Council Meeting – 26th July 2023
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON WEDNESDAY 26TH JULY 2023
IN GREAT LONGSTONE VILLAGE HALL
Present: Cllr Wendy Long (Chair), Cllr Simon Headington (Vice Chair), Cllr Jane Rigby, Cllr James Cox, Cllr Caroline Briggs, District Cllr Kelda Boothroyd and Sarah Stokes (Parish Clerk).
The Chair opened the meeting at 7.01pm
Public comments. There were no public comments.
52/23 Apologies for absence. Apologies were received from County Cllr Sutton and Cllr Barrett.
53/23 Declarations of interest. There were no declarations of interest.
54/23 Minutes of the meeting held on 18th May 2023 and extraordinary meeting held on 4th July 2023. The minutes of the 18th meeting were proposed by Cllr Long and seconded by Cllr Cox. The minutes of the extraordinary meeting were proposed by Cllr Long and seconded by Cllr Rigby.
55/23 Recreation ground.
55.1 Playground. Noted the joinery work on the boat and jumbo lander is being actioned. Noted most of the small jobs following the Rospa report have been actioned, with parts ordered for the remaining. Clerk had spoken to D Cox, who plans to power wash very soon. PC inspection report, noted the table had broken off the Jumbo lander, now passed to the joiner to fix back on. The Birds nest had also been inspected by two Cllrs with regards to the cross bar/ boots fitted, new bolts fixed to bar. Noted work on Nellie springer being actioned. Nettles strimmed noted. The Rospa report had been circulated to the Cllrs, to be used on the inspection of PC land. New playground, no immediate plan, looking at 2025.
55.2 Equipment for years 11+. Court resurfacing, remove from agenda, no plans at present, the playground project will be actioned first. Bench near table tennis table – a resident contacted the PC to ask if they could fundraise for a bench adjacent the table tennis table, to enable sitting in between playing/view the game. The PC looked at the bench proposed and one purchased before for the rec. Siting / possible slab was discussed to allow for mowing etc. Clerk to arrange meeting on site with resident to discuss. Noted that a bench would need to be recycled plastic.
55.3 Cricket and Football. Deep spike machine – Cllr Cox and D Cox still to look at equipment, it was noted that a deep spiking is needed to keep up with the maintenance. Goal reseeding actioned. Cricket Club and future.
The meeting was closed at 7.25pm.
The meeting re opened at7.45pm.
The PC are unaware of the Cricket Club’s current situation.
Goals. Following a site visit with Cllr Barett and the JFC (letter), it was resolved to look at the location for a socket to move the goal across towards the bungalow direction not adjacent the cricket club net as requested. Clerk to clarify this location with Cllr Barrett and ensure the tree work is carried out prior to moving the goal. Clerk to contact the tennis club regarding the tennis club bench, the bench needing repairs or removal.
Noted that there are kids summer boot camps over the summer holidays on the rec.
55.4 Land registration. Whilst looking at another land registration, this raised the wording of the recreation ground land registration. Clerk has contacted land registration with regards to the registration, should be ‘Great Longstone Parish Council,’ not whom registered the land. Noted that the address of the PC should be changed when there is a new Clerk, consideration for the address for land registration being the village hall for continuity.
Painting and staining -actioned.
It was noted that two trees need attention, one being raised by a resident near the barn. Clerk to contact tree surgeon.
56/23 Village greens/village hall.
56.1 Allotments. Water supply to note applied for a DDCVS grant for £1794.00 (approved at extraordinary meeting). Noted that funds being raised by donations via a surplus vegetable stall.
56.2 Christmas 2023. To confirm tree donation or to order a tree at the next meeting. To note band booked. To locate the band at the top of the school ‘road’ rather than the bottom. Clerk to contact Churchwardens and band to start looking at the carols and the order of/ also looking to use a QR code for the carols as well as sheets. Funds to go to St Giles.
56.3 Bunting. The village bunting was in a state of disrepair so has been disposed of. Clerk to liaise with LEAP on bunting/ length required. To look towards a County/District Cllr grant for this.
56.4 Village Hall electrical report. Clerk liaising with the VHMC on this matter. Clerk has supplied the last (5 year) inspection report. This being following the renewal of the village hall insurance. Last inspection carried out 4th November 2019.
56.5 Well dressing. The blessing event did not go ahead due to the weather; however, the vicar did bless the well.
Trees village green – it was proposed by Cllr long to go ahead with B Cardona trimming back lower branches on trees on the village greens, to enable grass cutting, with all in favour. Clerk to ask B Cardona.
The war memorial centenary walk was noted as well attended.
Noted that the stone curb repair on inspection requires a new curb sett.
To note awaiting key and tubular heater for electrical box – war memorial green.
