Council Meeting – 27th September 2017
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON 27TH SEPTEMBER 2017
IN GREAT LONGSTONE VILLAGE HALL AT 7.30PM
Present: Cllr Peter Thompson, Cllr Caroline Briggs, Cllr James Cox, Cllr John Shimwell, Sarah Stokes (Clerk), UTE and 1 parishioner.
Public comments. There were no public comments.
64/17 Apologies for absence from members. Apologies were received from Cllr Judith Twigg, Cllr Long and Cllr Barrett.
65/17 Declarations of interest. There were no declarations of interest.
66/17 Minutes of the meeting held on 26th July 2017. To confirm accuracy of minutes. The minutes were proposed by Cllr Briggs and seconded by Cllr Cox.
67/17 Recreation ground.
67.1 Playground. Tarmac and noticeboard – board actioned, thanks to T w Cox.
67.2 Equipment for years 11+. Clerk reported that the fitness equipment installer would be making the adjustment on the airwalker in the few weeks. Cllr Barrett has purchased the spanners for the line machine. On inspection of the fencing work/supports required to the tennis court, the local company would not be able to carry out this work. Clerk to look into another local alternative. The work being a short-term maintenance solution. To note revised notice displayed on court.
67.3 Cricket and Football. To note goal mouths turfed. To note the JFC have sent a number of emails over the summer, being both helpful and informative, regarding the goal mouths; stanchion missing (Cllr Thompson to look into a replacement section); only using plastic pegs; more ties to secure the nets properly; fixtures for the U12 team September 2017 – May 2018; information on pitch inspections and contacts along with grant information.
67.4 General. Drainage on the recreation ground (awaiting contractor), deadline of September 2018. Grants for drainage work; Cllr Long and Clerk applying for grants with the Football Foundation and The Big Lottery Awards for All. Cllr Briggs reported a grant available for children’s play area s from Thomas Cook, Clerk to look into. In order to apply for the Football Foundation grant, a professional pitch inspection is required, being £100. It was proposed by Cllr Thompson to go ahead with the inspection, seconded by Cllr Shimwell. Clerk to action asap.
68/17 Village Greens. To note Hawthorn tree removed. Allotment drainage work being carried out at the end of the growing season, to join up to the existing culvert (with Allotment tenants to be given notice of the work), bamboo roots to be removed alongside drainage work. Mole catcher work been actioned. Tree belt, being tree area to left of bus shelter, where PDNPA planted a number of trees, the deed relating to tree planting (terminated on 7th July 2015). It was noted that the trees are becoming large for the plot already, and badly planted, encroaching into the road. Ownership of this area was discussed, as is a verge and not PC land. Clerk to write to PDNPA asking whom gave permission to plant.
69/17 Burial grounds. Water in the churchyard had been raised. PC to look to fund tap, with the suggestion for a tap to be placed just within the entrance to the closed churchyard. Clerk to Liaise with PCC.
70/17 Footpaths/roads.
70.1 Streetlighting/speeding/parking/verges. Clerk had chased landowner on Station Rd re overhanging tree. Clerk to report streetlight not working on Sunnybank.
70.2 Defibs. Cllr Thompson to put ‘directional’ signs up for the defibs stating both locations.
70.4 Hardrake Lane. It was noted that DCC had done clear back work at intervals, leaving a stretch below the gate forming a ‘hedge’. It was raised that this ‘hedge’ will sprout out again. To be monitored and considered as part of a future maintenance contract/alongside strimming of Hardrake Lane .
70.5 Asbestos removal. Asbestos drainpipe removal still to action.
70.6 Grit. Clerk to order grit for the PC bin on Grisedale Road and ensure grit heaps are placed on Moor Rd. The PC to work alongside LL Parish Meeting in the event of extra gritting/snow ploughing required in the village, with the Clerk to liaise with the Chair/Cllr. Clerk sought costs for 2017 for gritting/snow ploughing, no cost to date.
71/17 Council Administration.
