Council Meeting – 10th May 2017
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON 10TH MAY 2017
IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM
Present: Cllr Wendy Long, Cllr Peter Thompson, Cllr John Shimwell, Cllr Phil Barrett, Cllr James Cox, Sarah Stokes (Clerk) 1 parishioner and UTE.
Public comments.
Resident 1 spoke regarding item 13.4 on the agenda, Heatherby planning application; the owners application having been resubmitted, with the re siting of the ancillary building into the corner, changing the scale of the building being more sympathetic. The reason for the building being for family members from away, to stay in, also as on office outside the home. The building would be an improvement on what is currently there. The resident had spoken to 6 different neighbours about the plans, whom were supportive towards the changes as far as they were aware.
31/17 Apologies for absence from members. Apologies were received from Cllr Briggs.
32/17 Declarations of interests. Cllr Cox declared an interest in items 7.4 and 8, being drainage, cobbles and allotment water.
33/17Minutes of the meeting held on 8th March 2017. The minutes were proposed by Cllr Long and seconded by Cllr Shimwell.
34/17 Election of Chair. Cllr Thomson proposed Cllr Long as Chair, seconded by Cllr Barrett.
35/17 Election of Vice Chair. Cllr Long proposed Cllr Thompson as Vice Chair, seconded by Cllr Barrett.
36/17 Disclosable pecuniary interests. The Cllrs duly signed the register of disclosable pecuniary interest forms. Clerk to ask Cllr Briggs to sign form.
37/17 Recreation ground.
37.1 Playground. Tarmac update; to be actioned during summer. Path update; path work completed, by B Cardona trimming back edges. Noticeboard – to add on the painter/s list for the benches etc., to replace the boarding within the noticeboard, Clerk to action.
37.2 Equipment for years 11+. Fitness equipment training session 9th May; the session had been successful, well attended, with residents being given a demonstration/options to utilise the equipment at different levels, where residents were eager to have a go. It was noted that a fitness class run by someone locally, incorporating the equipment would be helpful. Clerk to put insert in UTE. An adjustment of the air walker was noted as required, this was reported to the Fresh Air fitness representative to look into, Clerk to monitor action. To also spray the ‘skier’ with oil as squeaks. New fitness equipment to be added to Rospa inspection for 2018 inspection.
Cllr Long had looked into the progress of the storage unit, being donated, this will be made shortly. To house the football nets if required, looking into taking them down in between games, no decision been made on this matter. It was also noted that the posts/structure is very different to those from the ‘old days’,
The dislodged wooden goal mouth in the court was noted, along with disjointed metal posts outside the court. Cllr long to look into costs to mend, with a possible bracket on the metal outer posts. With a view to replacing the outer structure (steel work and fencing) in the future.
37.3 Cricket and Football.
37.1 The Clerk reported difficulties with the booking system, with organisations to book via the Clerk. The notice on the noticeboards stating cricket matches take priority. C Club to inform the Clerk of their fixtures, so no cross over of bookings, with any additional games to be also notified.
It was noted that further metal pegs had been found on the rec.
To note turfing of goal mouths in June.
37.4 General.
Cllr Cox left the meeting at 8.05pm.
37.5 Drainage. A further quote had been sourced for drainage work below the football area. Specialist equipment used the job was discussed. It was resolved for the Clerk to ask for reference to similar work carried out by the contractors. Cllr Long to look into grants available for the work.
To note painting of play equipment and benches in summer.
To note Rospa inspection booked for May 2017.
38/17 Village greens.
38.1 Cobble quote. Clerk to obtain further quotes.
Cllr Cox re-joined the meeting at 8.23pm
38.2 Allotment water. The was much discussion on the water. H Wright had sent detailed reports on wells and water in properties opposite. Diverting the water was discussed along with connecting to the current drainage. Cox contractors had sent in a report of works recommended to carry out. It was resolved for the Clerk to gain two further quotes.
To note mole work actioned.
39/17 Burial grounds. No report.
40/17 Footpaths/roads.
40.1 Streetlighting/speeding/parking/verges. Clerk reported that N Horton is continuing to look into the verge at the far end of Station Rd. Cllr Twigg informed the PC that flood investigations are being looked into towards Longstone Bridge, to identify what works are required, funding dependent.
40.2 Defibs. Installation of the new defib has been delayed due to changes to the fixing. Thank you to J Long for the making of a frame for the defib to attach to, which the Cricket Club have been consulted on. Clerk to Liaise with electrician on installation. Community Heartbeat Training to be held on Tuesday 13th June 2017 at 2pm in the village hall. Clerk to organise posters/liaise with CHT.
