Council Meeting – 14th July 2021
MINUTES OF THE PARISH COUNCIL MEETING HELD ON
WEDNESDAY 14TH JULY 2021
IN GREAT LONGSTONE VILLAGE HALL
Present: Cllr Wendy Long (Chair), Cllr Rick Gooch (Vice Chair), Cllr James Cox, Cllr Caroline Briggs, Cllr Phil Barrett, Cllr Simon Headington, UTE, District Cllr Clare Gamble, County Cllr Alasdair Sutton and Sarah Stokes (Parish Clerk).
The Chair opened the meeting at 7.02pm.
There were no public comments.
35/21 Apologies for absence from members. There were no apologies received.
36/21 Declarations of interest. There were no declarations of interest
37/21 Minutes of the meeting 5th May 2021. The minutes were proposed by Cllr Gooch and seconded by Cllr J Cox.
38/21 Co option of Simon Headington (former Chair of GLPC). Cllr Long proposed Simon be co opted back onto the Council, seconded by Cllr Gooch.
39/21 Co option of Caroline Briggs (former Cllr of GLPC). Cllr Long proposed Caroline be co opted back on to the Council, seconded by Cllr Gooch.
The Chair welcomed them both back.
40/21 Declarations of acceptance of office and declaration of interest form. The Clerk had received signed forms for Cllr Briggs and Headington. Clerk to pass to DDDC and the community website.
41/21 Coronavirus. Cllr Gooch reported that there are a number of isolation cases in school due to bubbles. Cases with staff at a local pub was also noted.
42/21 Recreation ground.
42.1 Playground. The Clerk reported that following numerous phone calls/emails the birds nest swing is still not in situe/ along with work to the jumbolander climbing wall. Resolved for the Clerk to ask for the contractor to deliver the swing seat to the parish, for installation by a builder, in time for the school holidays. New post installed on the jumbolander, following Rospa. Painting contractor meeting with the joiner to discuss repairs, pre Rospa and post Rospa, to distribute the tasks between both. It was noted that the play equipment is approx. 9 years old, its lifespan was discussed. The joiner will only repair up to a certain point/access to repair also an issue. A playground contractor dismantling each piece and replacing sections where needed, was also raised. Chair pointed out that where the equipment deteriorates near the ground, other playgrounds now have a metal base at this point, on new equipment. Noted that the painting/staining had been carried out by T W Cox, a Cllr stated it looks ‘fantastic’. It was resolved for Cllr Headington to take over the monthly play area inspection and report back to the Clerk. To note the full Rospa report to be looked at on the PC inspection, however small jobs had been passed to a contractor to carry out during fine weather. To monitor condition of noticeboard on play area.
Cllr Barrett joined the meeting at 7.15pm.
42.2 Equipment for years 11+. It was noted that following the request of the tennis club, the court fencing contractor had delivered some free fencing sections to be fixed to the corner of most concern, to stop balls going under. Cllr Barrett had carried out a number of adjustments to the net, thanks went to Cllr Barrett. Net to be monitored. Court resurfacing, ongoing, court project not an urgent matter. Noted that PC have put a sign up near the fitness equipment advising residents where the bins are, litter being an issue in this vicinity.
42.3 Cricket and Football. Football Contractor doing the ‘weed and feed’ after warmer weather, with the deep spiking in autumn, along with new net hooks being put in pre-season, end August. Cllr Gooch reported that the JFC plan to purchase smaller portable nets that can be carried and then pop up. Thanked the PC for potential storage of, but not required. Clerk highlighted possible local grants for this, Clerk to look into.
To note turf work carried out in goal mouths/nets back in situe.
County Councillor Alasdair Sutton joined the meeting at 7.20pm, The meeting was closed at this point.
A number of areas were highlighted to Cllr Sutton, including Longreave Lane, Sunnybank and the school signs, for the Cllr to look into. Cllr Sutton raised the ‘do it now’ reporting forum on the DCC website, Clerk aware of. Cllr Gooch asked about grants for the JFC
Cllr Sutton left the meeting. The meeting was re-opened at 7.24pm.
42.4 Trees/other. Chair highlighted that the CC do not need locks on Sunnybank or Spring bank for insurance purposes. Keys for both have been returned to the CC and the Sunnybank padlock removed. Spring bank padlock will to be removed when the gate is mended (resident volunteered to action).
To note cordoning off tape purchased.
To note new mowing tender documents 2022 to be approved at the September meeting.
43/21 Village greens/village hall.
43.1 Noticeboard. It was noted that the new PC noticeboard is installed, with the Clerk being very pleased with it/very easy to use. The village noticeboard has been painted and ready to use.
District Cllr Gamble joined the meeting at 7.29pm.
