Council Meeting – 26th July 2017

MINUTES OF THE PARISH COUNCIL MEETING
HELD ON 26^TH JULY 2017
IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM

 Present: Cllr Wendy Long, Cllr Peter Thompson, Cllr John Shimwell, Cllr James Cox, Cllr Caroline Briggs and Sarah Stokes (Clerk).

Public comments. There were no public comments.

49/17 Apologies for absence from members.  Apologies were received from Cllr Barrett.

50/17 Declarations of interest. Cllr Cox declared an interest in items 4.4 and 5.0, being drainage, cobbles and allotment water.

51/17 Minutes of the meeting held on 10^th May 2017. To confirm accuracy of minutes. The minutes were proposed by Cllr Briggs and seconded by Cllr Shimwell.

52/17 Recreation ground.

52.1 Playground. Tarmac update, to be actioned during the summer along with the noticeboard work. Painting work completed, thanks to T W Cox.  The Rospa report had been circulated to the Cllrs, to be looked at in-depth on the inspection of land. Clerk highlighted a warning notice required, to go on the court, ‘Do not climb on the framework or nets’ and Do not hang on the ring’, ‘Do not wear rings or other jewellery as these can get caught and cause injury’. Clerk to adjust notice on court to accommodate the wording recommended by Rospa.

52.2  Equipment for years 11+.Clerk liaising with the fitness equipment installers and suppliers regarding adjustments for the air walker, no progress to date. To note installation of the storage unit, Clerk had sent a letter of thanks to David Hopkins for supplying the bespoke cabinet.  The new line marking machine is now stored in the cabinet (folded down). Cllr Barrett to look into changes to bolts etc, for quick use of the handles without requiring spanners. Awaiting quote for fencing work/supports.

52.3 Cricket and Football. It was resolved to ask the JFC to remove the goal posts and nets (if possible), attaching the goal posts securely to the court fence (outside), Clerk to action. It was resolved for the Clerk to ask the C Club to carry out the strimming, as per the contract. The turfing of the goalmouths was reviewed, resolving for  B Cardona to do the turfing asap, to ensure the ground is ready for the football season in September, Clerk to advise B Cardona. The C Club had sent a letter regarding the bar system, along with advising that they would send the Clerk the fixtures for the season in March, ensuring dates be put in the rec. diary.

52.4 General. It was noted that dogs are being let off the lead on the recreation ground. Parishioners to adhere to the notices displayed regarding dogs. To note bench staining all completed, thanks to T W Cox. Drainage below the football field was discussed, references to similar work were obtained from those whom quoted. Cllr Long proposed to go for T W Cox, seconded by Cllr Thompson with all in favour (with Cllr Cox out of the meeting). Cllr Long to apply for grants for the work, with the aim of the area to be ready for football matches by September 2018. A penalty clause to be put on the work, with regards to the timescale. Clerk to contact contractor.                              

53/17 Village greens. It was noted that one of the new Hawthorns had died. Clerk to ask B Cardona to remove and make good of ground. Cobble quote, it was resolved to not to go ahead with the cobbles, with no further action at this point. Allotment drainage quote, only 1 quote received, it was resolved to go ahead with the quote from T W Cox, Clerk to inform/liaise with tenants, as required. This was proposed by Cllr Long and seconded by Cllr Shimwell.  Bamboo on allotment, being weed killed by tenant, root removal at to be actioned in future by PC. The Willows, Clerk had been on site with PDNPA Woodland Conservation Officer to inspect new tree progress, PDNPA to mow path areas in August. Tree belt, The Woodland conservation Officer also inspected the tree area adjacent the bus shelter. Clerk to look back at records regarding ownership. Proximity to road of large trees was noted.

54/17 Burial grounds. No report.

55/17 Footpaths/roads.

55.1 Streetlighting/speeding/parking/verges. To note work carried out on path on Station Road, with the work being done to the path, not the verge, by DDDC along with deep pot hole tarmac work on The Cross, DCC. Clerk to report tree coverage on streetlights to landowner and DCC, also on Station Rd. Clerk to report foliage growing on footpath from Rec to school gate area, to DCC. Clerk to put insert in UTE regarding parishioners overhanging shrubs, trees and hedges.

