Council Meeting – 26th September 2019
GREAT LONGSTONE PARISH COUNCIL
MINUTES OF THE ANNUAL PARISH COUNCIL MEETING HELD ON 26TH SEPTEMBER 2019 IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM
Present: Cllr Wendy Long, Cllr Rick Gooch, Cllr James Cox, Cllr Dan Cox, Cllr Phil Barrett, Cllr Judith Twigg, UTE and Sarah Stokes (Clerk).
Public comments:
Cllr Twigg reported that the streetlight on Church Lane, which the Clerk has asked for help with sorting, will be about 5 weeks. The Chair thanked Cllr Twigg for this and for coming.
The Chair opened the meeting at 7.33pm.
75/19 Apologies for absence. Apologies were received from Cllr Clare Gamble, Cllr Shimwell and Cllr McGoverne.
76/19 Declarations of interest. There were no declarations.
77/19 Minutes of the meeting held on 17th July 2019. The minutes were proposed by Cllr Gooch and seconded by Cllr J Cox.
78/19 Recreation ground.
78.1 Playground. It was reported that the boat repairs including the slide had been carried out. Due to the timing of the repairs the painting has been prepared but yet to be carried out. It was reported that on inspection of the play area the jumbolander handles on the climbing wall need re fixing, Clerk to ask joiner asap. To note inspection in October to look at Rospa report in detail (also to look at slide work on jumbolander).
78.2 Equipment for years 11+. Cllr long reported that a National Lottery grant of £10K has been received for the fencing project, along with £1k from Ralph Rider. Clerk thanked the Chair for all her efforts on the funding. Awaiting a response from DDCVS and LL Parish meeting regarding funding. It was also noted that Section 137 funds/reserves could be used for the project if required. Cllr long reported that the lower quote was around £15k. It was resolved for Cllr Long to contact those who did quotes and look at timescales. It was also noted regarding work being carried out on the rec/time of year and mess on the rec. Clerk to clarify with Cllr Twigg regarding possible funds for the project. To note the lottery funds are to be used within one year from 9/8/19.
78.3 Cricket and Football.
78.3.1 It was reported that the new football goal and nets are in. However, the fixing of the nets was troublesome. Fixings to be re looking at with Cllr Barrett/Cllr Gooch, along with David Robins. Clerk to inform JFC, nets to remain up, this to be reviewed. It was also noted that residents cannot use the goals if the nets are down.
78.3.2 Cllr Gooch reported on the football area ‘weed and feed’, that was carried out by D Robins, even though the parish did not agree to fund this. Resolved for Cllr Gooch to pass a small gift on behalf of the PC, as a thank you.
78.3.3 Deep spiking football area. Quotes had been received for this, being recommended for twice a year. Cllr Gooch to discuss an annual maintenance package price with D Robins. Clerk to pass list of maintenance jobs to Cllr Gooch.
78.3.4 Marking tufts for football area. JFC had put forward the concept of marking tufts as an alternative to using the line marker. No action to be taken on this. Clerk reported the last tub of marking paint now being used.
To note DDDC (District Cllr’s fund) and FA funded the goals, with the JFC funding the installation.
79/19 Village green/village hall.
79.1 Noticeboards. Clerk had sourced quotes both man made and timber for the noticeboard Infront of school. The cabinet to hold 6 sheets on each side. Clerk also looking into funds with Cllr Clare Gamble towards this. Clerk to gain a quote for a timber/with storm guarding noticeboard (same dimensions as other quotes). A resident had raised the village noticeboard. It was noted to monitor this noticeboard.
79.2 Village hall Painting. It was noted that the village hall painting has now been carried out and looking very clean and smart. There is still some additional work to be carried out to the rear.
79.3 Xmas and remembrance. Clerk liaising with J Fawcett on further bulbs etc required for the xmas tree. Clerk to order a 18ft Xmas tree from the same supplier as last year along with the remembrance wreath. Clerk to order/pick up/distribute 2 village wreaths. Lamp post poppies had been purchased. Cllrs Long and Gooch to put up poppies end of October, Clerk to let DCC know which streetlights they have gone on (adhering to the DCC fixing guidelines).
