Council Meeting – 10th March 2021
MINUTES OF GREAT LONGSTONE PARISH COUNCIL MEETING
HELD ON 10TH MARCH 2021 AT 7PM
VIA ZOOM
PRESENT: Cllr Wendy Long (Chair), Cllr Rick Gooch (Vice Chair), Cllr James Cox, Cllr Phil Barrett, UTE, Tom Dean (village website/Facebook) and Sarah Stokes (Clerk).
The Chair opened the meeting at 7.04pm.
Public comments. There were no public comments.
01/21 Apologies from members. Apologies were received from Cllr Dan Cox.
02/21 Declarations of interest. Cllr James Cox declared an interest in item 5.1 – painting quotes.
03/21 Minutes of the meeting held on 9th December 2020 and the extraordinary meeting held on 16th December 2021. The minutes were proposed by Cllr Long and seconded by Cllr Barrett.
04/21 Coronavirus. Clerk reported that old community help notices were replaced/flyers given to the shop and an insert in UTE. This was following a report by the shop with concern for loneliness following home/nursing home visits.
05/21 Recreation ground.
5.1 Playground. Clerk reported that there have been a number of attempts to communicate with the playground supplier regarding the bird’s nest swing/work on the jumbo lander (deadline given of easter), possible furlough of contractor.
Cllr James Cox left the meeting at 7.22pm.
Painting/staining quotes – The Clerk reported that 4 quotes were sought, only 1 received. It was proposed to go with the local quote by Cllr Long and seconded by Cllr Gooch.
It was noted that work to the Burma bridge was complete with a new chain, also the bench press work. With work commencing on the storage unit.
Cllr James Cox re-joined the meeting at 7.27pm.
Cllr Cox reported that the Burma bridge wooden posts/supports need to be looked into staining. It was resolved for the turfing work to commence after easter, with the contractor to communicate with the Clerk then JFC.
5.2 Equipment for years 11+. Cllr Barrett gave a report of the situation with regards to the winder/net situation. Parts have been ordered to address this problem. Possible step by step net instructions to be displayed in future. Issue arises from moving the net with the post, which is needed for multiuse. Thank you to Phil. Clerk to remove the ‘closed’ signs on the court and gym equipment on 29th March in line with covid regulations. Court resurfacing project ongoing, Cllr Long reported that a large grant would be needed initially such as the National Lottery in order to gain smaller grants. The new surfacing would be around £14k. There is also a time limit put on doing the work/using the funds. Court surface noted not to be urgent. The Clerk had written to the tennis club asking that any faults on the court equipment to be reported to the PC, for the PC to look to mend the equipment only, due for health and safety/ public liability reasons.
5.3 Cricket and Football. The Cricket Club and looking into leagues for this year and reporting back to the PC. The JFC are looking to start back after 29th March, with the younger teams using Longstone and for training. A Deep spiking due on the football field, with weed and feed later in the year.
5.4 Trees/other. Clerk stated that the tree work is due in March, two trees on the rec, following a site visit. The new dog signs approved out of the meeting are made/to go up. To note the tennis court hedge has been trimmed.
Noted that the mowing contracts end after this year, tenders in autumn.
06/21 Village greens/village hall.
6.1 Update on noticeboard. Noticeboard made, awaiting installation.
6.2 Update on cherry tree. New cherry tree to be planted at the same time as the rec tree work.
6.3 Xmas eve carols/band. The Carols and band to be discussed when meet face to face to discuss the burial grounds, in due course. Clerk to purchase new xmas lights when back in stock.
6.4 Bench West Green. To note the new bench is now installed. Thank you to Cox’s.
Clerk to ask Cllr Dan Cox if he could power wash the tree bench at West Green.
To note B Cardona has carried out the list of jobs following the inspection.
07/21 Burial grounds. The Clerk had looked into what part other local Pc’s play with the regards to churchyards/burial grounds. Some parishes run the burial grounds; some pay towards maintenance. The Clerk raised that GLPC could look to pay the mowing costs for 2021, through s137 funds. It was noted that no financial information on the churchyards had been received from St Giles and that they are awaiting historical information from Derby Diocese. It was also noted that the precept for the following year is decided in September/ November for the following year, where additional funds would need to be decided on at that point.