71.1 Land Registration. Fields 6552 and 7340. Ongoing.
71.2 Insurance 2018. Aon have written to the PC stating they will not be continuing to provide insurance for PC’s and village halls, ending at renewal next summer. Two organisations, NALC approved have taken over covering Aons customers for both VH and PC. It was resolved to go with the Nalc approved specialised companies, await quote nearer the time.
72/17 Financial matters.
72.1 Bank reconciliation for 31 July 2017.
INCOME
HMRC vat refund £1576.31
Donation rec use £20.00
Bank int £0.28
Expenditure £3,070.40
Unpresented none
Closing balance on current account £1,000.00
Closing balance on deposit account £31,412.25
72.2 Bank reconciliation for 31 August 2017.
INCOME Bank int £0.25
Donations – plaque £24.00
EXPEND £3,152.00
Unpresented H Trophies £24.00
Closing balance on current account £1,000.00
Closing balance on deposit account £28,284.50
72.3 Quarterly statement (May – July 2017
INCOME Bank int £0.88
Div £31.63
Donation £20.00
HMRC £1,576.31
EXPEND Admin £3,658.90
Sec 137 £127.50
Rec £3,095.80
V greens £1,437.00
Burial grounds £1,380.00
72.4 To accept and approve payments made prior to the meeting.
Bruno Cardona Turfing/other £157.00
Hellison Trophies Plaque £24.00
72.5 To accept and approve payments.
Sarah Stokes (admin) £743.20 (2 Months)
Sarah Stokes (expen) £24.00
Grant Thornton Audit £240.00
T W Cox Noticeb/tarmac £1016.40
The payments were proposed by Cllr Thompson and seconded by Cllr Shimwell.
72.6 Precept 2018/2019. It was proposed to consider no increase on the precept, to put in same as last year. Cllrs to consider bigger costs for coming year for the next meeting. The Clerk had circulated the accounts/reserves and variances to the Cllrs, also highlighting the approx. predicted £9,000 to £10,000 of costs still to come for the remainder of the financial year, being Mowing/Admin etc.
72.7 To approve ordering of xmas tree and remembrance wreath. Clerk enquired with Troway Hall regarding price for this year, to advise Horticultural Society when gained price. To deliver alongside Hassop Halls to cut down on delivery costs. Clerk ordered wreath and poppy boxes, to be distributed by N Casey as in previous years. Clerk to check PC rep to present the wreath. Clerk to ask the Chair, Cllr Long if she is able to attend the remembrance service.
72.8 Annual return. To note completion of external audit by Grant Thornton, with no points to action. Clerk had displayed/website completion of audit. Thanks went to the Clerk for her work on this. It was noted that this is the last year of the audit by Grant Thornton.
73/17 Planning matters.
73.1 Planning application. The Farm, Main Street. NP/DDD/0817/0810. Raise a section of existing boundary wall to a height of 1.9 metres.
PC comments: No objections, based on wall to height of 1.9 metres.
Listed building consent, for above. NP/DDD/0817/0867. PC comments as above.
73.2 Planning application. Laburnham House, Main Street. NP/DDD/0917/0913. Listed building consent – internal and external alterations. And NP/DDD/0917/0929 , Listed building consent – single storey, rear extension, NP/DDD/0917/0912 single storey rear extension.
PC comments: No objections.
73.3 Planning decision notice. Cluden Bank, Main Street. NP/DDD/0717/0708. Proposed pitched roof. GRANTED.
73.4 Planning decision notice. 25 The Meadows, Grisedale Rd. NP/DDD/0717/0733. Extension of front porch. GRANTED.
74/17 Police report. No report.
75/17 Clerks report. Revised notice on court; Chased company re air walker adjustment; Liaised regarding spanner for line machine; liaised on fencing/supports for court; contacted JFC re grants and posts; contacted GLCC re strimming; asked B Cardona re turfing; wrote to T W Cox re drainage on rec; asked B Cardona to remove hawthorn; asked T W Cox to go ahead with drainage on allotments; looked into minutes re tree belt near bus shelter; asked landowner re tree over streetlight; reported weeds in path near school; put insert in UTE re overhanging trees/bushes etc; put regular insert in UTE re village defibs, contacted rights of way re oak trees; ordered plaque; liaised on allotment issue; land registration.