55.2 Defibs. To note installation of new defib on tea hut (electrical installation certificate obtained and a copy passed to GL Cricket Club. An insert went in UTE to raise awareness of the defibs in the village. Clerk to enquire with UTE regarding a regular insert on the defib locations. Thank you to Cllr Barrett for liaising with the C Club on signage/putting this up. It was resolved for Cllr Thompson to put signs directing public to defibs in appropriate locations, as discussed. CHT carried out the training session on 13 June 2017, with 25 people attending. Clerk reported that the new defib is all up and running with regular checks now taking place/reported online.

55.3 Hardrake Lane. Rights of Way, DCC will be carrying out a ‘light summer cutback’ and a ‘more thorough cut back in the autumn’. To monitor the cut backs.  The PC approved the fell race using the recreation ground for the September 1^st race, along with usual route using Hardrake Lane (Clerk stated the fell race is already booked into the Recreation ground diary).

Asbestos removal still to action.

56/17 Council Administration.

56.1 Land Registration. Fields 6552 and 7340. Ongoing.

57/17 Financial matters.

57.1     Bank reconciliation for 31 May 2017.

INCOME         Bank int.          £0.32
EXPEND                                 £1,810.50

UNPRESENTED                     £547.00 (GLCC, Inf Commission, West and Foster, Energise Electrical)

Closing balance on current a/c           £1,000.00
Closing balance on deposit a/c          £34,781.65

57.2     Bank reconciliation for 30 June 2017.

INCOME  Bank int.                 £0.28
Dividend                 £31.63

EXPEND                                 £547.50

UNPRESENTED                     £858.95 (Rospa/Aon insurance)

Closing balance on current a/c           £1,000.00
Closing balance on deposit a/c          £34,266.06

57.3     To accept and approve payments made prior to the meeting.

West and Foster (Audit)                      £360.00
Energise Electrical (defib elec.)          £127.50
Playsafety Ltd (Rospa insp)               £100.80
Aon (V hall insurance)                        £758.15
B Cardona – mowing                          £1,437.00
T W Cox – mowing                             £1,380.00

57.4     To accept and approve payments

Sarah Stokes  (Admin)                      £743.20 (2 months)
Sarah Stokes  (expen.)                      £31.25
T W Cox (benches/painting etc)         £1,620.00
GL Cricket Club (mowing rec)             £1,375.00

The payments were proposed by Cllr Long and seconded by Cllr Cox.

To note VAT claim sent off/received back for £1,576.31.

To note Annual return sent off to Grant Thornton and documents on noticeboard/website.

To note the Horticultural Society looking to funding the village xmas tree for 2017, Clerk to advise on cost in Autumn, using Troway.

58/17   Planning matters.

58.1     Planning Decision notice. Heatherby, NP/DDD/0317/0247. Garage removal/replacement with studio/ancillary accommodation. GRANTED.

58.2     Planning decision notice. Foxgloves, NP/DDD/0417/0392. Extension. GRANTED.

58.3 Planning application. Cluden Bank, NP/DDD/0717/0708. Proposed pitched roof.

PC comments: No objections.

58.4 Planning application. 25 The Meadows, Grisdale Road. NP/DDD/0717/0733. Extension of front porch.

PC comments. No objections.

59/17   Police report. Cattle, quad bikes and land rover theft was reported in the area, along with the attempted breaking into an allotment shed.

60/17   Clerks report.

Added noticeboard to painters list;  Liaised with Fresh Air Fitness and Peak Playgrounds re air walker;  Liaised on storage unit/put line marker in; Thanked David Hopkins for the storage unit; liaised with school on borrowing line machine;  Asked for reference to similar drainage work of Contractors;  liaised with B Cardona on turfing;  requested cobble quotes; requested quotes for drainage on allotments; Thanked N Horton for help with Station Rd verge; liaised with DCC and Cllr Twigg re pot holes Station Rd/The Cross; preparations for electrician on site, for defib/passed signs to P Barrett; posters for CHT training/liaising with CHT on training day;  Thanked CHT for training; audit documents ready for audit / sent off, accounts on website/notices up;  Vat claim sent off;  CC payment made for electrics;  insert in UTE re NFU;  contacted chapel re details of concert.

