Council Meeting – 9th January 2019
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON 9TH JANUARY 2019
Present: Cllr Wendy Long, Cllr Dan McGoverne, Cllr Peter Thompson, Cllr Phil Barrett, Cllr Rick Gooch, Cllr James Cox, Cllr John Shimwell, no parishioners, UTE and Sarah Stokes (Clerk).
Public comments. There were no public comments.
The Chair opened the meeting at 7.33pm.
01/19 Apologies for absence from members. There were no apologies.
02/19 Declarations of interests. Cllr Cox declared an interest in the mowing tender and painting quote. Cllr McGoverne declared an interest in the mowing tender.
03/19 minutes of the meeting held on 14th November 2018. The minutes of the meeting were proposed by Cllr Shimwell and seconded by Cllr Cox.
04/19 Co option Dan McGoverne. Cllr Long welcomed Dan McGoverne. The Clerk is in receipt of his disclosable pecuniary interest form, Clerk to pass this information to DDDC/village website.
05/19 Recreation Ground.
5.1 Playground. To note the jumbo lander steps made and installed. Boat – It was resolved to ask the joiner to make the new caps for the boat. Clerk to Liaise with Cllr Shimwell on post ideas, with 1 post in need of replacement. Contractor planning on doing work to elephant soon.
Cllr Cox left the meeting at 7.38pm.
Painting quotes. Clerk reported that only 1 quote had been received. It was resolved to allow until the next meeting (due to the late UTE advert going in), to enable other potential quotes.
Cllr McGoverne left the meeting at 7.44pm.
Item 10 on the agenda was brought forward, being Mowing tender.
5.2 Mowing tenders.
5.2.1 Recreation ground. The PC considered all the tenders thoroughly. The PC considered price, quality, and experience. It was decided to appoint Great Longstone Cricket Club to undertake the work for a period of 3 years. Although the price was not the lowest, the decision was based on best value and the general condition that the area is currently left in.
5.2.2 Village greens and various. The PC considered all the tenders thoroughly. The PC considered price, quality and experience. It was decided to appoint Bruno Cardona (Little Longstone) to undertake the work for a period of 3 years. Although the price was not the lowest, the decision was based on best value and the general condition that the area is left in.
5.2.3 Closed Churchyard. The PC considered all the tenders thoroughly. The PC considered price, quality and experience. It was decided to appoint William Brindley of W Brindley Grounds maintenance (Great Hucklow) to undertake the work for a period of 3 years.
Clerk to write to those successful and unsuccessful.
Cllr Cox and McGoverne re-joined the meeting at 8.07pm.
5.3 Equipment for years 11+. Fence work/supports on court, Cllr Long reported that the supports are now being made. New court surround – The Clerk reported that a letter of consultation had been sent to School regarding their thoughts, with no reply. Cllr Long to look into costs for fencing surrounds.
To note court hedge to be trimmed back in Feb (B Cardona).
5.4 Cricket and Football.
5.4.1 Football field project donations/grants: Clerk reported that letters had gone to those whom had already donated funds, asking to use the funds for ongoing maintenance such as spiking (full list had been given). All donors had supported the use of the funds; however, DD CVS have asked for the costs for the work for maintenance/levelling. To note funds from DCC to be utilised by end of Feb 2019. To note the Aviva grant decision on grants end Jan 2019.
5.4.2 Football field maintenance and levelling: Clerk had met on site with a recommended local grounds person and a quote had been received for the work as advised in the Pip inspection report. Areas discussed in the PC meeting; amount played on pitch; list of dates when jobs need doing through season; spiking costs; goal mouths in poor state; priorities; drainage project being a bigger project; policy for the rec; PC have a responsibility to look after the rec as PC own the rec; Local clubs going through a period of change, many of which amalgamating; letter from Bakewell FC (Adult) looking into playing – consideration of changing facilities, pitch state etc etc.
It was proposed by Cllr Thompson to go ahead with 1 deep spiking session before the end of Feb with the contractor as above, seconded by Cllr Long. Clerk to arrange, also to ask for a list of jobs as quoted on a month by month basis.
It was agreed that Cllr Gooch would form a working party to explore possibilities for the improvement of the recreation ground. The working party to present their findings at the next meeting. Clerk to provide relevant information to working party.
