Council Meeting – 10th November 2021
MINUTES OF THE PARISH COUNCL MEETING
HELD ON WEDNESDAY 10TH NOVEMBER 2021
IN GREAT LONGSTONE VILLAGE HALL
Present: Cllr Wendy Long (Chair), Cllr Rick Gooch (Vice Chair), Cllr James Cox, Cllr Simon Headington, Cllr Caroline Briggs, Cllr Phil Barrett, District Cllr Clare Gamble and Sarah Stokes (Parish Clerk).
70/21 Apologies for absence from members. Apologies were received from County Cllr Alasdair Sutton and Cllr Dan Cox.
The Chair raised Cllr D Cox’s absence once again. Chair/Clerk to discuss future role as Cllr with Cllr D Cox.
71/21 Declaration of interest. Cllr J Cox declared an interest in item 6.2 (cobbles) and item 7 (Closed churchyard/cemetery).
72/21 Minutes of the meeting held on 29th September 2021. The minutes were proposed by Cllr Long and seconded by Cllr J Cox.
73/21 Coronavirus. No report
74/21 Recreation ground
74.1 Playground. Noted awaiting work on Nellie springer and boat. Cllr Headington reported all in good order when inspecting the PC equipment on the rec.
74.2 Equipment for years 11+. Work completed on fencing (court). Court resurfacing project ongoing.
74.3 Cricket and football. JFC have sorted their own hooks for the nets. Cllr Gooch in discussion with CC regarding storage/toilets. Contractor doing deep spiking soon.
74.4 Trees/other. Clerk reported that a parishioner had raised the PSPO/ consultation. It was highlighted that there are signs up on the recreation ground with regards to dogs and UTE is used as a forum to highlight issues/raise awareness.
74.5 Mowing tenders 2022 -2024. Recreation ground tender; Various sites tender and Closed churchyard tender. To note quotes deadline 8th January 2022.
75/21 Village greens.
75.1 Remembrance. Clerk distributed wreaths. Chair presenting the wreath. Cllrs Long and Gooch put the streetlight poppy’s up, agreed to keep with number putting up due to time.
Cllr J Cox left the meeting at 7.11pm.
75.2 Cobbles. The Clerk had requested 4 quotes for the cobble work on the greens down from the school entrance. Only 1 quote had been received. It was proposed by Cllr Gooch to go ahead with the quote for the cobbles and edging, seconded by Cllr Long. Clerk to action.
Cllr J Cox re-joined the meeting at 7.17pm.
75.3 Xmas. The Cllrs discussed the following areas: Xmas tree, Cllr D Cox and J Fawcett have volunteered to transport the tree to site, Clerk to check still ok; Lights for tree’s 4/5 December, Cllrs and P Thompson – Clerk to remind/co-ordinate; Band, Clerk obtained copy of their insurance and raised a cheque for £200, to check ok closer to event; Marshalls – Cllrs Headington and Briggs and two members of PCC; poor weather and not holding the event was raised; It was proposed by Cllr Long and seconded by Cllr Briggs for the PC to purchase hi vis ‘Marshalls’ vests and 4 traffic cones – Clerk to action ; Positioning of cones on site/cordoning off road; signage – school plus Clerk; Carol sheets and buckets – PCC, Clerk to check all ok with PCC.
Cllr Briggs left the meeting at 7.31pm
It was noted that cars are parking on the village green. Clerk to put insert in UTE regarding parking.
Insert in UTE on xmas eve carols – Cllrs approved, Clerk to action.
76/21 Closed churchyard/cemetery.
Cllr J Cox left the meeting at 7.33pm
Cllr Briggs re joined the meeting at 7.35pm.
Cllr Headington and the Clerk had met with the PCC to discuss an appropriate spec for the vegetation and tree work in the closed churchyard. Quotes are being requested for 1 December deadline. There was much discussion over the management of the churchyard and the cemetery. When the churchyard was officially closed, to new burials in 1984, responsibility for its maintenance was passed to the District Council (originally West Derbyshire and now Derbyshire Dales). Currently DDDC provides funding for maintenance work, which is managed on their behalf by the PC.
The situation with the cemetery is different. This is the responsibility of the PCC and as it is still open can be funded through income from fees. It is not expected that any further support will be provided by the PC, for the maintenance of the cemetery in the foreseeable future.
Cllr Gamble reported that she now has a contact for looking into future land for the cemetery. Also, that DDDC will be looking at Health and safety not the appearance of a churchyard.
The PC are looking at funding for a one-off large job in the closed churchyard. An amount was proposed up to by Cllr Long and seconded by Cllr Barrett. Above this amount to be brought to the next meeting. Clerk to concur with a sub committee to look at the quotes.
