Council Meeting – 9th November 2016
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON 9TH NOVEMBER 2016
IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM
Present: Cllr Wendy Long, Cllr Peter Thompson, Cllr John Shimwell, Cllr Phil Barrett, Cllr James Cox and Sarah Stokes (Clerk). No UTE present.
Public comments
There were no public comments.
91/16 Apologies for absence from members. Apologies were received from Cllr Briggs.
92/16 Declarations of interest. There were no declarations of interest.
93/16 Minutes of the meeting 14th September 2016. The minutes were proposed by Cllr Thompson and seconded by Cllr Long.
94/16 Recreation ground.
94.1 Playground. Gate being installed during November; To note ship painting completed. Painting quotes required for brown sections of ship, Clerk to action. Inspection of land points raised; Cllr Thompson to action rubber edging on tower slide, bolts of ship slide, look into bolt on noticeboard and check chain links on Burma bridge. Elephant to go on paint quote list; Clerk asked B Cardona to spray moss in finer weather; two benches to go on painting list. To monitor igloo tile gaps.
94.2 Equipment for years 11+. Clerk reported that Killingleys had now installed the basketball nets and are looking into the new tennis net with the manufacturer, winding problem. Payment now been made to Killingleys. Storage facility for tennis nets and lining machine ongoing. It was proposed by Cllr Long to go ahead with the Fresh Air Fitness outdoor gym equipment and installation of by Peak Playgrounds, ordering a double air walker, combo (seated chest press and pull down), Cross country skier and bicycle, seconded by Cllr Barrett with all in favour. Clerk to negotiate the swopping of tai chi spinners (in quote) for grass matting around equipment. The fitness equipment had been requested by parishioners through the Consultation process, when looking into a MUGA. Location of equipment discussed, the PC had been advised for safety reasons to locate the equipment away from the play area. Equipment to go in between trees and table tennis area. Clerk to confirm installation details. To note funds from Crispin walk towards costs. Inspection of land; tarmac around tennis posts actioned, Clerks asked B Cardona to spray moss, strim nettles behind court area, strim/spray alongside court and trim lower tree branches near court. Possible extension of beech hedge discussed.
Clerk to add strimming nettles behind and edge of court to next mowing schedule.
94.3 Cricket and football. Cllrs discussed possible removal of football net in between games, to be stored in new storage facility. It was proposed to charge JFC £1 per year, in line with the CC rent. Clerk to send a letter. The use of plastic hooks only on football nets/posts to be incorporated into the letter, along with the FC to inform the PC of any changes. It was proposed by Cllr Thompson to purchase a lining machine, seconded by Cllr Barrett, Clerk to liaise with FC on choice out of 5 , and width of markers, for next meeting.
A letter was noted from CC regarding responsibilities. Minutes of the CC meetings to be sent to the PC, Cllr Barrett to look into.
94.4 General. Dog signs received, Cllr Barrett to look into installation of. Cllr Long and Clerk had liaised with DDDC regarding the relocation of bins. DDDC have positioned a new bin at the bottom of the rec. Clerk looked into options alongside path adjacent rec, with The White Line and slimline bin manufacturers. To monitor. Drainage ongoing. Clerk had gained a quote for the tennis court hedge from B Cardona, Cllr Long proposed the work, seconded by Cllr Barrett. Land inspection; top of gate needing staining Sunnybank , add to quotes, Clerk asked B Cardona to strim top of Spring bank, to add removal of buddleia. Bench near Dales Housing end of rec, on staining list. Clerk asked B Cardona to do tree and hedge work near Dales Housing end. Benches x 2 near top Sunny Bank to add to stain list.
95/16 Village greens.
95.1 Land inspection. Lime tree shoots, Clerk asked B Cardona to trim; Foliage behind kiosk, actioned; hedge adjacent kiosk, to monitor depth into footway; overhanging tree branch onto highway and deadwood of adjacent tree on post box green, quote gained for work @ £80, it was resolved to go ahead with the work with all in favour’; bench on long green to put on staining list for 2017 along with bench in Feemouth yard.
- To note stone bollard work carried out.
- To note jubilee tree to be replaced by A Slack, for the same species.
96/16 Burial grounds. No report.
97/16 Footpaths/roads.
97.1 Street lighting/speeding/parking/verges. Two streetlights on Station Rd were reported to having resident’s foliage covering them. Clerk had requested trimming back of one, to contact other resident. The verge/footway opposite Thornbridge Manor was raised once again. Clerk to write to J Twigg and DCC with regards to the overgrown/thin path. Clerk had reported the water problem near The Mires.
97.2 Defib no 2. Cllr Barrett reported that the CC are ok for the defib machine to go on the pavilion, Clerk to await letter confirming this/respond accordingly. Cllr Long proposed the ordering of the outdoor defib machine from The Community Heartbeat Trust @ £1,995.00 plus delivery and VAT, seconded by Cllr Cox with all in favour. Clerk to liaise with CC on installation/location. Running costs were discussed; CHT had advised £25 per year, being worst case scenario (on exposed hillside conditions). Clerk liaising with electrician on installation of 999 phone, still queries.