40.3 Hardrake Lane. No reply to date re foliage/tree/bush work.
To note the imminent removal of the asbestos drainpipe from Moor Rd.
41/17 Council Administration.
41.1 Land registration. Fields 6552 and 7340 Moor Rd. Ongoing.
41.2 Inspection of Council owned land. Resolved to do inspection on Sunday am 1st October 2017.
42/17 Financial matters.
42.1 BANK RECONCILIATION FOR 31 MARCH 2017
INCOME VAT REFUND £1,677.42
RENT £320.41
DIVIDEND £31.63
BANK INT £0.24
EXPEN £2,975.58
Closing balance in current a/c £1,000.00
Closing balance in deposit a/c £28,695.15
42.2 BANK RECONCILIATION FOR 30 APRIL 2017
INCOME RENT £203.22
PRECEPT £16,769.00
DONATION £50.00
BANK INT £0.18
EXPEN £9,025.77
Closing balance in current a/c £1,000.00
Closing balance in deposit a/c £36,591.83
42.3 QUARTERLY STATEMENT FEB – APRIL 2017
INCOME VAT £1,677.42
RENT £534.87
DIVIDEND £31.63
BANK INT £0.64
DONATION £50.00
PRECEPT £16,769.00
EXP ADMIN £1,384.34
REC £8,872,54
V GREENS £70.00
S137 £140.95
42.4 To accept and approve payments made prior to the meeting.
PPP Forum subscription £12.00
Peak Playgrounds fitness equipment £8,605.08 (inc VAT)
GLCC. Electrics £25.00
Zedcore Email £79.20
J Rawlinson Moles £15.00
S Stokes Printer £252.56
B Cardona Path work £137.00
A Slack Tree £55.00
S Stokes Xmas tree lights £115.95
42.5 To accept and approve payments
Sarah Stokes – Admin £743.20 (2 months)
Sarah Stokes – Expenses £65.94
Aon insurance £922.16
The payments were approved by Cllr Long and seconded by Cllr Shimwell.
42.6 To approve Annual Governance statement for Audit 2016/2017.The annual governance statement was proposed by Cllr Long and seconded by Cllr Shimwell.
42.7 To approve Accounting statements for Audit 2016/2017.The accounting statements were proposed by Cllr Thompson and seconded by Cllr Barrett.
To note, all Cllrs had received a copy of the accounts and variances prior to the meeting. Clerk to ensure correct dates for period for the exercise of public rights, following comments made at the previous external audit.
To note purchase of xmas tree bulbs/strings. To note Vat refund received. To note all rents received to date. To note purchase of new parish printer, with a donation of £50 from LLPM towards this. To note C Club payment to be made when defib machine is installed.
43/17 Planning matters.
43.1 Planning decision notice. NP/DDD/0117/0045. The Croft. The erection of a single storey oak-framed garage and storage building. GRANTED
43.2 Appeal decision. APP/M9496/D/16/3161202. The Farm, Main St. APPEAL IS ALLOWED – new detached garage.
43.3 Planning consultation. NP/DDD/0317/0225. Croft Lodge, Church Lane. Erect white Pvcu replacement wall frames to the existing conservatory to rear of property.
PC comments sent in: No objections. Planning decision notice. GRANTED.
43.4 Planning consultation. NP/DDD/0317/0247. Heatherby, Furnall Ave. Removal of existing garage and erection of single storey outbuilding in rear garden for use as studio and ancillary accommodation.
PC comments: No objections, however the ancillary building not to be let as holiday accommodation.
43.5 Planning consultation. NP/DDD/0417/0392. Foxgloves, Butts Rd. 2 Storey side extension and single storey rear extension an associated works.
PC comments: No objections.
43.6 Notice of an application to register mines and minerals – powers of working – B25 (WPW). Land Registry (applicant Duke of Devonshire) Area being West Green and Allotments.
Clerk asked for advice from Dalc and Taylor Emmet.
PC reply 7/04/17: Object to the application.
Land Registry 10/04/17 : replied stating objection is groundless.
PC reply 27/04/17: ‘The Parish Council assume evidence of the title has been submitted to the Land Registry to prove the claim to existing mineral rights under Parish Council land? If this is the case the Parish Council are happy to withdraw the objection. However, the Parish Council consider it a courtesy and helpful for their records if a copy of the said evidence could be forwarded on’.