To note work approved out of the meeting of £175 (new gate latch) and (levelling of section of path) on the allotments. To note one allotment in a poor state, also a tree planted on another allotment. Clerk had circulated a copy of the tenancy agreement document to the Cllrs. To monito both. To note the drainage on the allotments good on inspection.
80/19 Burial grounds. Cllr Long reported on the number of pots that have appeared in the churchyard, which could make mowing difficult. It was noted that this is a PCC issue as PCC organise the mowing on this area.
81/19 Footpaths and roads (including streetlights/speeding/parking/verges).
81.1 Speeding. It was noted that a meeting is organised with School for Monday 14th October to work with school on this matter. Cllr Gooch raised a number of areas in relation to this area; parents having approached him stating that some action on speeding was long overdue; pubs can be used for parking, parents are not using it; a one way system on the road Infront of school at school time drop off/pick up times; There has been an accident in the village on Main Street. Cllrs raised cars going too fast for the road, such as area along Mires, when entering the village. Clerk stated that DCC Traffic dept would have to be involved in any changes on the highway.
It was noted that a Community bus is parked regularly along Main Street.
81.2 Badger poo on footpath 6, behind school. A resident has communicated on a number of occasions regarding the issue/Clerk and resident also contacted DCC on the matter. Resident has reported on the trial of putting stones and holly branches on the area on the area concern, being off the path, proving effective so far.
81.3 Cllrs to approve ordering of grit/salt. Clerk reported this year’s costs for extra grit, snow measures. Cllrs approved same measures as in previous years. Clerk to order grit supplies.
79.4 Leys Lane/Cherpit – condition of Lane. The condition of the track and narrowing further up, due to foliage was discussed. Clerk to write to DCC Rights of way.
81.5 New footpath signage, x 2 (ordered – DCC). To note DCC have ordered new signs for near Thornhill House path/Beggarway and bottom of Hardrake Lane. Thanks to Cllr Twigg’s help on this matter.
81.6 Diversion footpath 30, Longstone Edge. It was noted that there will be a formal consultation of the proposed temporary (5 years) diversion.
81.7 Streetlight Beggarway Lane. Clerk had requested Cllr Twigg’s help following a resident’s letter. Cllr Twigg had reported that the new streetlight should be in situe in approx. 5 weeks.
81.8 Cultivation licences x 2. There was much discussion on this matter; high grass attracting dog poo if not mown; would look out of place with other verges; who license applies to; concern for shrubs. It was resolved for the Clerk to reply ‘We do not support the applications.
Clerk to report self-setting trees around Skew bridge to DCC and a letter to property adjacent Bells Style footpath, with over hanging trees.
82/19 Council Administration.
82.1 Cllr training. To note Cllrs D Cox and McGoverne to attend a Dalc Cllr training course on Monday 30th September, Clerk confirmed they have all the information sent through for this.
82.2 Land registration. Clerk reported looking to group the Moor Rd fields and track along with the builder’s yard as alongside each other. Otherwise a separate application will be required for the builder’s yard. Clerk waiting Solicitors reply on this matter. Clerk gathering information including proof of rents for the Solicitor.
82.3 Community website. Clerk re advertised for a volunteer to run the website. No response to date. Cllr Gooch suggestions possibly using LMS as part of a project to update the website. It was raised that a long-term solution is required.
82.4 Parish Council email update. Clerk reported that there is now a deadline of 6 December to swop to the new email system. Clerk has liaised with Simon Headington who will be able to help will be able to help with this, by December.
82.5 Inspection of Council owned land. To note Monday 7th October 2019.
82.6 GDPR. Clerk noted filing to be carried out as part of GDPR.
83/19 Financial matters.
83.1 Bank reconciliation for 31 July 2019.
INCOME
Bank int £5.91
Donation £432.78
EXP NONE
Unpresented: Allen W and foster – £420, B Cardona – £2000, Dalc – £50, W Brindley – £400, S Stokes – £2860.84. * To note the unpresented is due to the signatory issue*
Current a/c £1000.00 Deposit a/c £33,037.25
83.2 Bank reconciliation for 31 August 2019.
INCOME
Bank int £5.79
Donation £10,000.00
EXP £4,599.60
Unpresented: Allen West and Foster £420, Dalc £50, W Brindley £400, R Gooch £19.56, PKF £240, D Longden £710, S Shacklady £1125.