56/23 Closed churchyard and cemetery.
56.1 Bio diversity and maintenance plan. Project is moving forward. Article going in UTE to encourage the community to get involved.
57/23 Footpaths and roads.
57.1 Defibs. Monthly check carried out.
57.2 Speeding/streetlighting/grit bins/bins. Clerk to re report the overflowing dog poo bin at The Willows. Clerk to re report the stones on Butts Rd and Spring Bank.
57.3 Electric charging points. No report. Clerk highlighted 2/3 of households have off street parking.
57.4 Drain issues; Butts Rd, Glebe Ave/Station Rd – no report. Clerk to re contact DCC/ Cllr Sutton on the drains adjacent the village hall, to note DCC have said in recent communication that it is a VH problem, not on the highway.
Update on work on Longreave Lane/Sunnybank and Monsal Trail ramp. To remove Longreave Lane and Sunnybank from the agenda. Clerk to contact the trails Manager for an update on work to the ramp off Longreave Lane on to the trail.
Noted that the new cattle grid on Moor Rd is filling up with debris and not draining. Clerk has reported this.
58/23 Council Administration.
58.1 Land registration. (Fields and track and builder’s yard). Clerk has met with the Solicitor to pass over documentation for land registration.
58.2 Community Facebook and website. No report.
58.3 Two vacancies for Parish Councillors. Clerk to advertise the vacancies for co option in UTE during the autumn.
58.4 Inspection of Council owned land. It was resolved to meet on Sunday 17th September 2023.
58.5 Risk register. The changes were proposed by Cllr Long and seconded by Cllr Headington. Clerk to adjust date.
58.6 Sarah Stokes – notice given as Parish Clerk and Responsible Financial Officer- winter 2023/24. There was much discussion on the Clerks plan to leave, after 12 years. It was resolved for the Clerk to look into advertising/recruitment documents for the September meeting. The Clerk does not plan to leave until a replacement is in place, and happy to support a new Clerk where needed.
59/23 Financial matters.
59.1 Bank reconciliation 31st May 2023.
INCOME
Bank int £9.00
Rent £100.00
EXP £3471.18
Unpresented – none.
Balance of a/c’s
RBS current £1,000.00
RBS deposit £9,274.41
Unity Trust £21,617.90
Total £31,892.31
59.2 Bank reconciliation 30th June 2023.
INCOME
Bank int £9.00
EXP £659.92
Unpresented – none.
Balance of a/c’s.
RBS current £1,000.00
RBS deposit £9,283.18
Unity Trust £20,957.98
Total £31,241.16
59.3 Two monthly report and budget. Cllr Headington went through the budget overview. It was noted that ideally, we should be building up reserves for emergency/unexpected expenditure.
59.4 To accept and approve payments made since the last meeting.
Rospa (inspection) £196.80
Unity card £25.22
T W Cox (seeding goal) £138.00
Sarah Stokes (Admin June) £465.20
Sarah Stokes (Exp. June) £13.50
Unity (service charge) £18.00
GL Cricket Club (elec.) £25.00
The payments were proposed by Cllr Long and seconded by Cllr Headington.
59.5 To accept and approve payments.
Sarah Stokes (Admin July) £465.20
Sarah Stokes (Exp. July) £13.50
DDDC PC Election £185.00
The payments were propsed by Cllr Long and seconded by Cllr Cox.
59.6 To approve the transfer of £12,000 from the Unity account into the RBS account. The transfer was proposed by Cllr Long to gain a higher rate of interest and seconded by Cllr Briggs. Clerk to action.
59.7 Update on Annual Governance and Accounting statement external audit. PKF in receipt of the documents.
59.8 Update on vat issue. Clerk to send another claim in Autumn and following up vat claim issue.
To note Kashflow used for accounting.
60/23 Planning.
Planning decision notices.
62.1 Church Croft, Church Lane. NP/DDD/0323/0355. Windows work. GRANTED.
62.2 Windyridge, Longreave Lane. NP/DDD/0323/0329. Proposed alterations, extensions, and new garage. GRANTED.
61/23 Police report. PCSO Boswell reported 1 public order, 1 malicious communication, 1 harassment and 1 criminal damage in Great Longstone.