61/17   To report any items of correspondence received and agree ay actions arising.

• 10/05/17 DCC. Removal of charges for building and demolition waste at household waste recycling centres. Noted.
• 11/05/17 DCC. Footpath 17 (Hardrake Lane). See Footpaths/roads.
• 11/05/17 Land Registry. Copy of award showing Duke of Devonshire’s claim to mines and minerals. Clerk had circulated the large document to the Cllrs.
• 12/05/17 DDDC. Notice of poll. Displayed.
• 12/05/17 Resident. Service on green 16th July 2017 at 6.30pm.  Further information. It was resolved to specify ‘no amplification’, acoustic only for further ‘events on the village greens.
• 15/05/17 Sheldon Parish Meeting. Defib kiosk painter details.
• 15/05/17 Grant Thornton. New rights of inspection. Noted.
• 22/0517 Dalc. Circular 7. New ‘Good Councillor guide’ available.
• 25/05/17 GLCC. Running the bar in the licensee’s absence. See recreation ground.
• 30/05/17 Fresh Air Fitness. Air walker. See recreation ground
• 15/05/17 DDDC. Programme of meetings. Noted.
• 05/06/17 Playsafety. Rospa report. See recreation ground.
• 22/06/17 Aon. Certificate of employers liability. Noted.
• 23/06/17 DCC. Pot holes The Cross/Station Rd. See footpaths/roads.
• 08/06/17 CHT. New defib site. Installation form completed.
• 11/06/17 Resident. Memorial seating. Clerk to reply regarding plaque on memorial tree seat.
• 12/06/17 Longstone CE School. Line marker. Noted.
• 12/06/17 DDDC. Disclosable pecuniary interests. Clerk clarified any action required.
• 14/06/17 Torr de Force. Use of sports field summer holidays. Permission given.
• 14/06/17 Resident. Strimming for open gardens and oak trees Feemouth yard. It was resolved for the Clerk to make Rights of Way, DCC aware of the oak trees planted near to the footpath.
• 14/06/17 Derbyshire Constabulary. Rural Policing strategy 2017-2019. Noted.
• 19/06/17 Resident. FoI request. Clerk replied/Resident responded 23/06/17.
• 19/06/17 Information Commissioner. Certificate of registration. Noted.
• 19/06/17 Blackrock. Dividend advice. Noted.
• 19/06/17 Cox. Land drainage information. See recreation ground.
• 19/06/17 PPPF. Public consultation of PDNPA. PPPF meeting PDNPA, Aldern House – 6 July 2017 at 3pm. Noted.
• 19/06/17 Grant Thornton. Receipt of annual return. Noted.
• 22/06/17 CHT. Training report. See footpaths/roads.
• 22/06/17 PDNPA. Management plan 2018 -2023. Noted.
• 26/06/17 Resident. Work on Harrow house and use of village green. Replied giving permission.
• 27/06/17 Dalc. Circular 8. Dalc moved offices to Cromford Mill.
• 28/06/17 Resident. Stone Art display rec. Permission given.
• 30/06/17 Cllr J Twigg. Pot holes. See footpaths/roads.
• 03/07/17 Horticultural Society. Xmas tree. See finance.
• 04/07/17 Clerks and Councils direct. July 2017. Noted.
• 04/07/17 DCC. Liaison meeting Thursday 21 September 2017, 6 – 8pm, County Hall, Matlock. Noted.
• 05/07/17 Dalc. New telephone number. Noted.
• 06/07/17 Aon. Village hall insurance renewal confirmation. Clerk displayed certificate in VH.
• 16/07/17 P Church Council. Oak trees. See above re oak trees.
• 17/07/17 PPPF. National Park Management response. Noted.
• 17/07/17 Killingley. References. See recreation ground.

62/17 Late items of correspondence.

26/07/17 PDNPA. The Willows and Green belt. See Village greens.

To note Cllr Cox left the meeting during discussion/decisions made on the drainage, cobbles and allotment water.

63/17 Date of next meetings.

27^th September 2017                          8^th November 2017

Inspection of Council owned land 1^st October 2017.

The meeting was closed at 8.44 pm

Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, DE45 1NN. Tel: 01629 640851  Email:parishcouncil@greatlongstone.net