5.4.4 Goals: Clerk to pass information on goals to working party, to be discussed at the next meeting.
To note awaiting tree trimming work (B Cardona).
06/19 Village greens.
6.1 Xmas tree. Cllr Cox reported on lots of positive remarks about the xmas tree this year, both coloured lights and tree. Due to installation to look at a smaller tree next time as end up with more feet than order each year. Clerk to Liaise with J Fawcett on further light lengths needed for next xmas. Thank you to those who helped with installation of the tree and lights, John Fawcett and Jimmy Long and his team. Thank you also to those who donated to the funding of the tree; David Neale, Horticultural Society, Mr and Mrs Hanna, Webb and Williams.
6.2 Noticeboards. It was resolved for the joiner to replace the board with a softer board (board near defib kiosk). Clerk to ask Joiner, and go ahead if under threshold given. To note other noticeboard to be discussed at next meeting.
To note awaiting tree trimming work (B Cardona).
07/19 Burial grounds. No report.
08/19 Footpath/roads.
8.1 Streetlights/speeding/parking/verges. Clerk asked to report the streetlight out on Furnall Ave. It was noted that tarmacking work under Skew Bridge has recently been carried out by DCC. Concerns for cars parking in this vicinity/yellow lines and risk assessment of area were discussed. Clerk to ask DCC to place the stones back on the triangle in the above vicinity, to deter cars from parking.
8.2 Water problem. Longreave Lane/near bridge. Work carried out.
Cllr Barrett left the room at 8.56 pm.
09/19 Council Administration.
Cllr Barrett re-joined the room at 8.58pm
9.1 GDPR. Ongoing.
9.2 Land registration. Clerk gaining information on track.
9.3 Election plans. DDDC had asked if the PC think they will be having an election based on how full the Council is. Clerk to reply.
10/19 Financial matters.
10.1 Bank reconciliation for 31 November 2018.
INCOME
Rent £107.37
Bank int £4.37
EXP £3389.83
UNPREST. B Legion £25.00
B Cardona £1495.00
D Longden £220.00
Closing balance on current a/c £1000.00
Closing balance on deposit a/c £24,286.32
10.2 Bank reconciliation for 31 December 2018.
INCOME
Donations (Xmas tree) £230.00
Dividends £31.63
DDDC reimbursables £2,786.00
Bank int £4.03
EXP £3,195.69
No unpresented
Balance on current a/c £1,000.00
Balance on deposit a/c £24,142.29
10.3 Quarterly statement October – Dec 2018.
INCOME
Rent £143.16
Bank int £13.17
Donations (tree) £230.00
Dividend £31.63
Reimbursables £2,786.00
EXP
S137 £945.36
Admin £897.43
Greens £2,092.60
Burial £1,410.00
Rec £1,595.00
10.4 To accept and approve payments made since last meeting.
B Cardona Mowing £1495.00
GLCC Mowing £1375.00
D Longden Steps £220.00
S Stokes xmas lights £80.69
10.5 To accept and approve payments.
S Stokes Admin £784.00
S Stokes Exp £24.00
S Stokes xmas bulbs £55.79
The payments were proposed by Cllr Thompson and seconded by Cllr Long.
10.6 Signatory. Due to Cllr Briggs resignation, another signatory is required. Cllr Barrett volunteered to be a signatory. Clerk to remove old signatory and arrange documentation for new.
To note precept form sent in.
To note Clerk sent in Vat claim and reimbursable expenditure claims. To note all allotment rents received. To note all reimbursable expenditure received.
11/19 Planning matters. Clerk reported on the reply from P Park regarding the drilling activity on Longstone Edge, this being in Great Longstone Parish. The work taking place is under ‘The General Permitted Development Order’.
12/19 Police report. PCSO Ian Phipps had sent in a report with the following police matters; 3 regarding transport, 1 suspicious incident, traffic offence and poaching case. Locally cycles have stolen from Hassop Station.