43.2 Bin near shop. Possible relocation of the bin was discussed following litter on the rec, possibly from the shop. It was resolved not to relocate the bin. To re – confirm that the village shop has a bin.
43.3 Xmas carols/band. Clerk to arrange a meeting with a sub committee of Cllrs and James Croft to discuss whom is responsible for the band etc at xmas on the village green.
43.4 Cobbles. Clerk reported that a local contractor is doing drawings/quote for the cobble work down from School/remove the bollards. Clerk to obtain further quotes following this. This action due to lorries driving into the bollards.
Clerk requested that that the mole person be contacted regarding mole hills on West Green, Clerk to go ahead. Clerk also to contact the neighbouring property behind the bus shelter, on DCC’s request, due to ivy coming through the roof of the shelter.
To note xmas lights purchased.
To note cancellation of the well dressing for 2021.
44/21 Burial grounds. A sub group, met at the churchyard/burial grounds, along with Church Wardens, Cllr Headington was also part of this meeting. The meeting highlighted the concern for ivy in both the church and burial areas. It was resolved to donate £2000 for the ivy work/some tree work in the burial grounds, this was proposed by Cllr Headington and seconded by Cllr Long. On behalf of the PCC, the PC Clerk has looked into responsibilities for the closed churchyard, with GLPC organising/paying for the mowing on this side (then reimbursed up to an amount). Clerk has passed relevant documents to DDDC from the 1986 period stating the DDDC responsibilities on this side. It being very clear that DDDC is responsible for the maintenance and in this case for the tall trees and ivy, being the immediate concern. PC to await reply from DDDC on this matter and hold an extra ordinary meeting should the matter of the ivy not be resolved in the near future, to look at options. Future maintenance in the burial area to be discussed later in the year, with the PCC being currently responsible. PC to support the PCC in looking at running of/ financial matters (how other local churches run theirs). There is also concern for future space for burials, churchyard predicted to be full in approx. 15 years. Plans would need to be place/let DDDC know an issue to plan for this. To note the Clerk had circulated notes from the burial and cemetery management course.
Cllr Headington asked Cllr Gamble if she could look into the DDDC closed churchyard issue.
Cllr Gooch raised having a ‘party in the park’ in 2022 to raise funds for community-based clubs/church.
45/21 Footpaths and roads.
45.1 Speeding/school signage. Clerk chased with DCC and Cllr Sutton looking into.
45.2 Streetlighting. Noted that the new streetlight is in and working near The Willows.
45.3 DCC work on Longreave Lane/DCC resurfacing Sunnybank. Clerk chased Longreave Lane with Alasdair Sutton and no progress with Sunnybank.
45.4 Monsal Trail – parking for trail and Thornbridge Hall signage (CCTV). It was resolved for the Clerk to contact Highways regarding the area beyond the humpback bridge at Thornbridge, regarding parking concerns. Clerk also to send a letter to P Park regarding the CCTV note on the Thornbridge sign and rules and regs (ICO). To note P Park have been contacted about the A board location with regards to safety, which has been relocated.
46/21 Council Administration.
46.1 Land registration. Ongoing, no progress due to workload since last meeting.
46.2 Community Facebook and website. Noted that Simon Headington has now taken over the community website, looking to make some changes/improvements in the autumn. Also noted that a resident is still wanting to put their ‘photowalking’ link on the website. Simon to look into alongside the changes. Becky Stokes is running the community Facebook alongside Tom Dean.
46.3 Inspection of Council owned land. Date for October to be confirmed at the next meeting.
The meeting closed at 7.56pm.
Cllr Gooch asked Cllr Gamble if the JFC could apply for funds for football equipment. Cllr Gamble to pass details to Clerk.
Cllr Gamble left the meeting and the meeting was re-opened at 7.59pm.
47/21 Financial matters.
47.1 Bank reconciliation 31 April 2021.
INCOME
Precept £17,979
Dividend £23.72
Bank int £0.8
EXP £890.00
UNPRESENTED NONE
Current a/c £1000 Deposit a/c £34,383.65
47.2 Bank reconciliation 31 May 2021.
INCOME
Compensation £300 RBS
Bank int £0.25 RBS
EXP. £3185.86
UNPRESENTED £400 V hall, £940 D Longden, £40 ICO
Current a/c £1000 Deposit a/c £31,498.04
47.3 Bank reconciliation 31 June 2021.
INCOME
Bank int 0.28
EXP 1140.00
Unpresented GL VHMC £400, Rospa £181.20, ICO £40, W Brindley £200, A Westminster £715.86, Dalc £272.33