76/17 To report any items of correspondence received and agree any actions arising.
- 25/07/17 West and Foster (Accountant). Merger. Noted.
- 27/07/17 GLCC. Strimming. Noted.
- 27/07/17 Landowner. Tree obscuring streetlight. Clerk has chased this matter.
- 27/07/17 JFC. Football posts. See Cricket and Football.
- 27/07/17 Blackrock. Interim report. Noted.
- 28/07/17 Resident. Plaque tree seat. Plaque in situe.
- 28/07/17 Aon. No renewal of VH or PC insurance at end of current ‘year’, changes within Aon. See Council Admin.
- 28/07/17 JFC. Grants for pitch improvements. See Football.
- 29/07/17 UTE. Defib regular insert. Noted.
- 01/08/17 DCC. Oak trees/landowner. Trees being removed in the autumn.
- 02/08/17 DCC. Weed spraying. Noted.
- 08/08/17 Architect. Proposed planning application. And 18/09/17. Noted.
- 09/08/17 DDDC. Area Community Forum. 1 November 2017, 7pm, ABC Bakewell. Noted.
- 10/08/17 Dalc. Circular 9. Data protection change, Clerk to look into.
- 14/08/17 DDDC. Car parking consultation. Noted.
- 15/08/17 Relative. Plaque order. Noted.
- 18/08/17 Allotment tenant. Allotment. Noted.
- 20/08/17 Resident. Camping on the Edge. And 05/09/17. Noted.
- 21/08/17 Resident. Allotment. Noted.
- 21/08/17 Relative. Commemorative bench. Noted.
- 21/08/17 DCC. Oak trees. As above.
- 23/08/17 T W Cox. Confirmation of receipt of letter to go ahead with drainage on rec. Noted.
- 24/08/17 DCC. Rights of way minor maintenance agreement. Noted for year 2017/2018.
- 24/08/17 Resident. Gate off rec for footballs. Clerk to give permission from PC, for a gate for the retrieval of footballs.
- 24/08/17 Clerks and Councils direct. Noted.
- 01/09/17 Allied Westminster. V H insurance and Aon. See Council Admin.
- 04/09/17 BHIB Insurance. Re parish insurance and Aon. See Council Admin.
- 06/09/17 Grant Thornton. Completion of audit. See finance.
- 07/09/17 Peak Park. Community Recreation areas. Clerk to check details are correct on map provided.
- 07/09/17 JFC. Pitch inspection/ funding/ fixtures. See Cricket and football.
- 07/09/17 DCC. Snow Warden scheme. Noted.
- 10/09/17 Dalc. Circular 10. Awards for All – Big Lottery, noted.
- 13/09/17 JFC. Goal mouths. See Cricket and Football.
- 19/09/17 DDDC. Parish and Town Council conference 20th September, cancelled. Noted.
- 20/09/17 Dalc. Circular 11. Noted.
77/17 Late items of correspondence.
- 22/09/17 Blackrock. Dividend advice. Noted.
- 22/09/17 Charity Commission. Annual return. Cllr Thompson explained that the Holmemeal Charity was set up for the poor of the village to be given a bag of meal. Funds are now given to Bakewell and Eyam Community Transport for trips for local people. Clerk asked Trustee Simon Headington re return.
- 25/09/17 Peak Playgrounds. Air walker. See equipment for years 11+.
- 27/09/17 DCC. Recycling. Clerk passed to UTE.
78/17 Date of next meetings.
8th November 2017 10th January 2017
Inspection of Council owned land Sunday 8th October 2017 10am.
The meeting was closed at 8.30pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, DE45 1NN. Tel: 01629 640851 Email:parishcouncil@greatlongstone.net