13/19 Clerks report. Liaised with joiner on steps; advertised for painting/staining quotes; asked joiner re: new caps and post for boat; contacted school regarding court ideas; asked B Cardona to trim hedge; attended site visit grounds person; contacted those who donated to football field project; contacted Dales Housing about trees; contacted JFC re: goals; site visit with B Cardona tree work etc; organised/sent documentation out for mowing tenders plus UTE advert; organised xmas tree and extra lighting orders and volunteers; advertised in UTE for tree donations; asked joiner regarding noticeboard; allotment signing sorted; reported faulty streetlights; liaised with DCC on grit piles; made privacy policy and document retention policy changes, put on website; contacted former resident regarding track adjacent fields Moor Rd; adjusted dates for financial regulations, standing orders and code of conduct; sent precept form in; sent reimbursable expenditure forms in; sent vat claim in; wrote to P Park re drilling parish map; passed relevant forms to Dan McGoverne; reconfirmed Cllr resignation.
14/19 To report any items of correspondence received and any actions arising.
- 15/11/18 DCC. Diversion Station Rd 15 Feb 2019 – 18 Feb 2019 – water works. Clerk to contact UTE and School highlighting works/dates.
- 16/11/18 Bakewell and Eyam Community Transport. Annual review 28th November 2018. Noted.
- 16/11/18 Former Cllr. Resignation with immediate effect. Noted.
- 16/11/18 Joiner. Play equipment. See rec.
- 19/11/18 JFC. Goal funding. See rec.
- 19/11/18 Charity commission. Deadline – Holmemeal. Clerk passed to S Headington.
- 19/11/18 JFC. Pitch maintenance contact. See rec.
- 20/11/18 DCC. Salt piles. Noted.
- 20/11/18 Peak Park. Enquiry regarding Longstone Edge. See planning.
- 21/11/18 Peak Park. Drilling activity on Longstone Edge. See planning.
- 21/11/18 Milford Feeds. Xmas trees. See village greens.
- 21/11/18 Dalc. Circular 15. Noted.
- 22/11/18 Cllr J Twigg. Drainage system near bridge. See Footpaths/roads.
- 27/11/18 Joiner. Noticeboard/playground maintenance. See village greens.
- 01/12/18 Resident. Noticeboard and strimming footpath for open gardens. Clerk replied stating PC on with.
- 03/12/18 DDDC. Register of Pecuniary interest. Clerk replied, all up to date.
- 03/12/18 DDDC. Waste and recycling at xmas. Clerk displayed.
- 06/12/18 DDDC. Reimbursable claim. See finance.
- 06/12/18 RBS. Signatory forms. See finance.
- 07/12/18 The Pensions regulator. Minimum pensions contributions to increase. Noted.
- 07/11/18 Peak Park. Modifications to the publication version of the development management policies (DMP) Document forming part 2 of the local plan for the P Park. Noted.
- 07/11/18 Contractor. Football pitch meeting on site. See rec.
- 10/12/18 Bakewell Town FC. Football pitch. See rec.
- 10/12/18 DCC. Action grant. See rec.
- 10/12/18 Resident. Football field funds. See rec.
- 10/12/18 P Park. Planning service bulletin. Cllrs went through the attachment ‘Assessment of the Parishes of Great Longstone, Hassop and Rowland. Resolved for the Clerk to reply changing some of the wording of the document to: ‘Some areas/properties within the village had been within the ownership of the Wright family since the 14th century etc etc.
- 11/12/18 JFC. Football field funds. See rec.
- 11/12/18 Rinnai. Heater. Work carried out in village hall.
- 11/12/18 Derbyshire CVS. Better Derbyshire Dales Fund. Clerk to reply, see rec.
- 13/12/18 Ralph Rider. Football field funds. See rec.
- 13/12/18 Little Longstone Parish Meeting. Football field funds. See rec.
- 19/12/18 Dalc. Circular 16. It was resolved for the Clerk to put Nalc recommended salary increase on March agenda for approval.
- 19/12/18 DDDC. Precept. See finance.
- 02/01/19 Rinnai. Heater. See above.
- 03/01/19 Contractor. Football pitch. See rec.
15/19 Late items of correspondence.
- 06/01/19 Contractor. Deep spiking etc. see rec.
- 07/01/19 DDDC. Election. See Council Admin.
- 07/01/19 Clerks and Councils direct. Noted.
- 07/01/19 JFC. Goal posts.
- 09/01/19 Dalc. Circ 01/2019. Noted.
16/19 Date of next meetings.
13 March 2019 8th May 2019 (Annual) 10th July 2019
The Chair closed the meeting at 9.15pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, DE45 1NN. Tel: 01629 640851 Email: parishcouncil@greatlongstone.net