44/17 Police report. PCSO Phipps had reported quad bike theft, theft from outbuildings and bogus calls. It was also noted that there had been life stock theft and door to door sales issues. Cllr Shimwell reported that the National Farmers Union are acting to combat rural crime. Information to be sent to the Clerk for UTE.
45/17 Clerks report.
Land Registry/Dalc/Taylor Emmett/PDNPA – Mines and Minerals ; Letter PDNPA – PC advise; Cox’s re tarmac; B Cardona re path on rec and church; Liaised with Fresh Air fitness re training, posters; Advertise APM; Liaised with Cllr Long re storage unit; Contacted JFC re pegs and drainage; contacted GLCC re defib location; on site with electrician re defib; on site meeting re drainage rec; school re use of rec/not using cricket square; arranged Rospa inspection; Quote request for cobbles; organised mole work; contacted H Wright, History group and Cox’s re water allotments; adjustments to risk/asset register; purchased xmas bulbs/strings; parish audit/accounts, Inc. visit to Accountant Sheffield.
46/17 To report any items of correspondence received and agree any actions arising.
- 06/03/17 Land Registry. Notice of application to register mines and minerals. Reply – objecting to the objection. See planning.
- 10/03/17 PDNPA. Planning applications. Noted.
- 13/03/17 Grant Thornton. Annual Return. See finance.
- 13/03/17 JFC. Football. See rec.
- 14/03/17 CHT. Training date. See footpaths/roads.
- 15/03/17 Chapel. Open air concert village green 16th July 2017, 6.30pm. Permission given. Clerk to clarify if concert or service.
- 17/03/17 GL History group. Allotments. See village greens.
- 17/03/17 PPPF. Minutes management committee. Noted.
- 21/03/17 PCSO Ian Phipps. Return to work. Noted.
- 22/03/17 DDDC. The off street parking places order 2017 (amendment no.2 order). Noted.
- 27/03/17 Cllr Judith Twigg. Flooding Longreave Bridge area. See footpaths/roads.
- 27/03/17 Blackrock. Verification documents. Noted.
- 27/03/17 GLCC. More pegs found on field. See rec.
- 27/03/17 DCC. Notice of election. Clerk displayed.
- 27/03/17 DDDC. Rural Action Derbyshire. Insurance cover training. Ashford war memorial institute 9th May 2017 10am – 1pm. Noted.
- 27/03/17 Grant Thornton. Accounts pack. See finance.
- 28/03/17 JFC. Pegs – football field. See rec.
- 31/03/17 Killingley. Drainage. Other related emails. See rec.
- 03/04/17 GLCC. Installation of defib. See footpaths and roads.
- 04/04/17 Resident. Village picnic 11th June 2017. Clerk replied giving permission.
- 05/04/17 PDNPA. Heatherby. Other related emails. See planning.
- 05/04/17 Grant Thornton. Annual return is on its way. See finance.
- 06/04/17 Resident. Heatherby. See planning.
- 05/04/17 DCC. Notice of poll. Clerk displayed.
- 06/05/17 Dalc. Circular 5. Noted.
- 06/14/17 Resident. Allotment water. Other related emails. See village greens.
- 10/04/17 Land Registry. Mines and minerals. See planning.
- 20/04/17 Taylor & Emmet. Mines and minerals. See planning.
- 20/04/17 DDDC. Notice of parliamentary election. Thursday 8th June 2017. Noted.
- 21/04/17 Playsafety. Rospa inspection and cost. Other related emails. See rec.
- 24/04/17 Dalc. Mines and minerals. See planning.
- 02/05/17 Aon. Rospa and fitness equipment. See rec.
47/17 Late items of correspondence.
- 05/05/17 Clerks and Councils direct. May 2017 issue. Noted.
- 05/05/17 DCC. Temporary road closure Mires Lane. Noted.
- 05/05/17 Balckrock. Statements. Noted
- 05/05/17 DDDC. Election 8 June 2017. Noted
- 05/05/17 Fresh air fitness. Training. Noted change of trainer.
- 08/05/17 Blackrock. Verification documents satisfied. Noted.
- 08/05/17 Resident. Skip lorry and Bridge near Longreave Lane. Clerk reported to Peak Park.
- 08/15/17 Longstone School. Dates. See Rec.
- 08/05/17 Electrician. Defib. See footpaths/roads.
- 09/05/17 Killingleys. Quote. See rec.
- 9&10/05/17 GLCC. Bookings. See rec.
48/17 Date of next meetings.
26th July 2017 27th September 2017 8th November 2017
To note revised dates for July and September meetings.
The meeting was closed at 9.10pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone,Bakewell, Derbyshire, DE45 1NN.