To note high number of unpresented due to late cheque payment at end of August, due to signatory issues.
Current a/c £1000 Deposit a/c £38,443.44
83.3 To accept and approve payments made since last meeting.
W Brindley (mow) £200.00
PKF Accountants (audit) £240.00
D Longden (boat repairs) £710.00
S Shacklady (painter – VH) £1,125.00
83.4 To accept and approve payments.
Sarah Stokes (Admin) £812.80
(exp) £56.19
GLCC – defib electrics (annual) £25.00
Rigby Taylor (goals) £1038.85 (to note Inc. VAT)
W Brindley (mow) £250.00
C Heartbeat Trust (defib) £151.20
T W Cox (repair to VH roof) £48.00
Post Office (election) £181.66
T W Cox (allotment work) £210.00
D Robins (goal net install.) £150.00
The payments were proposed by Cllr Long and seconded by Cllr Barrett.
83.5 Signatories. Clerk/Chair reported that the lengthy process of updates had been now completed. Clerk thanked Chair for her help on this matter. It was proposed for the Clerk to be added as a signatory by Cllr Long and seconded by Cllr Barrett, this being with the purpose of dealing with RBS in the future. Clerk to action this with the help of Nat West in branch.
83.6 To note completion of external audit, no further action required. Clerk publicised notice.
83.7 Funds for Under the edge. With UTE running at a loss each year, funds have been requested. It was proposed by Cllr Long to utilise the £150 allocated in the reserves each year, until further notice, seconded by Cllr Gooch. Clerk to raise cheque.
83.8 Precept for 2019/2020. The precept created much discussion; funds for projects, specific costs per annum/week if increase based on different bands. It was proposed to look at a 3% increase, for approval at the next meeting.
To note Clerk to send VAT claim in and invoices for allotments.
84/19 Planning matters.
84.1 Planning decision notice. Moor Edge, Butts Rd. NP/DDD/0519/0550. Rear extension and new first floor window. GRANTED.
84.2 Planning decision notice. Church Lane Farm. NP/DDD/0419/0438. Proposed open plan agricultural building to house livestock. GRANTED.
84.3 Planning decision notice. 2 Barn Furlong. NP/DDD/0419/0386. Removal of variation of condition 2 (1v) on NP/DDD/0403/162. GRANTED.
84.4 Planning decision notice. 5 Furnall Ave. NP/DDD/0619/0697. Conservatory/garage demolition. Erection of garage. GRANTED.
85/19 Police report. There were no reported/recorded crimes in the last 30 days in the village. PCSO Boswell.
86/19 Clerks report. Liaised on boat work with joiner and painter; grant applications/alongside Cllr Long; asked for Deep spiking costs; Met with Grounds person regarding goals/ordering of/liaising on installation; Asked JFC for installation of goal funds and regarding nets; looked at new noticeboard options; wrote to Pennycroft re: painting; wrote to School Council and Headteacher regarding speeding; booked Cllrs Cox and McGoverne on to training course; worked on Land registration; asked S Headington for help on email; organised date for land inspection; weekly visits to bank to sort out RBS bank mandate issue with Nat West; publicised external audit completion; arranged lamppost poppies; inspected allotments/arranged for levelling path and new latch; filed ICO certificate; circulated further information footpath 30 also replied to PDNPA on this matter; contacted DCC regarding badger poo.
87/19 To report any items of correspondence received and agree any actions arising.
19/07/19 Cllr C Gamble. Apologies for meeting. Noted.
19/07/19 DCC. Footpath and signage issues. See footpaths/roads.
20/07/19 PPPF. Minutes of management meeting 15 July 2019. Noted.
22/07/19 JFC. Goals/marking tufts and matches. See rec.
22/07/19 FA. Goal funds. See rec.
23/07/19 and 26/07/19 National Lottery. Application. See rec.
25/07/19 Cllr J Twigg. Footpath signage. See footpaths/roads.
