Council Meeting – 20th May 2009
GREAT LONGSTONE PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING ON
WEDNESDAY 20TH MAY, 2009
Present: Councillors S. Barton [Chairman], Mrs. S. Barton, H. Wright, S. Mason, P. Thompson, Mrs. W. Long, W. J. Derricott [Clerk] and the UTE Editor
Public Questions and Comments
None raised.
92/09 Apologies for absence
It was noted that Cllr Headington had submitted his apologies to the meeting.
93/09 Minutes of the Meeting held on 15th April, 2009
Approved with amendments [public questions raised by ‘Mrs S MacDonald’; reference to Management Committee 7th line should read Parish Council; and under Declaration of interest Cllr Thompson declared an interest in the items relating to the Village Hall] and signed.
94/09 Declarations of Interest
Cllr. Mrs. W. Long and Cllr. P. Thompson declared a personal interest in respect of item 13 ‘Village Hall’.
Cllr. H. Wright declared a personal interest in respect of any matter relating Derbyshire County Council
Cllrs S. Barton [Chairman], Mrs. S. Barton, and S. Mason declared a prejudicial interest in respect of a late matter of correspondence, from Nick and Elly Smith, submitted to the Council meeting through the Chair.
95/09 Police Matters / Neighbourhood Watch
Chair reported that only one incident had been reported and this was of a minor nature.
96/09 School Matters
No items to report
97/09 Planning Matters
One late decision notice was reported. [NP/DDD/0209/0129 Relocation of proposed flue for log burner, amendment to original planning permission, The Barn, Main Street, Great Longstone]
The Chair reported the receipt of a planning application:
‘NP/DDD/0509/0375 Construction of New 2 Storey Building, Construction of bus wash, provision of bus and car parking spaces for Bakewell and Eyam Community Transport, Longstone Business Park, Great Longstone.’
The Chair proposed and it was seconded by Cllr Mason that a request for additional time be made to comment on the application as it was a matter of importance to the Parish. Proposal approved, Clerk asked to liaise with the Planning Authority.
98/09 Financial Matters
[a] To note the bank balances
The balance on the current account was noted at £1000.
The balance on the deposit account was noted at £21, 227.08
[b] To approve payments
- D. J. Burns [Transfer Arrangements] £120.69
- A. J. deWynter [Internal Audit Fee] £100.00
- Wicksteed [Annual Inspection Fee] £ 45.00
- Allianz [Insurance Renewal] £ 574.52
- W.J. Derricott [Salary – May 2009] £353.88
- Derbyshire Rural District Council £ 15.00
[c] To approve the Annual Return.
The matter was deferred until the next meeting. The Clerk will try to resolve the issues raised in writing by Cllr. Headington before the meeting.
[d] Notification of receipt of precept
The Clerk reported notification of receipt of the annual precept of £15,099.00.
99/09 Maintenance
Roads and Footpaths
[a] Footway Services – Great Longstone ‘Scheme to Re Surface Footways’
Clerk asked to write to Derbyshire County Council to acknowledge safe receipt and ask that they detail what works the Council are to do within the Parish.
[b] Hardrake Lane
Cllr . W. Long raised this issue and requested strimming work to the footpath. The Council having considered the matter decided to approach the ‘Volunteer Force’ in the first instance.
Recreation Ground
[a] Play Equipment Inspection Report
Cllr Mrs. S. Barton reported no matters.
[b] Report from Wicksteed
This matter was deferred pending a report from Cllr. S. Mason to the next meeting.
100/09 Pillar Box
[a] Letter from Rt. Hon Patrick McLoughlin MP
The letter was reported to the meeting by the Clerk. It was agreed that the Chair would make contact with Mr. Tom Prendergast, External Relations Executive, Royal Mail, to discuss a suitable site. Contact number 0121 380 4337 [Royal Mail Group Plc, 148 Old Street, London, EC1V 9HQ].
101/09 Casual Vacancy – Parish of Great Longstone
The Clerk reported that it was in order to co opt a member to the Council. It was proposed by the Chair and seconded by the Vice Chair that the Clerk formally approach a Mr. Godfrey Frankland of the Parish.
102/09 Moles on Council Land
The Chair reported that he had had an e-mail about this matter from the Chair of the Cricket Club. The Clerk reported that he had been quoted £22 per hour as a cost associated with dealing with removal of moles from Council land, with an ongoing need for several visits to eradicate the problem. Members discussed the issue and it was agreed that a local option would first be considered.
103/09 File Retention Policy
The Clerk reported the need for a file retention policy and confirmed that he was liaising with both the District and County Councils to request details of such policies approved for other Parish Councils. Clerk to report back.
104/09 Village Hall
[a] Update following informal meeting between the council and VHMC
The issue of funding had been raised. The VHMC asked that a funding allocation of £1500pa be considered. The matter was noted and will be considered when the precept is discussed later in the year. It was also noted with thanks that the VHMC were also actively looking at grant funding options to aid maintenance of the Village Hall.
105/09 Council Owned Land
[a] To set a date for the annual inspection
This matter was deferred, pending a presentation to the next meeting of an update on last year’s report showing which works were still outstanding
106/09
The circulars detailed in on the agenda were noted.
107/09 Late Correspondence
There was an additional item. A letter from ‘Nick and Elly Smith’ was referred to the Meeting.
At this stage Cllrs. S. Baton [Chairman], Mrs. S. Barton and S. Mason declared their interest and took no part in the discussion.
The letter which related to the height of a hedge next to the tennis courts was considered and approved. The Clerk was instructed to action.
There was no break in the meeting and items 17 Feedback from the Village Day and 18 Village Developments were deferred.
108/09 Village Week
It was noted that the Village Week was approximately 7 to 8 weeks away.
Proposals that had been put forward are as follows:
- Fete Saturday 18th July
- Teddy Bears picnic [6yrs and under] 19th July
- Contact to made with the School to seek ideas and involvement
- Contact be made with Cricket Club to seek further involvement
- WI to be contacted
- Farm Visit to be arranged [Minimum 6 persons] Cox’s farm
- Treasure Trail around the village
- Suggested garage Sale
- Thornhill House Circus Training Event
- Well Dressing
- Tennis Club Tournament
- Football training Event
- Cricket Club President’s Day
- Party on the Pitch
- Local Public Houses to be approached to ask if they can become involved.
109/09 Date and Time of Next Meeting
It was agreed that the next meeting will take place on Wednesday 17th June, 2009 at 7.30pm.
William John Derricott
Clerk to the Parish Council
26.05.09