Cllr J Cox re-joined the meeting at 7.47pm.
Memorial responsibilities were also raised, being with families and DDDC. Cllr Headington reported a mapping exercise of memorials, funded by Historic England and the National Lottery Heritage Fund, should be happening at some point in the next couple of years.
Following a further letter from DDDC, Clerk to reply asking for additional funding towards the one – off maintenance or suggestions of organisations which could help with funding. To note the maintenance arrangement with the District is since 1984 (which currently covers the costs of grass cutting in the closed churchyard).
Cllr Gamble stated that Bakewell cemetery have used ‘Community payback’.
Cllr Gamble spoke about the bin issues, then left the meeting at 8.02pm.
77/21 Footpaths/roads.
77.1 Speeding/school signage. Cllr Sutton had looked into this, work planned in for pre xmas.
77.2 Junction at bottom of Church Lane/Main Rd. The Clerk reported that DCC are still investigating the junction. Clerk had enquired with Top Yard landowner on a possible mirror. To await DCC response. No parking sign on house railings is effective.
77.3 Streetlighting/grit bins/bins. Clerk reported that the local (DCC approved) contractor has now provided prices for gritting/grit for extra measures. Clerk asked Cllr Sutton to look into the grit piles as now in November, and filling of grit bin near PC noticeboard.
77.4 Update on work on Longreave Lane/Sunnybank/Cherpit Lane/Monsal Trail. Noted that the work on Longreave Lane may have been completed, Clerk to ask Cllr Sutton. No work planned for Cherpit surface in the near future, being monitored (DCC).
77.5 Builders yard tenancy (Moor Rd). It was resolved to compile a more comprehensive tenancy document for new tenants. To note tidy up work on unused bay.
To note Clerk to do painting list following the winter.
78/21 Council Administration.
78.1 Land registration. No progress since last meeting.
78.2 Community Facebook and website. Facebook being well used.
78.3 Neighbourhood watch. Peak District Co Ordinator had set up a WhatsApp group for GL, however had not spoken with the contacts put down. Contacts now removed. Insert went in UTE regarding NW, for volunteers to contact the above Co Ordinator. This being separate to the PC.
78.4 To approve changes to Financial Regulations, Standing orders, document retention policy and code of conduct. No changes proposed by Cllr Long and seconded by Cllr J Cox. Clerk to amend dates on documents.
79/21 Financial matters.
79.1 Bank reconciliation 31 September 2021.
INCOME
Rent £10.00
Bank int £0.15
EXP £1514.00
UNPRESENTED W Brindley £250, S Stokes £919.31, B Legion £25.00
Current a/c £1000
Deposit a/c £17,779.51
79.2 Bank reconciliation 31 October 2021.
INCOME
Rent £169
Dividend £23.72
Bank int £0.13
EXP £1320
UNPRESENTED B Legion £25, W Brindley £150, Cricket Club £2600
Current a/c £1000
Deposit a/c £16,638.85
79.3 Quarterly statement July 2021 – September 2021.
Admin £2409.71
S137 £2954.75
V greens £2097.40
Rec £5501.14
Burial £450.00
79.4 To accept and approve payments made since the meeting.
W Brindley Mowing £150.00
W Brindley Mowing £250.00
GL Cricket Club Mowing £2600.00
79.5 To accept and approve payments to be made.
Sarah Stokes Admin £835.20 (2 months)
Sarah Stokes Exp £68.13
B Cardona Mowing £2000.00
Bakewell Band Band £200
The payments were proposed by Cllr Long and seconded by Cllr Barrett.
79.6 Precept. Cllr Long proposed an increase of 3% for the 2022/2023 precept, seconded by Cllr Headington. Clerk to action relevant forms.
To note allotment rents requested (awaiting two payments). To note Clerk to send in vat and reimbursables forms.
Chair stated that the chapel are looking into a possible wildflower meadow in the field adjacent the allotments.
80/21 Planning.
Planning appeal.
80.1 Enforcement appeal on Thornbridge Hall. Alleged breach- erection of building, construction of driveway and car park. PI reference: APP/M9496/C/21/3279072. Comments to planning inspectorate by 2nd December 2021.
Clerk asked to forward the details to UTE for the next issue to enable parishioners the opportunity to contact the Planning inspectorate. Also displayed on PC noticeboard.
Planning decision notice.
80.2 Church Lane Farm. NP/DDD/0721/0795. Change of use from Agricultural field to site for five motor homes, including hard standings, new access track and new site access. REFUSED.
80.3 The Birches. NP/DDD/0921/1042. Proposed first floor extension over existing garage. GRANTED.
81/21 Police report. There was no police report. However, the Clerk reported a police traffic calming presence at the Butts Rd end of the village.