62/23 Clerks report. Publicised declaration forms/sent to DDDC ;liaised with joiner on playground repairs; liaised with Dan Cox on power washing; went through Rospa report; asked contractor to carry out small jobs following the Rospa report; looked into the mowing contracts/ strimming responsibilities; contacted B Cardona on moss treatment; asked Cllrs to look into the netball hoop; liaised with R Gooch and Cllr Barret on goal location; asked contractor to carry out goal seed work; requested goal socket quote; contacted the JFC to book out the football field for every Friday in 2023 apart from the fell race night; liaised with JH fitness/ key for toilets on the bootcamps for half term and summer holidays; provided information for the DDCVS grant form/organised/ minutes at the extraordinary meeting; liaised on well blessing details; asked contractor to mend village green stone sett; requested further quote for spraying of the ivy in areas of the closed churchyard; chased invoice for snow work; reported blocked drains; reported broken sign on Station RD footpath, reported high verges; requested DCC sweep the gravel spilling out of the verge on Butts Rd; prepared for/ meeting with Solicitor regarding land registration; contacted land registry direct on rec. land registration query; contacted DDDC on PC vacancies; amended risk register; invited District Cllr Boothroyd to the next meetings; looked into banking query with former Cllr D Cox; prepared for the Annual Governance return and sent off/ publicised; liaised with UTE and Little Longstone Parish Meeting on cows article; looked into new Clerk advertising for; Various VH insurance emails/ insurance certificate up.
63/23 Correspondence.
11/05/23 Blackrock. Quarterly valuation and fund update.
19/05/23 District Cllr Kelda Boothroyd. Introduction.
23/05/23 DCC. Drain issue village hall/ highway.
25/05/23 PDNPA. Parish Nomination/Ballot for Parish Member appointments.
25/05/23 PDNPA. Update on the PDNPA planning service.
26/05/23 Information Commissioner. Data Protection fee. Actioned.
31/05/23 DDDC. Election expenses. Clerk replied, no expenses claimed.
05/06/23 Manchester and East Midlands Rail Action Partnership. The Peaks and Dales Line – reinstatement public meeting.
07/06/23 DCC. Public Rights of way Minor Maintenance Agreement 2023/2024. Clerk actioned and PC signed up to.
09/06/23 MP Sarah Dines. Litter picks and community clean up.
09/06/23 Derbyshire Police and Crime Commissioner. Newsletter 3.
12/06/23 PKF. Receipt of the Audit documents.
12/06/23 Dalc. June circular.
16/06/23 W Brindley. Mowing in closed churchyard/funeral and compost heap rec.
26/06/23 Peak District Challenge. 8th and 9th July 2023. Map.
26/06/23 W Brindley. Copy of insurance certificate.
26/06/23 DCC. Footpath 50 wall repair, Grisedale and Glebe Ave.
27/06/23 RBS. Changes to the business account terms.
28/06/23 PDNPA. Parishes Day 7th October 2023.
28/06/23 Longstone CE School. Mowing/bookings -rec.
03/07/23 JFC. Use of the recreation ground.
03/07/23 J H Fitness. Bootcamp.
03/07/23 Lovedays. Land Registration appointment
05/07/23 Allied Westminster. Village hall insurance renewal, expires 17th July 2024.
05/07/23 Allied Westminster. Fell race. The VHMC decided not to add the fell race to the insurance for this year.
05/07/23 Clerks and Council’s direct. July 2023 issue.
05/07/23 Dalc. July 2023 newsletter.
05/07/23 Allied Westminster. Insurance and VH electric inspection required for September 2023.
06/07/23 S Stokes (Parish Clerk) Verbal notice given to Chair.
06/07/23 Derbyshire Dales CVS. Receipt of application.
07/07/23 C Club. Toilets and boot camp.
07/07/23 St Giles. Numerous emails – well dressing.
08/07/23 Information Commissioner’s Office. Data Protection certificate, expires 7th July 2024.
08/07/23 PKF. Annual Governance and Accountability return. Logged and in queue for processing.
10/07/23 PCSO Boswell. Police report.
11/07/23 Fols/ Longstone CE School. Well dressing.
13/07/23 Longstone CE School. Summer sizzle to coincide with well blessing cancelled.
14/07/23 Resident. Fundraising for bench near table tennis.
17/07/23 Land Registry. Query.
19/07/23 DDDC. Public spaces protection order.
64/23 Late items of correspondence.
Notice of the Sale of the Old Infant School Building. The Parish Council were very disappointed to learn that this village resource has been put up for sale, by the Derby Diocesan Board of Education, without their first consulting representatives of the community that funded its construction.
20/07/23 Sarah Stokes. Clerks notice.
24/07/23 Lovedays. Land registration and enclosure award.
24/07/23 Derbyshire records office. Enclosure award.
25/07/23 Tideswell Sport Association. Project to build a 4-court indoor sports hall. Clerk replied for them to send an article for UTE aimed at organisations who would be interested.
Noted that there will be a change of bin day, residents will be informed week 4th September 2023.
65/23 Date of next meetings. Wednesday 13th September 2023 and 8th November 2023.
The Chair closed the meeting at 9.15pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, DE45 1NN.
Tel: 01629 640851 Email: parishcouncil@greatlongstone.org
