusting the amount for the village hall (to use the insurance figure). The Clerk had made the changes and circulated. Cllr Long prosed the changes be used for the next audit, seconded by Cllr Barrett.

To note VAT refund received and all rents due received.

30/21 Planning matters.

Planning applications.

30.1 York Cottage. NP/DDD/0321/0376. New pitched roof to existing flat roof garage.

PC comments: No objections.

1 Croft Rd. NP/DDD/0321/0379. Proposed side extension to form garage.

PC comments: No objections, however the garage to be retained for non-residential use only.

Thornbridge Hall. Potting shed café and car parking. To note no formal application received.  The PC had written to the PDNPA regarding the works at Thornbridge hall (part of the developments being within the parish of Great Longstone), there being no formal planning application for the works. The PC also asked for a ‘stop notice’ to be put on the works due to the lack of planning. The Chair reported that a letter had been received from PDNPA covering; concerns for the negative impact of the development especially due to buildings being listed; property is within a conservation area and the gardens and parkland on Historic England’s Register of Historic Parks and Gardens; Owners have reported they intend to seek retrospective planning. Areas covered by PC: owners planned to do retrospective planning; owners have funds for legal aspects; the wrong vibes being sent out locally; residents of the village have to put in for planning permission for example for a conservatory, the café being a massive structure and a number of letters from residents regarding lack of planning.

Cllr Long left Zoom due to technical issues at 8.21pm.

Continued PC: the lambing shed planning application at Thornbridge was refused, in a historic parkland being one of the issues; residents should work with P Park not against them.

No further action by the PC at this point, awaiting correspondence from P Park.

Planning decision notices.

130.3   6 The Meadows. Replacement of existing uPVC conservatory with solid roofed extension of similar dimensions. GRANTED

30.4     Rose Cottage, Spring Bank. Listed building consent – replace 4 windows on front elevation. REFUSED.

31/21  Police report. PCSO Boswell sent a report in stating there were no concerns relating to crime in Great Longstone since the last meeting.

32/21  Clerk’s report. Contacted playground contractor re birds nest and other work; Asked painting contractor to go ahead with work; asked for quote for further painting; removed covid signage on court/fitness equip.; liaised with Cllr Barrett on tennis net; liaised with football field contractor on deep spiking; liaised with tree surgeon on planting/ tree work; contacted St Giles re finances; chased DCC on school signs; liaised with PCSO on speed checks; contacted DCC re verge on Furnall Ave; contacted Cllr Twigg re Longreave Lane issues; Contacted PDNPA on toilet signage on trail; passed signage on Cherpit to LLPM; booked course; made date amendments to asset register etc; contacted those regarding Facebook and website and change over; carried out extensive work in preparation for both internal and external audits; met Accountant re: audit; replied to Cycle event organiser; contacted PDNPA regarding works at Thornbridge Hall; bank issue as above; contacted DCC regarding  work on Sunnybank.

33/21  To report any correspondence received and agree any actions arising.

• 11/03/21 PDNPA. Parishes bulletin 39. Noted.
• 11/03/21 Peak District Neighbourhood Watch Co Ordinator. Facebook enquiry. Clerk replied to post.
• 12/03/21 Dalc. Booking confirmation for Cemetery and burial management course 8th June 2021.
• 12/03/21 GLCC. Net issue. See rec.
• 12/03/21 The Farming Life Centre. Clerk passed to UTE.
• 12/03/21 Local resident. Neighbourhood watch. See Council Admin.
• 12/03/21 PDNPA. Signage on trial regarding toilets. Noted.
• 13/03/21 Rospa. Inspection booked for May 2021. See rec.
• 14/03/21 Tom Dean. Various emails on website and Facebook including clubs and societies questionnaire. Noted.
• 19/03/21 St Giles. Burial ground annual expenditure. See burial.
• 22/03/21 Resident. Thornbridge Hall works. See planning.
• 23/03/21 PDNPA Rob Kenning. Poo bags on Hardrake Lane. It was noted that the poo bags placed have now disappeared.