97.3 Hardrake Lane. Awaiting quote B Cardona.
- To note asbestos drainpipe still to be removed.
- To note grit bin levels/prices clearance. All bins full at time of checking. Cllr Long to monitor grit bin on Grisedale Rd West, as levels reduced. Clerk reported costs for extra snow clearance/gritting measures for this winter, (DCC approved contractor).
- It was noted that the footway had been resurfaced on Station Rd.
- It was noted that all PC benches when inspected looked in good order physically, not needing replacing.
98/16 Council Administration.
98.1 Land registration. Fields 6552 and 7340 Moor Rd. Ongoing.
98.2 To approve changes to Financial regulations, Standing orders, code of conduct and document retention policy. Cllr Shimwell approved documents to remain the same, Clerk to update dates approved, seconded by Cllr Barrett.
98.3 Fields tenancy. The notice to quit on fields 6552 and 7340 has now been withdrawn, with written confirmation from the tenant.
99/16 Financial Matters.
99.1 Bank reconciliation for 30 September 2016.
INCOME rent £10.00
Vat £1,193.37
Invest £31.63
Bank int £1,72
EXPEN £2,279.66
UNPRESENTED Killingleys £3,751.20
S Stokes £809.87
B Cardona £60.00
T W Cox £600.00
CLOSING BALANCE ON CURRENT ACCOUNT £1,000.00
CLOSING BALANCE ON DEPOSIT ACCOUNT £40,296.25
99.2 Bank reconciliation for 31 October 2016.
INCOME DONATION (XMAS TREE) £195.00
BANK INT £1.67
EXPEND £1,534.87
UNPRESENTED KILLINGLEYS £3,751.20
T W COX £70.00
GL CRICKET CLUB £1,375.00
T W COX £1,350.00
CLOSING BALANCE ON CURRENT ACCOUNT £1,000.00
CLOSING BALANCE ON DEPOSIT ACCOUNT £38,958.05
99.3 Quarterly statement 31 October 2016 (Aug – Oct).
INCOME RENT £10.00
VAT £1,193.37
BANK INT £5.28
INVEST £31.63
DONATIONS £195.00
EXPEN ADMIN £1,492.53
REC £7,051.20
V HALL £342.00
GREENS £60.00
BURIAL £1,350.00
FOOTPATHS £60.00
99.4 To accept and approve payments made since the last meeting.
Great Longstone Cricket Club – mowing rec £1,375.00 (to note £125.00 from first half yr)
T W Cox – painting ship £600.00
T W Cox – bollard work £60.00
T W Cox – mowing churchyard £1350.00
99.5 To accept and approve payments.
Sarah Stokes – Admin £743.20 (2 months)
Sarah Stokes – Expenses £42.98
British Legion – donation £25.00
B Cardona – mowing/strimming/path clearance £1,425.00
Payments were proposed by Cllr Long and seconded by Cllr Thompson.
99.6 Precept 2017/2018. To approve the precept for the financial year 2017/2018.
Following the proposal at the last meeting, it was resolved to make no increase on the precept on last year’s figure. This was proposed by Cllr Long and seconded by Cllr Shimwell. Clerk to send forms in to DDDC.
- To note xmas tree ordered from D Ross (funded by Thornbridge Hall).
- To note parish printer update, no new purchase, Clerk changed printer paper, now working smoothly. Little Longstone PM would look to put funds towards a new printer when required.
- Funds for village hall kitchen improvements. Following discussions at the last meeting it was resolved to donate £1500 towards the kitchen improvements, this was proposed by Cllr Barrett and seconded by Cllr Cox. Clerk to raise a cheque.
- Clerk to put in claims for reimbursable expenditure.
- To note Clerk looked into further details regarding the Pensions Regulator. An employee would need to earn more than £192 per week, it was resolved that the PC does not have to provide a pension based on the later information at this point in time, but does still have duties. Clerk to action the ‘declaration of compliance form’.
100/16 Planning matters.
Planning applications.
100.1 Coach House. NP/DDD/0916/0917. Proposed toilet extension to dwelling. PC comments sent in: No objections.
A number of items of correspondence had been received from the applicant. The PC acted for the good of the parish.
100.2 Miers Cottage. NP/DDD/1016/0976. To enlarge driveway to the property. The existing stone wall is to be demolished and relocated 2 metres across. PC comments sent in: No objections.
A letter had been received from Foolow Parish Meeting regarding a caravan planning development at Brosterfield Farm, Foolow. Noted.
Clerk to ask for update on PDNPA Enforcement Officers visit to Small Mead.
101/16 Police matters. PCSO Ian Phipps reported on the following; suspicious activity, abandoned vehicle, alarms audible, animals/wildlife, door to door seller, unauthorised absence, off roaders. The Football Club had also reported vandalism locally on football pitches. The PC checked the gates are locked on the rec.