08/21 Footpaths and roads
8.1 Speeding/school signage. Clerk reported that the police are carrying out speed checks in different locations within Great and Little Longstone following responses from the Derbyshire Alert leaflet drops/ face to face discussions with residents.
8.2 Parking for Monsal Trail. Residents from Hassop PM will be meeting with the Hassop Café owner to find out about car parking for the trail. There is concern for both cars parking on the road at Hassop and also other locations along the trail, with PDNPA not providing parking for trail users.
8.3 Streetlighting. It was noted that the streetlight at The Willows will be a column near to The Willows house. Further work to be carried out on this. Clerk to ask DCC to look to make good the verge where streetlighting work has been carried out on Furnal avenue, possible levelling.
8.4 DCC and Longreave Lane. Clerk has chased Cllr Twigg on this matter, with water running down the side of the broken edged tarmac road, leaving big gaps at the side of the road, where cars park on mud for the trail.
8.5 Monsal Head toilets. Clerk reported that the toilets are very nearly open. Chair asked that the Clerk look into signage with PDNPA directing visitors to the toilets off the trail.
8.5 Cherpit Lane. Clerk to look into changes in signage with LL Parish Meeting, most of the lane being in Little Longstone. No hole filling carried out by DCC.
09/21 Council Administration.
9.1 Land registration. Fields/track/builders yard. Clerk ongoing with preparations for Solicitor. To note change of tenant at Builders yard.
9.2 To approve Clerk attending a Dalc, ‘Cemetery and Burial Management course’ 8th June 2021 @ £50. It was proposed by Cllr Long for the Clerk to book the course, seconded by Cllr Cox.
9.3 To approve any changes to the risk register, insurance coverage, retained documents and the asset register. Resolved for no changes to be made other than dates. Clerk to ask the Accountant about the asset register, noted that certain assets on the PC register do not have an amount against them, is this ok.
9.4 Community Facebook/website.
The meeting closed at 8.10pm.
Thomas Dean announced that he will be leaving doing the community Facebook/website, due to relocation at the end of May. Clerk to look into the replacement who was interested. Tom would support the person whom takes over/ transfer over and continue to help if no replacement found.
The meeting re opened at 8.14pm.
The Chair thanked Tom for all he has done, with the revamped website.
Tom Dean and Adam Rai Smith had worked together on a form for the website for organisations to complete. PC were in support of this form, to be used.
10/21 Financial matters.
10.1 Bank reconciliation for 31 December 2020.
INCOME
Rent £37.95
Donation £400
Bank int £0.18
VAT refund £816.62
EXP £4,761.14 Unpresented NONE
Current a/c £1000 Deposit a/c £20,087.39
10.2 Bank reconciliation for 31 January 2021.
INCOME
Dividend £23.72
Bank int £0.15
EXP £925.00 Unpresented £500 (Parochial Church Council)
Current a/c £1000 Deposit a/c £19,186.26
10.3 Bank reconciliation for 31 February 2021.
INCOME
Rent £95.48
Bank Int £0.14
EXP £1112.03 Unpresented NONE
Current a/c £1000 Deposit a/c £18,203.84
10.4 Quarterly statement October – December 2020.
INCOME EXPENDITURE
Dividends £31.63 Burial grounds £900
Bank int. £0.56 Admin £1733.79
Rent £177.10 S137 £87.40
Donations £1150 Rec £2995.45
Reimbursables £3186 Village greens £3556.40
Vat refund £816.82
10.5 To accept and approve payments made since the last meeting.
S Stokes (Clerk) Expenses £245.79
B Cardona Maintenance £95
P Church Council Donation £500
S Stokes Annual Email/web £146.14
TDP Bench £431.90
To note Clerk’s figure for December referred to Admin only.
To note Donation for maintenance work in the burial grounds.
10.6 To accept and approve payments.
S Stokes (Clerk) Admin £1252.80 (3 months)
S Stokes (Clerk) Expenses £105.52 (3 months)
S Stokes Tennis net sundries £70.32
PPPF Subscription £12.00
Signature Branding Signs £324
The payments were proposed by Cllr Long and seconded by Cllr Gooch.