Cllr Long re joined the meeting at 8.28pm

• 24/03/21 PDNPA. Community litter picking. Clerk completed questionnaire. Cllr Barrett reported his family are actively using the pink bags and borrowed litter picker (can collect from Bakewell Pet shop).
• 24/03/21 PKF Little John. External audit information. See finance.
• 25/03/21. Dalc. Ministry of Housing Communities and local Government. Local Authority meetings. Noted.
• 24/03/21 PDNPA. Works at Thornbridge Hall. A number of emails on this matter. See planning.
• 26/03/21 Local Residents. Adjusting plaque on West Green bench. Noted.
• 26/03/21 Local resident. 20’s plenty campaign. Noted.
• 27/03/21 PCSO Boswell. Derbyshire Alert and Derbyshire Talking. Clerk passed to UTE and Community Facebook/website.
• 28/03/21 Cllr Judith Twigg. Longreave Lane, regarding replacing the drainage pipework within the highway verge. See footpaths/roads.
• 27/03/21 Tree Surgeon. Details for new tree planted, including watering and aftercare. See village greens.
• 29/03/21. Hassop PM. Works at Thornbridge Hall. See planning.
• 29/03/21 DDDC. Election notices. Clerk displayed.
• 31/03/21 DCC. Road closure Moor Rd 30th June 6.30pm – 10.00pm (cycle race). Noted.
• 31/03/21 DCC. Letter from Ministry of housing communities and local Government. Supporting the reopening of outdoor hospitality. Noted.
• 31/03/21 Thornbridge Hall. Thornbridge open to locals for free until 12th April. Clerk passed to UTE and Community Facebook.
• 01/04/21 Allen West and Foster. Audit. See finance.
• 01/04/21 Playground contractor. Confirmation of work on playground for week 5th April 2021. See rec.
• 06/04/21 Dalc. April 2021 newsletter. Noted.
• 06/04/21 DDDC. Picking up litter. Noted.
• 12/04/21 Dalc. HRH Prince Philip. Noted.
• 13/04/21 UTE. Poo bag/markers issue. See above.
• 13/04/21 BHIB. Portal. Noted.
• 14/04/21 Rospa. Notification of inspection in May. See rec.
• 14/04/21 DCC. Sunnybank. See footpaths/roads.
• 15/04/21 DDDC. Pink litter bags. Numerous emails on this matter from District Cllrs. See above.
• 17/04/21 PPPF. Website. Noted.
• 20/04/21 BHIB. Renewal insurance documents. Noted.
• 21/04/21 Ashford PC. Thornbridge Hall works. See planning.
• 21/04/21 PCC. Website. Passed to T Dean.
• 21/04/21 Rob Kenning PDNPA. Thornbridge Hall works. See planning.
• 21/04/21 Cllr J Twigg. UTE insert. Clerk replied.
• 22/04/21 Nat West Customer Services. Complaint. See finance.
• 22/04/21 PDNPA. Thornbridge Hall. See planning.
• 22/04/21 RBS. Complaint. See finance.
• 25/04/21 Thomas Dean. Website/Facebook. See Council Admin.
• 25/04/21 UTE. Copy of May issue. Noted.
• 26/04/21 DCC. Election notices of poll. Clerk displayed.
• 26/04/21 PDNPA. Thornbridge Hall. See planning.
• 26/04/21 PDNPA. Funding or Parish Councils – tree planting. Noted.
• 27/04/21 District Cllr Gamble. Derwent football league – funding request. Clerk replied.

34/21  Late items of correspondence.

• 27/04/21 GLCC. Padlocks. See rec.
• 28/04/21 JFC. Turfing and play. JFC not happy with timing of turfing, Clerk had liaised with JFC and resolved for after easter turfing, which was carried out at this point.
• 29/04/21 Dalc. Holding of remote meetings. Now face to face from 7^th May, with rules.
• 30/04/21 Resident. Stone bollards on green. See village greens.
• 03/05/21 Longstone School. Well dressing. See village greens.
• 03/05/21 Resident. Thornbridge developments. See planning.
• 05/05/21 DCC. Covid leaflets. Clerk passed to VH.
• 05/05/21 Resident. Well dressing. See village greens.
• 05/05/21 Bakewell Town Council. Parking at Station and Meeting. Clerk replied.

35/21  Date of next meetings. July 14th 2021, September 29th 2021.

The Chair closed the meeting at 8.32pm.

Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, DE45 1NN. Tel: 01629 640851 Email: parishcouncil@greatlongstone.org