102/16 Clerks report.
- Sent copy of disclosable pecuniary interest form.
- Asked Cox’s to go ahead with gate.
- Circulated fitness brochures.
- Looked into lining machine.
- Contacted JFC re hooks.
- Requested additional bin DDDC, also site visits.
- Took notes inspection of land/report produced.
- Contacted allotment tenants re rent .
- Requested quote for stone bollard.
- Reported streetlight.
- Arranged for new tree on green/liaised with jubilee committee.
- Reported pot holes, Croft Rd.
- Reported pavement damage Croft Rd.
- Put article in UTE re trees/shrubbery.
- Chased quote for defib.
- Wrote to CC re defib.
- Liaised with electrician on phone installation.
- Checked grit bins and gained price for gritting/snow ploughing.
- Liaised with B Cardona on Hardrake Lane job.
- Liaised with Holmemeal Charity trustees re funds for Community Transport.
- Liaised with above trustees re Blackrock letter.
- Land registration ongoing.
- Wrote to tenants re fields 6552 and 7340.
- Contacted Killingleys re snag list/nets.
- Put advert in UTE re xmas tree, gained quotes from new supplier, ordered.
- Ordered remembrance wreath.
- Liaised with Accountant re kitchen funds.
- Wrote to DCC re digital Derbyshire stickers.
- Quote from tree surgeon for work on green.
- Asked B Cardona to do small jobs following inspection.
- Looked into pension’s regulator detail.
103/16 To report on any correspondence received and agree any actions arising.
- 15/09/16 Killingleys. Court. See rec.
- 15/09/16 Haddon Estate. Xmas tree. See finance.
- 16/009/16 DCC. Digital Derbyshire stickers. DDDC asked for the opportunity to visit the PC, also that the take up of fibre services is notably low in Great Longstone.
- 16/09/16 Bakewell and Eyam Community Transport. Vehicles using Church Lane. Cllr Thompson reported that having discussed the matter with the CT, vehicles that go up to Monsal head and beyond use Church Lane, others are to use Longreave Lane.
- 16/09/16 Jubilee committee. Tree on green. See village greens.
- 20/09/16 DALC. Annual executive committee meeting. 6 October Chatsworth House. Noted.
- 20/09/16 Dalc. Circular 15/2016. Noted.
- 23/09/16 Baslow and Longstone JFC. Hooks. See rec.
- 24/09/16 Resident. Coach House extension. See planning.
- 25/09/16 Baslow and Longstone JFC. Line marking machine. See rec.
- 25/09/16 PCSO Phipps. Commissioners community action grant. Noted.
- 26/09/16 Local resident. Thornbridge Outdoors shakeout event – level of noise. It was noted that the event was for two nights in a row.
- 26/09/16 Bakewell and Eyam Community Transport. Community shopping bus. Letter reported that a 3 hour trip to deliver to Bakewell would cost approximately £75.
- 26/09/16 Taylor Emmett. Tenancy. See Council admin.
- 30/09/16 Resident. Xmas tree appeal. See finance.
- 01/10/16 Tenant. Fields 6552 and 7340 Moor rd. See Council Admin.
- 03/10.16 DDDC. Burial provision. Clerk replied.
- 03/10/16 Killingleys. Update court. See rec.
- 05/10/16 Blackrock. Holmemeal verification. Clerk to action request.
- 05/10/16 Resident. Allotments available. Clerk noted.
- 06/10/16 DDDC. Area Community Forum. 1 November 2016 Eyam Church Centre, 7pm. Noted.
- 06/10/16 PDNPA. Local plan consultation. An 8 week consultation during November/December 2016. Noted.
- 12/10/16 PPPF. Peak Park development management policies. As above.
- 17/10/16 DDDC. Bin. See Rec.
- 18/10/16 Thornbridge Outdoors. Shakeout event. See above.
- 20/10/16 DCC. Footpath 14 old stile. Replaced with gate. Noted as easier access through.
- 20/10/16 Resident. Coach House extension. Along with other emails. See planning.
- 02/11/16 White Lion. Bin relocation. See rec.
104/16 Late correspondence.
- 04/11/16 GL Cricket Club. Responsibilities. See Recreation ground.
- 04/11/16 DDDC. Survey sports facilities. Clerk completed and passed details of FC, CC and School.
- 04/11/16 Clerks and Councils direct. November 2016. Noted.
- 07/11/16 Dalc circular 16. Noted.
- 08/11/16 PCSO Ian Phipps. Police report.
- 09/11/16 DDDC. Faulty Defibs. See Footpaths/roads.
- 09/11/16 Foolow Parish Meeting. Brosterfield caravan site planning. See planning.
105/16 Date of next meetings. 11th January 2017, 8th March 2017 and 10th May 2017.
The Chair closed the meeting at 9.41pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, DE45 1NN. Tel: 01629 640851 Email:parishcouncil@greatlongstone.net