82/21 Clerks report. Asked joiner – boat work; contacted tennis club re – net ; contacted JFC – hooks; work on mowing tenders/ tenders out/advertise; liaised with church on carol sheets; organised Marshalls; insert ready for UTE – Xmas eve carols; contacted band confirmation and insurance; asked school re-signs for xmas event; asked D Cox regarding tree; date for xmas trees lights erecting; organised wreaths for remembrance; requested quotes for cobble work; attended a meeting – PCC to look at tree/vegetation along with report of/ tender spec for work; no parking sign for Main St; contacted Top yard owner re: mirror/ and letter to DCC junction issue; chased salt heaps/gained price for extra gritting; reported drain/s; dog poo x two issues reported/UTE; sent allotment rent requests out; bin issue reporting to Cllr Gamble; letter to Sunnybank resident.
83/21 To report any correspondence received and agree any actions arising.
30/09/21 Cllr Sutton. Roads signs and markings. Various emails on this matter. See roads.
30/09/21 Dalc. October 2021. Noted.
30/09/21 PCC. Carols. Numerous emails. See v greens.
30/09/21 St Giles. Wreath. Numerous emails. See churchyard.
30/09/21 DCC. Grit piles. See roads.
01/10/21 Resident. Removal of old wreaths. See v greens.
04/10/21 Matlock Motor Club. Car rally 10th October 2021. Noted.
05/10/21 Neighbourhood watch Co Ordinator. GL and neighbourhood watch. See admin.
05/10/21 DCC. Temporary road closure, extension until 1st November 2021. Ashford Lane. Noted.
05/10/21 PDNPA. Withdrawal of Bakewell Neighbourhood plan. Noted.
05/10/21 Resident. Sunnybank. Noted.
05/10/21 PCC. Organise meeting. Numerous emails. See churchyard.
05/10/21. Resident. Xmas lights up. See v greens.
05/10/21 Longstone School. Stones on war memorial. See v greens.
06/10/21 DCC. Streetlamps – Poppy campaign. Clerk replied. See v greens.
06/10/21 Resident. Public space consultation. Number of emails. See rec.
06/10/21 DCC vegetation Church Lane and Station Rd. DCC will not be clearing the low vegetation.
06/10/21 Cllr Sutton. Sunnybank. Various emails on this matter. Noted.
07/10/21 JFC. Hooks. See rec.
07/10/21 Resident. Church lane junction. See roads.
07/10/21 Owner Top yard. Mirror. Number of emails. See roads.
11/10/21 PDNPA. Parishes Day notes 2022. Noted.
12/10/21 Dalc. AGM 19 October 2021. Noted.
12/10/21 Cllr Sutton. Closure of Mires Lane 9th – 11th November 2021 for water pipe repairs. Noted.
12/10/21 Neighbourhood watch co Ordinator. Neighbourhood watch. See admin.
13/10/21 Resident. Removal van on Main St. Noted.
14/10/21 DDDC. Register of interests. Clerk replied. Noted.
15/10/21 Cllr Gamble. Bins. Large number of emails. See roads.
18/10/21 GLCC. Square cutting as part of tender. See rec.
19/10/21 Bakewell band. Confirmation and copy of insurance. See v greens.
20/10/21 UTE. Numerous emails. Noted.
21/10/21 DCC. Close Longreave Lane pole testing 23 November 2021. Noted.
22/10/21 DDDC. Requesting an update on the churchyard. See churchyard.
26/10/21 Resident. Thornbridge appeal. See planning.
01/11/21 Dalc circular. November 2021. Noted.
01/11/21 DCC. Close Beggarway Lane BT pole testing 3 December 2021. Noted.
84/21 Late items of correspondence.
05/11/21 Contractor. Deep spike. See rec.
05/11/21 DCC. Slow sign Moor Rd. Clerk had enquired in re marking of the slow sign at the bottom of Moor Rd, following a parishioner’s request. DCC not intended to re mark this due to other suitable signage in place.
07/11/21 DCC. Road closure 7 December Station Rd. Noted.
08/11/21 DCC. Gullies skew bridge. Jetted October 2021.
08/11/21. Longstone Ce School. Signs for xmas eve. Noted doing signs.
09/11/21 DCC. Reimbursable expenditure. Reminder. Clerk to action.
10/11/21 Clerks and Councils direct. November. Noted.
85/21 Date of next meetings. January 12th 2022, 9th March 2022, 11th May 2022 (Annual Meeting).
The Chair closed the meeting at 8.38pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, DE45 1NN.
Tel: 01629 640851 Email: parishcouncil@greatlongstone.org
