Council Meeting – 11th January 2017

MINUTES OF THE PARISH COUNCIL MEETING
HELD ON 11^TH JANUARY 2017
IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM.

Present: Cllr Wendy Long, Cllr Peter Thompson, Cllr Caroline Briggs, Cllr James Cox, Cllr John Shimwell, Cllr Phil Barrett, Sarah Stokes (Clerk) and UTE.

Public comments. There were no public comments.

01/17 Apologies for absence from members. Apologies were received from Cllr Judith Twigg.

02/17 Declarations of interest. Cllr Cox declared an interest in painting quotes (4.4) and Hardrake Lane (7.3).

03/17 Minutes of the meeting 9^th November 2017. The minutes were proposed by Cllr Briggs and seconded by Cllr Shimwell.

04/17 Recreation ground.

04.1 Playground. To note gate installed, thank you to Cox’s. Tarmacing in front of new gate and new opening- It was resolved for the Clerk to obtain quotes to tarmac in front of the both areas(1 metre square), with  edging stones for the gate area, proposed by Cllr Long and seconded by Cllr Thompson. Also to gain a quote to look into the possible widening of the footpath from the ‘opening’ to the top of Sunnybank ‘opening’. Maintenance to slide and noticeboard had been carried out. Thank you to Cllr Thompson. To monitor Burma Bridge.

04.2 Equipment for years 11+. Clerk reported that the fitness equipment has been ordered and is due to be installed approx. week 23 January 2017, the installers looking at minimum disruption to recreation ground. A site meeting to look at installation detail will be held prior to fitting. Clerk to enquire into (free) training dates with the manufacturer, showing parishioners how to use the equipment. Following installation Clerk to arrange UTE insert to raise awareness of all new equipment. Storage Cabinet – Cllr Long reported that in order to ask D Hopkins to supply a cabinet, as volunteered, there needs to be more detail of dimensions/requirements, now accommodating a line marking machine (possible lockable area), Clerk/Cllrs to look at in more detail.

04.3 Cricket and Football. To note receipt of rent from JFC for 2017 rent. Following liaising with the JFC, it was proposed by Cllr Long to order a lining machine, being the ‘Ultima 20L transfer wheel line marker’ with a 4” marker, seconded by Cllr Shimwell. Clerk to liaise with JFC for temporary storage until cabinet resolved, and order machine. Turf goal mouth quote. It was resolved for the Clerk to ask B Cardona to put sand in the deep hole of the goal mouth near to the tennis court as a temporary measure, and to go ahead with the turf, following half term holiday(end May/June), this was proposed by Cllr Long and seconded by Cllr Briggs.

04.4 General. To note new dog signs installed, thank you to Cllr Barrett.

Cllr Cox left the meeting at 7.55pm.

Painting quotes– it was proposed to go ahead with T W Cox, by Cllr Long and seconded by Cllr Briggs, work to be carried out in 2017.

Cllr Cox re-joined the meeting at 8.03pm.

Clerk reported that B Cardona had carried out all extra jobs including strimming/tree work/moss spraying, with the tennis court hedge and spraying outside edge of tennis court remaining. Clerk to look into CC mowing contract and strimming edges. Drainage – Clerk to ask JFC to monitor/report on state of pitch, regarding drainage. To note CC mower in state of disrepair, CC reported this information but not sent a letter requesting funds towards this.

The meeting was closed at 8.08pm

The meeting was re-opened at 8.12pm.

Clerk to ensure PC have copies of public liability insurance for all contractors, used for PC mowing contracts. To note Clerk to ensure that strimming edges of the rec, is on the next mowing contract.

05/17 Village greens.

5.1 Stone bollards– There was much discussion on the movement of a bollard and future for this area. Areas discussed; big lorries, ongoing problem, BT cables below ground, concrete bollards in, digging bollards in, widen/splay area, not restricting access, Harrow House green cobbles successful. Cllrs to look at options for next meeting; reset bollards in, concrete in or take out and cobble.

5.2 Tree work. To note all cutting back of trees carried out. New (jubilee) tree ordered, end of February planting planned.

5.3 Allotments. It had been reported that further allotment water effects more than the plot already discussed (near roadside wall). Clerk had inspected the plots, not being able to identify which other plots. Clerk to write to allotment holders for further information. It was noted that there will be a change of tenant for one of the plots. It was resolved for the Clerk to ask B Cardona to remove the bamboo plant from this plot.

5.4 Xmas tree. Cllr Briggs reported that a number of residents suggested having a permanent xmas tree on the green. Cllr Thompson/Cllr Long stated that this had been looked into in years past and not seen as in keeping (PDNPA). Clerk to send thanks to Jimmy Long and John Fawcett for their time and efforts erecting/dismantling two xmas trees.