10.7 Audit. Clerk to prepare for the Annual Governance and Accountability return for the internal audit April/May for year ending 31st March 2021. To note Allen West and Foster are booked for the internal audit. The accounts to be approved at the next meeting.
To note the precept form has been sent off, for the year 2021/2022.
To note all reimbursable expenditure and Vat funds received. Clerk has sent a further Vat refund claim (Feb 2021).
To note rent requests sent to School, GLCC (paid 10 years paid until 2029), football club, tennis club and quarry and field rents. Clerk reported a few rents left to come in.
11/21 Planning matters.
PLANNING APPLICATIONS
11.1 6 The Meadows. NP/DDD/0121/0031. Replacement of existing uPVC conservatory with solid roofed extension of similar dimensions.
PC comments: No objections.
PLANNING DECISION NOTICES
11.2 Green Island. NP/DDD/1120/1104. Proposed garage workshop and bike store. GRANTED.
11.3 Standhill Cottage. NP/DDD/1020/1015. Proposed two storey extension to dwelling. GRANTED.
11.4 The Willows. NP/DDD/1120/1056. Single storey extension to side of property. GRANTED.
12/21 Police report. PCSO Boswell had reported a number of covid breaches on Longstone edge where fines had been given. A car was noted to have been stolen from Longstone edge/ left overnight, may have been just into Stoney Middleton parish on Longstone edge, as not on the report.
13/21 Clerks report. Contacted playground contractor re: birds nest swing/jumbo lander; Asked contractor to go ahead with work on Burma bridge etc; site visit to compile list for painting/staining – asked for quotes; liaised with Cllr Barrett on tennis winder/net; contacted Contractor – tender for football field; Met tree surgeon re quote for addition tree work on rec/liaised on other tree work and new tree; displayed sign re: carols 2020;looked into purchase of new xmas lights, out of stock; organised purchase and delivery/storage of the new bench for West Green; Contacted a number of local PC’s regarding their input to burial grounds; liaised with DCC on new signs for school vicinity; contacted DCC on The Willows streetlight; land registration work; amended dates on financial regulations etc; sent in precept form; organised Accountants to do audit and started preparing for it; sent further vat claim; sent requests for rents; contacted P Park regarding planning at The Willows/extra ordinary meeting; sent letter to DCC on School rent – documents; liaised on well dressing dates; liaised on toilets at Monsal head;
14/21 To report any items of correspondence and agree any actions arising.
- 12/12/20 DCC. Streetlight, The Mires. See footpaths/roads.
- 18/12/20 PPPF. Management committee meeting 14/12/20. Noted.
- 18/12/20 Nalc. Funding bulletin. Noted.
- 18/12/21 DCC. Great Longstone Primary School licence for using playing field. Clerk had sent historical letters relating to this.
- 20/12/20 HMRC. Clerks tax code. Noted.
- 20/12/20 JFC. Football pitch. See football.
- 23/12/20 Community support – J Croft. Copy of thank you to covid volunteers. (various emails on this). Noted.
- 23/12/20 PDNPA. (Chief exec). Management restructure. Noted.
- 29/12/20 St Giles. Thank you for funds. St Giles looking into the future maintenance of burial grounds. See burial grounds.
- 30/12/20 PDNPA. Sewerage exposure – The willows. Cllr Barrett reported the problem still there, to monitor.
- 04/1/21 St Giles. Burial grounds. (numerous emails on this matter). See burial.
- 07/01/21 PDNPA Rob Kenning. Vehicles overnight on Longstone Edge. Noted.
- 08/01/21 Dalc. January newsletter. Noted.
- 08/01/21 Resident. Longstone edge. Noted.
- 09/01/21 Allied Westminster. Covid 19 related information for village hall insurance. Passed to VHMC.
- 10/01/21 Grindleford PC. Churchyard involvement. See burial.
- 11/01/21 Ashford PC. Church yard responsibilities. See burial.
- 13/01/21Dalc. Local elections. Noted.
- 15/01/21 PDBPA. Parishes bulletin 38. Noted.
- 18/01/21 Stanton in the Peak PC. Churchyard responsibilities. See burial.
- 21/01/21 Allen West and Foster Accountants. Internal Audit. See finance.
