Staffing Committee – Terms of Reference

GREAT LONGSTONE PARISH COUNCIL
STAFFING COMMITTEE
TERMS OF REFERENCE

1. Purpose

The purpose of the Staffing Committee is to oversee the organisation, employment, management and terms and conditions of employment of the Council and to make appropriate recommendations to the Council for ratification.

2. Membership

The Committee shall comprise 4 Councillors. The Committee quorum is three (3) and the Committee shall meet as required.

3. Functions

The Committee will be responsible, in conjunction with the Clerk to the Council or other professional advisers, for:-

• developing HR strategy
• developing and reviewing of HR policies and procedures
• staffing levels and structure
• job descriptions/person specifications
• overseeing staff recruitment, selection and appointment
• staff vetting
• staff retention
• determining or reviewing staff conditions of service and general terms of employment
• salary grading and pay including annual staff review and other remuneration matters
• leave entitlements including annual holiday, sickness, statutory entitlements and special leave
• special conditions relating to a specific post or individual
• allowances, expenses and subsistence
• working hours
• pension arrangements
• sickness absence management
• trade union membership recognition
• staff performance review/appraisals
• operation of the Council disciplinary, grievance, capability, grading and appeal procedures and equal opportunities policy
• health, safety and welfare of staff
• any other matters delegated to the Committee or deemed relevant to these terms of reference.

4. Specific Sub-committees or Panels

Smaller and specifically focussed Sub-committees should be set up to deal with confidential personnel matters such as capability, discipline or grievances as provided for in the relevant Council procedures.

A Recruitment and Selection Panel should also be set up for example to appoint a Clerk comprising of the interview panel (of perhaps three Councillors and a professional adviser if required) who are involved throughout the recruitment and then the selection process.

5. Confidentiality

Parts of the meetings of this Committee/Sub-Committee will be confidential to the members of the HR Committee with the press and the public excluded where appropriate.

Approved by Great Longstone Parish Council – 14th January 2026