06/17 Burial grounds.  No report.

07/17 Footpaths/roads.

07.1 Street lighting/speeding/parking/verges. Clerk reported that Neil Horton (DDDC) is looking into the path opposite Thornbridge Manor and lack of action on this area (weeds, narrowing footway). Clerk to ask for help from Cllr Twigg regarding water on road leading to bridge, still causing issues. Clerk to report damage to drain Main Street, opposite Casey’s shop.

07.2 Defibs. To note 999 phone now working in kiosk (simple push button devise), test call carried out. Clerk reported that the second defib has been ordered. To note the Cricket Club have no objection to a defibrillator being fitted to either buildings. Cllr Long and Clerk had met with the Cricket Club to look at a suitable location for the defib, being on the cricket pavilion. Clerk obtaining a price to fit the equipment, with the running costs (paid to C Club) to be agreed at the next meeting, CHT proposed a figure of £25 per annum. Clerk to liaise with CHT regarding a (free) training session.

07.3 Hardrake Lane. There was much discussion on clearance of trees/bushes on areas of Hardrake Lane.  The workload been identified to be large, Cllr Long/Clerk had looked at clearance of area near five bar gate, as a priority. A quote had been received. Whom is responsible was discussed. It was resolved for the Clerk to write to PDNPA/DCC Rights of Way to look at funding/volunteers and options.

Asbestos drainpipe still to be moved. Grit bins been checked. Clerk to re – request grit pile up Moor Rd/Dale Farm vicinity.

8/17 Council Administration.

8.1 Land registration. Ongoing.

9/17 Financial matters.

9.1       Bank reconciliation for 31 November 2016.

INCOME –                     RENT                           £129.26
REIMBURSEMENT       £2,786.00
BANK INT                    £0.59

EXP –                                                               £7,582.38

UNPRESENTED           B LEGION                    £25.00
GL VILLAGE HALL        £1,500.00
GLCC                           £1,375.00
ENERGISE ELEC.        £60.00

CLOSING BALANCE ON CURRENT A/C           £1,000.00
CLOSING BALANCE ON DEPOSIT A/C             £34,291.52

9.2       Bank reconciliation for 31 December 2016.

INCOME                       DONATION                  £65.00
DIVIDEND                    £31.63
RENT                           £12.24
BANK INT                    £0.27

EXP                                                                 £1,920.00

UNPRESENTED           GLCC                           £1,375.00
B LEGION                    £25.00
B AND E CT                 £200.00

CLOSING BALANCE ON CURRENT A/C           £1,000.00
CLOSING BALANCE ON DEPOSIT A/C             £32,975.00

9.3 To accept and approve payments since last meeting.

Sign and print solutions – dog signs                          £210.00
GL Village Hall Management Committee – kitchen   £1,500
Energise Electrical Services – 999 phone electrics   £60.00
Troway Hall Nursery – xmas tree                               £360.00
Bakewell and Eyam CT – Holmemeal charity            £200.00

9.4 To accept and approve payments.

Sarah Stokes              Admin                                      £743.20   (2 months)
Sarah Stokes              Expenses                                £26.12
T W Cox                      gate                                         £354.00
CHT                            defib                                        £2,575.20
B Cardona                   various; strimming etc            £198.00
N Tomlinson                tree work                                 £80.00

The payments were proposed by Cllr Thompson and seconded by Cllr Long.

To note invoice for £7,170.90 plus vat due following fitness equipment installation.

To approve ordering of xmas tree bulbs/strings. It was resolved for the Clerk to order two packs of bulbs (approx 10 per pack).

To note xmas tree ordered from D Ross returned, no payment made. Further tree ordered, with PC funding special delivery. To note allotment rent all received, apart from new tenant (Clerk to carry out paperwork). To note all reimbursable expenditure received. Clerk to put in VAT claim and begin end of year a/c’s and audit preparation.

10/17   Planning matters.

10.1     Appeal. Land at 1 The Cross. Appeal ref. APP/M9496/W/16/3159734

10.2 Appeal. Land at The Farm, Main street. Appeal ref. APP/M9496/D/16/3161202

10.3     Planning decision notice. Coach House, Main St. NP/DDD/0916/0917. Proposed toilet extension to dwelling. GRANTED.

10.4     Planning decision notice. Miers Cottage. The Mires. NP/DDD/1016/0976. Enlarge driveway/domestic curtilage. GRANTED.

10.5     Planning application. Bleaklow Farm, Hassop. NP/DDD/1116/1095.Demolition of farmhouse and erection of replacement dwelling house; demolition and  rebuilding stables to form additional living accommodation; erection of stable buildings and garaging.

PC comments sent in: No objections. No note Cllr Briggs abstained.