- 21/01/21 PCC. Community website. (numerous emails). See Admin.
- 21/01/21 UTE. Minutes. Noted.
- 22/01/21 PPP Forum. Copy of letter to MP’s. Noted.
- 27/01/21 Signage company. Dog signs rec. See rec.
- 28/01/21 Bakewell Town Council. Parking issues Hassop Rd. See footpaths/roads.
- 28/01/21 Hassop Parish Meeting. Parking issues Hassop Rd. (Numerous emails on this matter). As above.
- 18/01/21 Tree Surgeon. Trees. (numerous emails on this matter). See rec.
- 27/01/21 Dalc. On line courses. Clerk to book.
- 27/01/21 Resident. Allotments. Noted.
- 29/01/21 DCC – Cllr Judith Twigg. Longreave Lane. (other emails relating to this), see footpaths/roads,
- 31/01/21 Tenant. Additional bay. See land reg.
- 02/02/21 DCC. Covid campaign. Noted.
- 02/02/21 Derbyshire Police and Crime Commissioner. Vulnerability fund. Noted.
- 03/02/21 DCC (Traffic and Safety Service). Road signs and markings. See footpaths/roads.
- 03/02/21 Dalc. February 2021 newsletter. Noted.
- 05/02/21 Blackrock. Circular. Noted.
- 09/02/21 Tenant. Clarification of fields rent. Noted.
- 12/02/21 Nalc. Funding bulletin. Noted.
- 12/02/21 Dalc. Preparing for possible return to in person meetings. Zoom meetings allowed until 7th May, hence moving the APM forward. To monitor this law.
- 13/02/21 Joiner. Noticeboard update. See village greens.
- 13/02/21 Bradwell Sports Association. Rec equipment. Reply sent.
- 16/02/21 BHIB Insurance. Portal. Clerk actioned.
- 16/02/21 Tree surgeon. Update on work and site visit. See rec.
- 17/02/21 Tenant Builders yard. End of tenancy. See land reg.
- 23/02/21 Derbyshire Police and Crime Commissioner. Meet your Commissioner Tuesday 2nd March. Noted.
- 23/02/21 Cllr Gamble. Parish ward boundaries. Calver to be put with Great Longstone and Little Longstone.
- 23/02/21 Myhill Cycling. Hill climb Longstone edge 30th June 2021 6.30 – 10pm (road closure). Clerk to reply to organiser, no objections from GLPC. Clerk passed the information to the VH, the VHMC are not sure if the VH will be open to use their facility if approached.
- 24/02/21 PPPF. Covid and beyond event. Noted.
- 24/02/21 JFC. Football update. Noted.
- 25/02/21 Resident. Rubbish sacks dumped. To monitor.
- 25/02/21 J Croft. Well dressing. Clerk reported the well dressing is planned for 10th July subject to covid. School is hoping to be part of this, covid risk assessment to be carried out.
- 26/02/21 UTE. Various. Noted.
- 01/03/21 Resident. Allotment. Noted.
15/21 Late items of correspondence.
- 01/03/21 Local contact for Well dressings. Replied with well dressing dates.
- 01/03/21 Dalc. March newsletter. Noted.
- 02/03/21 Mowing contractors. Insurance. Noted.
- 04/03/21 Clerks and Councils direct. March 2021. Noted.
- 04/03/21 Cllr Twigg. Road closure, Beggarway Lane. 5 – 7 April 2021 for waterworks.
- 08/03/21 PDNPA. Residential annexes. Noted.
- 08/03/21 Cressbrook resident. 20 is plenty. Noted as seen campaign on Facebook.
- 08/03/21 T Dean. Clubs and Societies form. See under Facebook and website.
- 09/03/21 VHMC. Booked the rec for 3rd September for the fell race, subject to covid.
- 10/03/21 PDNPA R Kenning (ranger). Jetting carried out near ramp at GL station and lambing signs going up.
16/21 Date of next meetings. May 5th 2021 (Annual Parish Council and Annual Parish Meeting – via zoom). July 14th 2021.
The meeting closed at 8.33 pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, DE45 1NN. Tel: 01629 640851 Email: parishcouncil@greatLongstone.org