26/07/19 PPPF. Planning bulletin. Noted.
27/07/19 Resident. Speeding vehicles. See footpaths/roads.
29/07/19 HMRC. Employees tax code. Noted.
30/07/19 DDDC. Electoral boundary review. See below.
01/08/19 NALC. Model for financial regulations. Noted.
01/08/19 Blackrock. Holmemeal charity. Noted.
01/08/19 PDNPA. Notice of planning meetings – Bleaklow Farm. Noted.
05/08/19 DDDC. Register of interest’s queries. Clerk send information back.
06/08/19 DDDC. Review of polling stations. Noted.
07/08/19 Church Warden. Tree work. Clerk passed letter confirming PC responsibilities and contacts at DDDC for church to contact.
09/08/19 D Cllr. Clare Gamble. Boundary/Electoral review. Clerk to reply to Clare Gamble, asking that both Great and Little Longstone be kept in the same ward.
15/08/19 DCC. Poppies and streetlighting columns. See village greens.
15/08/19 Dalc. Circular 10. Noted.
16/08/19 R Rider. Confirmation of receipt of application for funds. See rec.
17/08/19 RBS. Copy of completed bank mandate. See finance.
19/08/19 Resident. Footpath problem behind school field – badger poo. Clerk contacted DCC.
20/08/19 PKF. Completion of limited assurance review for the year ended 31 March. See finance.
21/08/19 The National Lottery. Confirmation of funds transfer. See rec.
21/08/19 DCC Rights of Way. Badger poo. And 22/08/19 See footpaths/roads.
21/08/19 DCC. Action grant. Noted.
22/08/19 RBS. Mandate fully updated. See finance.
28/08/19 DDCVS. Financial questions on application. See rec.
28/08/19 D Robins. Goal order. See rec.
28/08/19 PCSO Boswell. Street meet in village. Gave VH contacts for venue.
29/09/19 DCC. Snow warden scheme. Noted.
30/09/19 PPPF. Annual Parishes day. Saturday 12th October, Aldern House, Bakewell. Noted.
06/09/19 DDCVS. Application. See rec.
06/09/19 Clerks and Councils direct. September 2019 edition. Noted.
09/09/19 Resident. Allotment availability. Clerk replied with availability.
10/09/19 Resident. Tarmac Longstone Edge track. Clerk had contacted Peak Park as no planning application for tarmac track. It was noted that however that the owner of Bleaklow Farm was seen to be addressing the issues raised by Rowland residents/working with the parishioners.
11/09/19 UTE. Funds. See finance.
11/09/19 The Pensions Regulator. Re – declaration. Clerk to action.
15/09/19 R Rider. Funds. Clerk sent thank you.
16/09/19 JFC. Nets and games. See rec.
16/09/19 DCC. Cultivation Licence, Grisedale Rd West. See footpaths and roads.
17/09/19 DCC. Cultivation Licence Station Rd. See footpaths and roads.
17/09/19 DCC. Further information on cultivation licence. As above.
17/09/19 PDNPA. Enquiry regarding Bleaklow Farm, Bramley Lane, Hassop. Noted.
17/09/19 Resident. Streetlight Beggarway Lane and noticeboard nr bus shelter. Clerk contacted DCC regarding streetlight.
18/09/19 Zedcore. Closure of email service 6 Dec. Clerk contacted Simon Headington.
18/09/19 PPPF. Minutes of 9 Sept meeting. To note point 19/43 – Manchester and East Midlands Rail Action Partnership meeting, to discuss commercial passenger services over the Monsal Trail. It was noted from a document the Clerk had sourced from 2004 that the project was due to cost 100m at that point in time.
19/09/19 Dalc. Delegate information – course 30th September 2019. Passed to Cllrs D Cox and McGoverne.
88/19 Late items of correspondence.
21/09/19 PPPF. Glover report. Noted.
21/09/19 Resident. Badger visits. See footpaths/roads.
89/19 Date of next meeting. Wednesday 13th November 2019.
The meeting was closed at 9.20pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, Derbyshire, DE45 1NN. Tel: 01629 640851 Email: parishcouncil@greatlongstone.net
