Terms and Conditions relating to the Use and Booking of the Tennis Court / Multi Use Games Area

A joint project between Little Longstone Parish Meeting and Great Longstone Parish Council has seen the successful reopening of the Tennis Court / Multi Use Sports Area and the delivery of new tennis and pickleball nets.

Funding for this project has come from Sports England and Better Derbyshire Fund Grants, Little Longstone Parish Meeting and Great Longstone Parish Council.

At a cost of over £20,000 it’s important we look after the new court. The surface is painted for tennis / netball / 5-a-side and two pickleball courts.

The acrylic surface is designed for ball and racquet sports so please don’t use it for anything else! And only soft soled trainers / sports shoes should be worn when using the facility

Whilst it might be tempting to use the surface for cycling, roller-skating etc. this will cause damage to the surface, so please don’t!

GREAT LONGSTONE PARISH COUNCIL (“GLPC”)

TERMS AND CONDITIONS RELATING TO THE USE AND BOOKING OF THE MULTI-USE GAMES AREA (“MUGA”)

A. TERMS OF USE OF THE MUGA

1. People using the MUGA do so at their own risk.
2. The MUGA can only be used for the following “Approved Activities”: Tennis; Pickleball, Netball; Basketball and Football. No other activities are to take place on the MUGA unless GLPC has given its prior approval in writing.
3. The following equipment has been provided for use on the MUGA: Bats and balls for Pickleball, Netball balls and bibs and Basketballs. These items have been provided by Longstone Area Sports and Recreation Association (“LASRA”) for use on the MUGA only. These items are stored in a locked box outside the MUGA. Please see the Booking Terms below for how to access the equipment.
4. The MUGA can be used by local residents and those visiting the GLPC recommends that the use of the MUGA by any child/children is supervised at all times, however, it is a requirement that children under the age of 11 must be supervised by a responsible adult.
5. The MUGA is available for use from 9 am to 9 pm daily or dusk, if earlier. Bookings are therefore only available until 9pm or dusk if earlier. No activities may take place after 9pm.
6. All users of the MUGA are required to ensure that noise levels are kept to a minimum and consideration must be given to any activity causing inconvenience to nearby residents. Music is not allowed to be
7. Nothing shall be brought onto the MUGA which may endanger or damage the premises, or any nets or other equipment, or render any insurance relating to the MUGA invalid. GLPC’s insurance does not cover Approved Activities carried out by users of the MUGA.
8. Footwear – only clean, soft-soled footwear may be worn when using the MUGA. The wearing of footwear with studs, spikes or blades is strictly forbidden.
9. Bicycles, roller skates, skateboards or scooters (or any other wheeled devices) are not to be brought onto the MUGA. Wheelchairs are allowed on the MUGA provided that the wheels are soft and will not damage the surface of the MUGA.
10. Animals (other than assistance animals) are forbidden on the MUGA. Any assistance animal must be supervised and any fouling of the MUGA by the animal must be cleaned up immediately.
11. No glasses or glass bottles may be brought onto the MUGA. Users must remove any litter or other items when leaving the MUGA and must leave the area clean and tidy and return any equipment to its place/position (see Notes below).
12. No food or alcohol may be consumed on the MUGA. No drinks other than water or sports drinks may be brought onto the MUGA. Smoking and the use of vapes is prohibited on the MUGA.
13. Users will be responsible for providing their own first aid cover for activities. The booking will require that a mobile telephone number is supplied for emergency assistance. GLPC does not provide first aid items but please note a defibrillator is located at the Tea Hut building on the recreation ground.
14. Users must report any damage caused to the MUGA or any equipment to GLPC as soon as possible.

B. BOOKING TERMS

1. For the purpose of these Terms, the term “Booker” shall mean the individual booking the MUGA or where the booking is for an organisation, its representative authorised to make the booking.
2. Bookings can only be made by email to LASRAbooking@gmail.com. Bookers are required to supply a mobile telephone number when booking (either their own or the number of the responsible person attending the booking.
3. The MUGA can only be booked by a resident who is aged 18 or over at the time of booking.
4. The Booker shall be deemed by GLPC as the person responsible for the use of the MUGA and for supervising the behaviour of all persons using the MUGA (whatever their capacity) during the period of the booking and shall be responsible for users complying with these Terms and Conditions. If the Booker is not going to be present during the allocated time slot, then as part of the booking the Booker must provide the name of the person who will be responsible.
5. Booking is required for the Approved Activities. Please note the timings for bookings set out at Term A 5. above.
6. The MUGA can only be booked for one-hour slots at any time (see reference to block bookings at Term B 7. below). Bookings may only be made one week in advance.
7. Arrangements for regular or block bookings (of up to two (2) hours) for organised clubs recognised by GLPC and/or LASRA or for other organised activities may also be made by using the booking email address in Term B.2 above. GLPC reserves the right to make a charge for such bookings and this will be communicated at the time of accepting the booking. Acceptance of such bookings is at the discretion of GLPC.
8. Bookers/users must vacate the MUGA at the end of their booking.
9. Bookers/users who fail to turn up for a booked timeslot within 15 minutes of the start of the booking period give other users the right to use the MUGA and equipment.
10. The MUGA may be used without booking, however, any prior bookings will have priority and users agree to vacate the MUGA to allow access/use by persons who have made a booking.

C. INSTRUCTIONS FOR USE OF EQUIPMENT

1. LASRA has supplied bats and balls for Pickleball, netball balls and bibs, table tennis bats and balls, basketball and boules. These are stored in a locked cupboard outside the MUGA. The combination can be found at the Pavilion building. Alternatively, please contact LASRAbooking@gmail.com for the combination.
2. When using the Pickleball nets please unlock all five wheels before moving them and lock the wheels when in Please return the nets to the far side of the court after use.
3. If using the whole court for football, netball, or basketball please move the Pickleball nets and the benches out of the court but return them to their original place afterwards.
4. The tennis net should be removed by loosening the net, removing the posts and rolling the net up around the It should be removed outside the court and replaced afterwards. Be aware of the centre strap and its fittings.
5. To use the Netball posts, users need to remove the hex screws from the covers and put the screws in a safe place ready to return after use There is a hex key for this purpose in the locked cupboard.

D. GENERAL

1. The booking and use of the MUGA indicates acceptance of these Terms and Conditions in full. Bookers/users cannot amend these Terms and Conditions. Breach of these terms may mean that future bookings may not be accepted.
2. GLPC reserves the right to close the MUGA at any time for any reason and bookings will be cancelled accordingly with no liability for any loss to Bookers or potential users.
3. GLPC reserves the right to amend these Terms and Conditions at any time. Amended Terms and Conditions will be published as soon as practicable.
4. Any enquiries relating to these Terms and Conditions should be directed to GLPC and sent by email to: clerk@greatlongstone-pc.gov.uk

Great Longstone Parish Council
October 2025