Current a/c £1000 Deposit a/c £30,358.32
47.4 Quarterly statement April 2021 – June 2021.
INCOME
Precept 17,979.00
Div 23.72
Bank int 0.61
EXP
Rec 2271.20
Burial 650.00
Admin 2048.13
S137 1340.00
V hall 715.86
47.5 To accept and approve payments made since last meeting.
W Brindley Mow (burial) £200
W Brindley Mow (burial) £200
GL Village hall Well dressing £400
D Longden Noticeboard/bench £940
I Commissioner Data P £40
T W Cox Turf £330
Allied Westminster Insurance (VH) £715.86
Rospa Play safety Inspection £181.20
Dalc Subscription £222.33
Dalc Training £50.00
47.6 To approve payments to be made.
Sarah Stokes Admin £835.20 (2 months)
Sarah Stokes Exp £235.20 (2 months)
Sarah Stokes Xmas lights £124.95
GL Cricket Club Defib electrics £25
Under The Edge Annual donation £150
Bruno Cardona Mow/maintenance £2000
T W Cox Paint/stain/maint. £4536
Allen West and Fo. Audit £420
The payments were proposed by Cllr Long and seconded by Cllr Barrett.
47.7 External audit. PC have received a confirmation of exemption to the external audit from PKF (due to income/exp figures). There will be no further correspondence on this matter, unless there are letters from residents of GL regarding this matter. To note the PC still went through the internal audit process, also sent in paperwork relevant to the external audit.
48/21 Planning
Planning applications
48.1 Valley House, The Mires. Utility extension. NP/DDD/0521/0511.
PC comments: No objections.
48.2 Barley Croft, Main Street. Alteration and extension of an existing dwelling and associated external works. NP/DDD/0621/0595.
PC comments: No objections. However, the garage to be retained for non-residential use only.
48.3 Land Formally Bleaklow Farm, Bramley Lane, Hassop. Removal or variation of condition 3 on NP/DDD/1117/1128.
PC comments. No objections.
It was noted within the meeting that conditions are put on planning applications, then taken off.
Cllr Gooch left the meeting at 8.20pm
48.4 Heatherby, Furnall Avenue. Renovation of existing lean – to – extension. NP/DDD/0621/0669.
PC Comments: The Parish Council has concerns that the renovations are not in keeping with the design and appearance of the development.
Cllr Gooch re-joined the meeting at 8.25pm
Planning decision notices
48.5 Gildlow, Moor Rd. Alteration and extension of existing dwelling/garage. GRANTED.
48.6 York Cottage, Main St. New pitched roof to existing flat roof garage. GRANTED.
48.7 1 Croft Rd, proposed side extension to form garage. GRANTED.
Planning matters.
48.8 Thornbridge Hall. Quackers café/carpark and driveway. Thornbridge Hall now has an enforcement notice put on the café/car park and driveway. These being in both Ashford on the Water Parish and Great Longstone Parish. They have the right to appeal (with a timeline on this). It was noted by the Clerk that P Park did not initially write to GLPC, the above information was via Ashford PC. Clerk contacted P Park following this.
49/21 Police report. A report from PCSO Boswell ‘No concerns in Great Longstone’. This being since the last meeting.
50/21 Clerk’s report. Publicised Declaration forms; contacted the birds nest supplier on numerous occasions; liaised with tennis club on net; contacted court fencing supplier; litter posters for court area; liaised with grounds person re nets/ cc re mowing new turf/ contact JFC; numerous correspondence regarding human faeces left in plastic crate The Willows; liaised with CC o keys; various communication on cancelling well dressing; quotes for cobbles; arranged and attended meeting with PCC/asked for income figures; asked school to put lollipop signs out/ raise awareness of where to park/not park; contact with Bakewell/Hassop on parking issues. Chased streetlight near The Willows; Land registration; arranged a thank you present for Tom Dean; contacted PD Neighbourhood watch co Ordinator; contacted Platform housing re mowing; contacted DCC re slippery footpath/various signage; sent financial information to external auditor/published information; dealt with various correspondence with regards to Thornbridge Hall new works and signage; zoom closed churchyard Dalc course.
51/21 To report any correspondence received and agree any actions arising.
06/05/21 GLCC. Padlocks. See rec.
06/05/21 Clerks and Councils direct May 2021. Noted.
07/05/21 DDDC. St Giles Churchyard. See burial.
07/05/21 BHIB. PC insurance renewal. Noted.
10/05/21 Blackrock. Update on charities. Noted.
11/05/21 DCC. Minor Maintenance agreement. Clerk replied and signed the PC up for this, as in previous years.
11/05/21 Bakewell Town Council. Hassop parking issues. Clerk replied. No further action at present.
11/05/21 Longstone School. Parking/signs. See roads.
12/05/21 Nat West. Complaint. Noted.