10.6     Planning application. Crispin Inn, Main St.

NP/DDD/1216/1233. Minor alterations to late 1980’s single storey extension to the rear of an existing Grade II Listed building, including replacement of minor ventilation duct.  Also Listed building consent.

PC comments sent in: No objections.

To note letter PDNPA, regarding Small Mead fence. The enforcement case ‘file was closed  30/09/16 as the condition regarding the fence had been complied with’.

11/17 Police Matters. No report.

12/17 Clerks report.

• Requested painting quotes.
• On site going through jobs with B Cardona.
• Paid Killingleys.
• Ordered equipment/ negotiated/liaised with Peak Playgrounds.
• Wrote to JFC re rent.
• Liaised with JFC on line markers.
• Asked tree surgeon to go ahead with work on green.
• Liaised with A Slack on new tree.
• Wrote to N Horton (DDDC) re path opposite Thornbridge Manor.
• Ordered new difib for rec.
• On site meeting with CC to look at defib location.
• Liaised with electrician re 999 phone and did on site tests with CHT.
• Updated financial regulations etc.
• Sent precept form in.
• Organised xmas tree and replacement xmas tree.
• Cheque for V hall.
• Put two claims in for reimbursable expenditure.
• Actioned pensions regulator compliance.
• Asked PDNPA for update on Small Mead.
• Cheque for Bakewell and Eyam CT – Holmemeal.
• Actioned request from Blackrock, verification.
• Land registration.

13/17 To report on any items of correspondence received and agree any actions arising.

• 09/11/16 Blackrock. Changes to Charinco Common Investment Fund. Noted.
• 11/11/16 PDNPA. Small Mead fence. See planning.
• 11/11/16 GLCC. Minutes of meetings. Noted.
• 15/11/16 PDNPA. Planning application Bleaklow Farm. See planning.
• 15/11/16 Dalc. Circular 17. Noted.
• 16/11/16 Killingley. Tennis nets. Noted.
• 18/11/16 PDNPA. Peak District National Local Plan consultation 18/11/16 – 27/01/17. Noted.
• 18/11/16 GLCC. Defib location. See Footpaths/roads.
• 22/11/16 PDNPA. Greenfields Farm., Ashford in the Water. No action required, wrong parish. Noted.
• 22/11/16 Aon. Insurance Act. Noted.
• 28/11/16 Baslow and Longstone JFC. Goal, line marker, summer football and works. See rec. ground.
• 05/12/16 DCC. Notice of confirmation of modification order. BOAT White rake/Black Harry. Clerk circulated the document/map showing byway and restricted byway.
• 05/12/16 CHT. 999 test call. See defib’s.
• 07/12/16 Dalc. Circular 18. Plus audit information. Noted.
• 08/12/16 DCC. Temporary road closure. B6465 Greaves Lane/Ashford Lane – Ashford in Water. 9 January 2017 to 20 January 2017. Noted.
• 13/12/16 Charity Commission. Holme Meal Charity annual return. Actioned.
• 15/12/16 DDDC. Precept documents. Clerk returned.
• 16/12/16 DDDC (N Horton). Footway Station Road towards Thornbridge. See footpaths/roads.
• 16/12/16 Trustee S Headington. Annual report and accounts for Holmemeal charity. Noted.
• 19/12/16 PCC. Poppy wreath contact details. Clerk responded.
• 19/12/16 Bakewell and Eyam Community Transport. Thank you for donation. Noted.
• 19/12/16 Dalc. Circular 19. Noted.
• 19/12/16 DALC. Council Tax Referendum Principles. Noted.
• 19/12/16 DCC. Scrutiny Review of broadband access. Deadline 31 January 2017. Noted.
• 19/12/16 The Pensions Regulator. Staging date. Clerk to complete process.
• 20/12/16 DDDC. District Community Forum. Tuesday 21 February 2017 7pm, Ashford Inst. Noted.
• 20/12/16 PPPF. Development Management policies. Noted.

14/17 Late items of correspondence.

• 06/01/17 Clerks and Councils direct. January 2017. Noted.
• 06/01/17 DCC. Temporary road closure. Grisedale Rd West. 15 February 2017. Noted.
• 06/01/17 DCC. Elections notice. Clerk responded.
• 07/01/17 Allotment tenant. End of tenancy. See allotments.
• 11/01/17 GLCC. Various. Clerk to send a letter to GLCC regarding access to CC minutes. To note GLCC have premises on the rec, whereas School and JFC do not have.

15/17 Date of next meetings. 8th March 2017, 10^th May 2017 and 12^th July 2017.

The meeting was closed at 9.28pm.

Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, Derbyshire, DE45 1NN, DE45 1NN. Tel: 01629 640851  Email:parishcouncil@greatlongstone.net