12/05/21 Dalc. May newsletter. Noted.
12/05/21 PCC. Income for burial grounds. See burial.
12/05/21 DCC. Streetlight adjacent The Willows. See roads.
12/05/21 Dalc. Update on return to face-to-face meetings. Noted.
14/05/21 DCC. Contact for PA – Cllr Alasdair Sutton. Noted.
17/05/21 Resident. Co-option of Cllr (former Chair of PC). See co-option.
18/05/21 Foolow PC. Well dressing. Noted.
18/05/21 Hope PC. Well dressing. Noted.
18/05/21 P Park. The Willows and faeces in plastic crate. Numerous emails/calls on this matter.
20/05/21 Allied Westminster. Covid 19 and Village Hall opening. Passed to VHMC.
20/05/21 PPPF. National Park management plan review. Noted.
22/05/21 PDNPA. Heatherby enquiry. See planning.
24/05/21 PDNPA. Monsal trail celebrates milestone birthday. Noted.
30/05/21 Resident. Thornbridge Hall and development. See planning.
01/06/21 PKF Littlejohn. External audit. See finance.
03/06/21 PDNPA. Thornbridge signage on trail. See roads.
04/06/21 Grindleford PC. Well dressing. Noted.
04/06/21 JFC. Goals. See rec.
04/06/21 Football contractor. Goals. See rec.
04/06/21 GLCC. Goals and mowing. See rec.
04/06/21 Dalc. Presentation notes for Clerk’s course. See burial.
04/06/21 Dalc. June newsletter. Noted.
06/06/21PDNPA. Heatherby. See planning.
07/06/21 GLCC. Insurance. Noted.
10/06/21 Playground contractor. Installation of swing. See rec.
10/06/21 Platform Housing. Communal repairs. Clerk contacted re: grass on behalf of residents.
11/06/21 PCC. Ivy quote. See burial.
13/06/21 Churchyard mowing contractor. Mowing price increase. Clerk replied stating they do not accept a price increase mid
contract.
13/06/21 HMRC. Clerks tax code. Noted.
14/06/21 DCC. Planning services statement of community involvement. Noted.
15/06/21 Resident. Bus shelter and ivy. Clerk wrote to DCC, Clerk now to write to adjacent resident.
16/06/21 ICO. Data protection renewal reminder. Clerk sent payment prior to.
18/06/21 Allied Westminster. VH insurance. Noted.
20/06/21 PPPF. Committee meeting June 2021. Noted.
21/06/21 Rospa. Report. See rec.
21/06/21 P Park. Summer bulletin. Noted.
21/06/21 Ashford PC. Copy of Thornbridge Hall Enforcement notice. See planning.
22/06/21 DCC. Ivy in bus shelter. See above.
28/06/21 Resident. Co-option of Cllr (former PC Cllr). See co-option.
28/06/21 Platform Housing. Grass/grounds maintenance. See above.
30/06/21 ICO. Confirmation of renewal. Noted.
02/07/21 Thornbridge Hall. Save Thornbridge from the Peak Park bulldozers. See planning.
02/07/21 Cllr Gamble. Bins. Circulated.
52/21 Late items of correspondence.
07/07/21 P Park. Thornbridge Hall. See planning.
07/07/21 Clerks and Councils direct. July 2021. Noted.
07/07/21 Allen West and Foster. New premises. Noted.
08/07/21 DDDC. St Giles – responsibilities. Numerous emails. See Burial Grounds.
09/07/21 PCSO Boswell. Police report. See police.
09/07/21 DDDC Cllr Gamble. Bins. Numerous emails. Noted.
10/07/21 Resident. Grass verge Station Rd. Thanks you, due to the high standard of verge by DDDC. Clerk to re – ask for the verge on Glebe Ave to be strimmed.
12/07/21 Allied Westminster. Insurance VH – renewal certificate. Clerk displayed in VH.
12/07/21 DDDC. Wildflower verges. No plans for verges to become wildflower meadows. Clerk to ask for the verges on Moor Rd to be strimmed as a safety issue. Also, to ask rights of way to strim at the top of Hardrake Lane, above where the PC cut.
12/07/21 Allied Westminster. Insurance VH – renewal certificate. Clerk displayed in VH.
13/07/21 Alasdair Sutton. Longreave Lane.
14/07/21 PKF. External audit – exemption. See finance.
14/07/21 Football contractor. Weed and feed. See football.
53/21 Date of next meetings. September 29th 2021 and November 10th 2021.
The Chair closed the meeting at 8.41pm.
Sarah Stokes, Clerk to Great Longstone Parish Council, Longstone Byre, Little Longstone, Bakewell, DE45 1NN. Tel: 01629 640851 Email: parishcouncil@greatlongstone.org
